[IMP] l10n: CO content updates
closes odoo/documentation#5871
X-original-commit: 897ddfefad
Signed-off-by: Samuel Lieber (sali) <sali@odoo.com>
Signed-off-by: Zachary Straub (zst) <zst@odoo.com>
@ -2,20 +2,17 @@
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Colombia
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========
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The following documentation covers the Colombian localization modules and their basic concepts to
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understand, implement, and use Colombian localization in Odoo.
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.. |DIAN| replace:: :abbr:`DIAN (Dirección de Impuestos y Aduanas Nacionales)`
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- Configure Master Data for Colombia
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- Use and configure Electronic Invoicing in Odoo for Colombia.
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- :ref:`Invoice creation <colombia/invoice-creation>` and :ref:`validation
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<colombia/invoice-validation>`
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- :ref:`Reception of legal XML and PDF <colombia/invoice-xml>`
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- :ref:`Avoid common mistakes <colombia/common-errors>`
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- :ref:`Financial reports <colombia/reports>`
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Odoo's Colombian localization package provides accounting, fiscal and legal features in Colombia
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such as chart of accounts, taxes and electronic invoicing.
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In addition, we have a series of videos covering how to start from scratch, configuration, main
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workflows, and specific use cases.
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.. seealso::
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`Smart Tutorial - Localización de Colombia
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<https://www.odoo.com/slides/smart-tutorial-localizacion-de-colombia-132>`_
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`Odoo Colombian localization videos
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<https://www.youtube.com/playlist?list=PL1-aSABtP6ABxZshems3snMjx7bj_7ZsZ>`_.
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.. _colombia/configuration:
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@ -37,211 +34,342 @@ localization:
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- Description
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* - :guilabel:`Colombia - Accounting`
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- `l10n_co`
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- Default :ref:`fiscal localization package <fiscal_localizations/packages>`
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* - :guilabel:`Electronic invoicing for Colombia with Carvajal`
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- `l10n_co_edi`
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- Carvajal e-invoicing integration
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* - :guilabel:`Colombian - Point of Sale`
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- `l10n_co_pos`
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- Point of Sale
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- Default :ref:`fiscal localization package <fiscal_localizations/packages>`. This module adds
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the base accounting features for the Colombian localization: chart of accounts, taxes,
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withholdings, identification document type.
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* - :guilabel:`Colombian - Accounting Reports`
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- `l10n_co_reports`
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- Colombian reports
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- Includes accounting reports for sending certifications to suppliers for withholdings applied.
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* - :guilabel:`Electronic invoicing for Colombia with Carvajal`
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- `l10n_co_edi`
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- This module includes the features that are required for the integration with Carvajal and
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generates the electronic invoices and support document related to the vendor bills based on
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|DIAN| regulations.
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* - :guilabel:`Colombian - Point of Sale`
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- `l10n_co_pos`
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- Includes Point of Sale Receipt for Colombian Localization.
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Configure credentials for Carvajal web service
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----------------------------------------------
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.. note::
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When a database is created from scratch selecting :guilabel:`Colombia` as the country, Odoo
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automatically installs the base modules *Colombia - Accounting* and *Colombia - Accounting
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Reports*.
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Once the modules are installed, the user credentials need to be configured in order to connect with
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Carvajal Web Service. First, navigate to :menuselection:`Accounting --> Configuration --> Settings`
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and look for the :guilabel:`Colombian Electronic Invoice` section. Then, fill in the required
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configuration information provided by Carvajal.
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.. image:: colombia/carvajal-credential-config.png
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:alt: Configure credentials for Carvajal web service in Odoo.
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Check the :guilabel:`Test mode` checkbox to connect with the Carvajal testing environment. This
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allows users to test the complete workflow and integration with the :abbr:`CEN (Centro Electrónico
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de Negocios)` Financiero portal, which is accessible here:
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- `CTS (Carvajal T&S) <https://cenflab.cen.biz/site/>`_.
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- `CSC (Carvajal Servicios de Comunicación) <https://web-stage.facturacarvajal.com/>`_.
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:abbr:`CSC (Carvajal Servicios de Comunicación)` is the default for new databases.
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Once Odoo and Carvajal are fully configured and ready for production, the testing environment can be
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disabled by unchecking the :guilabel:`Test mode` checkbox.
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Configure report data
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Company configuration
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---------------------
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Report data can be defined for the fiscal section and the bank information in the PDF as part of the
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configurable information that is sent in the XML.
