documentation/content/applications/productivity/sign/japan.rst

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Odoo Sign legality in Japan
===========================

:doc:`Odoo Sign <../sign>` is your trusted partner for secure, efficient, and legally compliant
electronic signatures in Japan.

Legal framework for electronic signatures in Japan
==================================================

In Japan, electronic signatures are regulated under the `Act on Electronic Signatures and
Certification Business (E-signature Act) <https://www.cas.go.jp/jp/seisaku/hourei/data/aescb.pdf>`_
published in the official gazette on May 31, 2000. The law provides the foundation for the use and
legal recognition of electronic signatures. The key points of the E-signature Act include:

- **Legal recognition**: electronic signatures are legally equivalent to handwritten signatures if
  they meet certain criteria.
- **Reliability and security**: electronic signatures must be created with a secure method that can
  reliably identify the signatory and ensure the integrity of the signed document.
- **Certification Businesses (CBs)**: the law recognizes electronic signatures supported by digital
  certificates issued by accredited CBs.

How Odoo Sign complies with Japanese regulations
================================================

Odoo Sign ensures full compliance with the Electronic Signature Law of Japan by incorporating the
following features:

- **Secure signature creation**: Odoo Sign utilizes advanced cryptographic techniques to ensure the
  authenticity and integrity of electronic signatures.
- **Third-party signature authenticator**: Odoo Online serves as an independent validation mechanism
  that adds an extra layer of security to the procurement process.
- **Audit trails**: detailed audit logs are maintained to provide evidence of the signing process,
  including timestamps, IP addresses, and identity verification.
- **Cryptographic traceability and immutability**: Odoo Sign ensures that any operation is logged
  securely. An audit log provides full transparency to all parties while preserving private data.
- **Multiple authentication means**: authentication by SMS, email, geoIP or handwritten electronic
  signature.

Types of documents you can sign with Odoo Sign
==============================================

Odoo Sign is versatile and can be used for a wide range of documents, including but not limited to:

- **Contracts and agreements**: business contracts, employment agreements, and service contracts.
- **Financial documents**: loan agreements, investment documents, and financial reports.
- **HR documents**: employee onboarding forms, non-disclosure agreements (NDAs), and performance
  reviews.
- **Commercial transactions**: purchase orders, sales agreements, and supplier contracts.

Potential exceptions
====================

While Odoo Sign is broadly applicable, there are certain exceptions where electronic signatures may
not be suitable or legally recognized in Japan:

- **Wills and trusts**: documents related to inheritance, wills, and trusts often require
  handwritten signatures.
- **Real estate transactions**: some property transactions may still require notarized handwritten
  signatures.
- **Government forms**: specific government forms and applications may mandate physical signatures.

.. admonition:: Disclaimer

   The information provided on this page is for general informational purposes only and does not
   constitute legal advice. While Odoo Sign complies with the Electronic Signature Law of Japan,
   users should consult with legal professionals to ensure specific document types and use cases
   meet all legal requirements. Compliance with additional industry-specific regulations may also be
   necessary.

*Last updated: June 19, 2024*