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To configure your company information, go to the :menuselection:`Contacts` app and search for your
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company. Alternatively, activate :ref:`developer mode <developer-mode>` and navigate to
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:menuselection:`General Setting --> Company --> Update Info --> Contact`. Then, edit the contact
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form to configure the following information:
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Navigate to :menuselection:`Accounting --> Configuration --> Settings` and look for the
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:guilabel:`Colombian Electronic Invoice` section.
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- :guilabel:`Company Name`.
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- :guilabel:`Address`: Including :guilabel:`City`, :guilabel:`Department` and :guilabel:`Zip Code`.
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- :guilabel:`Tax ID`: When it is a `NIT`, it must have the *verification digit* at the end of the ID
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followed by a hyphen (`-`).
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.. image:: colombia/report-config.png
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:alt: Configure the report data in Odoo.
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Next, configure the :guilabel:`Fiscal Information` in the :guilabel:`Sales & Purchase` tab:
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Configure data required in the XML
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- :guilabel:`Obligaciones y Responsabilidades`: Select the fiscal responsibility for the company
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(:guilabel:`O-13` Gran Contribuyente, :guilabel:`O-15` Autorretenedor, :guilabel:`O-23` Agente de
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retención IVA, :guilabel:`O-47` Regimen de tributación simple, :guilabel:`R-99-PN` No Aplica).
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- :guilabel:`Gran Contribuyente`: If the company is *Gran Contribuyente* this option should be
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selected.
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- :guilabel:`Fiscal Regimen`: Select the Tribute Name for the company (:guilabel:`IVA`,
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:guilabel:`INC`, :guilabel:`IVA e INC`, :guilabel:`No Aplica`)
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- :guilabel:`Commercial Name`: If the company uses a specific commercial name, and it needs to be
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displayed in the invoice.
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Carjaval credentials configuration
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----------------------------------
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Once the modules installed, the user credentials must be configured in order to connect with
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Carvajal Web Service. Navigate to :menuselection:`Accounting --> Configuration --> Settings` and
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scroll to the :guilabel:`Colombian Electronic Invoicing` section. Then, fill in the required
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configuration information provided by Carvajal:
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- :guilabel:`Username` and :guilabel:`Password`: Correspond to the username and password provided
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by Carvajal to the company.
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- :guilabel:`Company Registry`: Company's NIT number *without* the verification code.
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- :guilabel:`Account ID`: Company ID followed by `_01`.
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- :guilabel:`Colombia Template Code`: Select one of the two available templates (:guilabel:`CGEN03`
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or :guilabel:`CGNE04`) to be used in the PDF format of the electronic invoice.
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.. image:: colombia/carvajal-configuration.png
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:alt: Configure credentials for Carvajal web service in Odoo.
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.. note::
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Check the :guilabel:`Test mode` checkbox to connect with the Carvajal testing environment. Once
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Odoo and Carvajal are fully configured and ready for production, uncheck the :guilabel:`Test
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mode` checkbox to use the production database.
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.. important::
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:guilabel:`Test mode` must be used **only** on replicated databases, **not** the production
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environment.
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Report data configuration
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-------------------------
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Report data can be defined for the fiscal section and bank information of the PDF as part of the
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configurable information sent in the XML.
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Navigate to :menuselection:`Accounting --> Configuration --> Settings` and scroll to the
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:guilabel:`Colombian Electronic Invoicing` section.
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.. _colombia/master-data:
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Master data configuration
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-------------------------
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Partner
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~~~~~~~
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Configure the identification number and fiscal structure.
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Identification information
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**************************
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Identification
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**************
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As part of the Colombian Localization, the document types defined by the :abbr:`DIAN (Dirección de
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Impuestos y Aduanas Nacionales)` are now available on the Partner form. Colombian partners have to
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have their identification number (:guilabel:`VAT`) and :guilabel:`Document Type` set:
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.. image:: colombia/partner-rut-doc-type.png
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:alt: The document type of RUT set in Odoo.
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Document types defined by the |DIAN| are available on the partner form as part of the Colombian
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localization. Colombian partners must have their :guilabel:`Identification Number` (VAT) and
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:guilabel:`Document Type` set.
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.. tip::
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When the :guilabel:`Document Type` is `RUT`, the identification number needs to be configured in
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Odoo, including the verification digit, Odoo will split this number when the data to the
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third-party vendor is sent.
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When the :guilabel:`Document Type` is `NIT`, the :guilabel:`Identification Number` needs to be
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configured in Odoo, including the *verification digit*; Odoo splits this number when the data to
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is sent to the third party.
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Fiscal structure (RUT)
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**********************
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Fiscal information
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******************
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The partner's responsibility codes (section 53 in the RUT document) are included as part of the
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electronic invoice module, given it is part of the information required by the :abbr:`DIAN
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(Dirección de Impuestos y Aduanas Nacionales)`.
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electronic invoicing module, as it is required by the |DIAN|.
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The required fields can be found in :menuselection:`Partner --> Sales & Purchase Tab --> Fiscal
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Information`.
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The required fields can be found under :menuselection:`Partner --> Sales & Purchase Tab --> Fiscal
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Information`:
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.. image:: colombia/partner-fiscal-information.png
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:alt: The fiscal information included in the electronic invoice module in Odoo.
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- :guilabel:`Obligaciones y Responsabilidades`: Select the fiscal responsibility for the company
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(:guilabel:`O-13` Gran Contribuyente, :guilabel:`O-15` Autorretenedor, :guilabel:`O-23` Agente de
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retención IVA, :guilabel:`O-47` Regimen de tributación simple, :guilabel:`R-99-PN` No Aplica).
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- :guilabel:`Gran Contribuyente`: If the company is *Gran Contribuyente* this option should be
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selected.
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- :guilabel:`Fiscal Regimen`: Select the Tribute Name for the company (:guilabel:`IVA`,
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:guilabel:`INC`, :guilabel:`IVA e INC`, :guilabel:`No Aplica`)
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- :guilabel:`Commercial Name`: If the company uses a specific commercial name, and it needs to be
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displayed in the invoice.
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Additionally, two boolean fields were added in order to specify the fiscal regimen of the partner.
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Products
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~~~~~~~~
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In addition to adding general information (in the :guilabel:`General Information` tab) on the
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product form, either the :guilabel:`UNSPSC Category`, :guilabel:`Barcode`, or :guilabel:`Internal
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Reference` field must also be configured.
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Taxes
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~~~~~
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If sales transactions include products with taxes, the :guilabel:`Value Type` field in the
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:guilabel:`Advanced Options tab` needs to be configured per tax.
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:guilabel:`Advanced Options` tab needs to be configured per tax. To do so, go to
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:menuselection:`Accounting --> Configuration --> Taxes`, and select the related tax.
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Retention tax types (ICA, IVA, Fuente) are also included in the options to configure taxes. This
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configuration is used in order to display taxes in the invoice PDF correctly.
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Retention tax types (:guilabel:`ICA`, :guilabel:`IVA`, :guilabel:`Fuente`) are also included. This
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configuration is used to display taxes in the invoice PDF correctly.
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.. image:: colombia/retention-tax-types.png
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:alt: The ICA, IVA and Fuente fields in the Advanced Options tab in Odoo.
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Users
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~~~~~
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Sales journals
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~~~~~~~~~~~~~~
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The default template that is used by Odoo on the invoice PDF includes the job position of the
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salesperson, so the :guilabel:`Job Position` field should be configured.
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.. _co-journals:
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Once the |DIAN| has assigned the official sequence and prefix for the electronic invoice resolution,
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the sales journals related to the invoice documents must be updated in Odoo. To do so, navigate to
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:menuselection:`Accounting --> Configuration --> Journals`.
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Configure the following data in the :guilabel:`Advanced Settings` tab:
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- :guilabel:`Electronic invoicing`: Enable :guilabel:`UBL 2.1 (Colombia)`.
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- :guilabel:`Invoicing Resolution`: Resolution number issued by |DIAN| to the company.
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- :guilabel:`Resolution Date`: Initial effective date of the resolution.
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- :guilabel:`Resolution end date`: End date of the resolution's validity.
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- :guilabel:`Range of Numbering (minimum)`: First authorized invoice number.
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- :guilabel:`Range of Numbering (maximum)`: Last authorized invoice number.
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.. note::
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The sequence and resolution of the journal must match the one configured in Carvajal and the
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|DIAN|.
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Invoice sequence
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****************
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The invoice sequence and prefix must be correctly configured when the first document is created.
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.. note::
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Odoo automatically assigns a prefix and sequence to the following documents.
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Purchase journals
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*****************
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Once the |DIAN| has assigned the official sequence and prefix for the support document related to
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vendor bills, the purchase journals related to their supporting documents need to be updated in
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Odoo. The process is similar to the configuration of the :ref:`sales journals <co-journals>`.
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Chart of accounts
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*****************
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The :doc:`chart of accounts
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</applications/finance/accounting/get_started/chart_of_accounts>` is installed by default as part of
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the localization module, the accounts are mapped automatically in taxes, default account payable,
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and default account receivable. The chart of accounts for Colombia is based on the PUC (Plan Unico
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de Cuentas).
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.. _colombia/workflows:
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Main workflows
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==============
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.. image:: colombia/electronic-invoice-workflow.png
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:alt: Electronic invoice workflow in Odoo.
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Electronic invoices
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-------------------
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.. _colombia/invoice-creation:
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Invoice creation
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----------------
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~~~~~~~~~~~~~~~~
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The functional workflow that takes place before an invoice validation doesn't change. The main
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changes that are introduced with the electronic invoice are the next fields.
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.. note::
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The functional workflow taking place before an invoice validation does not alter the main changes
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introduced with the electronic invoice.
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There are three types of documents:
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Electronic invoices are generated and sent to both the |DIAN| and customer through Carvajal's web
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service integration. These documents can be created from your sales order or manually. Go to
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:menuselection:`Accounting --> Customers --> Invoices` and configure:
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- **Factura Electronica**: This is the regular document type applicable for Invoices, Credit Notes
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and Debit Notes.
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- **Factura de Importación**: This should be selected for importation transactions.
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- **Factura de contingencia**: This is an exceptional type that is used as a manual backup if the
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company is not able to use the ERP and if it is necessary to generate the invoice manually when
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this invoice is added to the ERP.
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- :guilabel:`Customer`: Customer's information.
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- :guilabel:`Journal`: Journal used for electronic invoices.
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- :guilabel:`Electronic Invoice Type`: Select the type of document. By default, :guilabel:`Factura
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de Venta` is selected.
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- :guilabel:`Invoice Lines`: Specify the products with the correct taxes.
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When done, click :guilabel:`Confirm`.
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.. _colombia/invoice-validation:
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Invoice validation
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------------------
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~~~~~~~~~~~~~~~~~~
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After the invoice is validated, an XML file is created and sent automatically to Carvajal. This file
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is also displayed in the chatter.
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After the invoice confirmation, an XML file is created and sent automatically to Carvajal. The
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invoice is then processed asynchronously by the E-invoicing service UBL 2.1 (Colombia). The file is
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also displayed in the chatter.
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.. image:: colombia/carvajal-invoice-xml-chatter.png
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.. image:: colombia/invoice-sent.png
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:alt: Carvajal XML invoice file in Odoo chatter.
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The :guilabel:`Electronic Invoice Name` field is now displayed in the :guilabel:`Other Info` tab
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The :guilabel:`Electronic Invoice Name` field is now displayed in the :guilabel:`EDI Documents` tab
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with the name of the XML file. Additionally, the :guilabel:`Electronic Invoice Status` field is
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displayed with the initial value :guilabel:`In progress`.
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displayed with the initial value :guilabel:`To Send`. To process the invoice manually, click on the
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:guilabel:`Process Now` button.
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.. _colombia/invoice-xml:
|
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|
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Reception of legal XML and PDF
|
||||
------------------------------
|
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~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
|
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The electronic invoice vendor receives the XML file and proceeds to validate the structure and the
|
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information in it. In the :guilabel:`Action` drop-down menu, select the :guilabel:`Check Carvajal
|
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Status` button. If everything is correct, the :guilabel:`Electronic Invoice Status` field value
|
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changes to :guilabel:`Validated`. Then, proceed to generate a legal XML, which includes a digital
|
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signature and a unique code (CUFE), a PDF invoice that includes a QR code, and the CUFE is also
|
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generated.
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The electronic invoice vendor (Carvajal) receives the XML file and proceeds to validate its
|
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structure and information.
|
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|
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After this:
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After validating the electronic invoice, proceed to generate a legal XML which includes a digital
|
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signature and a unique code (CUFE), a PDF invoice that includes a QR code and the CUFE is also
|
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generated. If everything is correct the :guilabel:`Electronic Invoicing` field value changes to
|
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:guilabel:`Sent`.
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- A ZIP containing the legal XML and the PDF is downloaded and displayed in the invoice chatter:
|
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A ZIP containing the legal electronic invoice in XML format and the invoice in PDF format is
|
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downloaded and displayed in the invoice chatter:
|
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|
||||
.. image:: colombia/zip-invoice-chatter.png
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:alt: ZIP file displayed in the invoice chatter in Odoo.
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.. image:: colombia/invoice-zip.png
|
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:alt: ZIP file displayed in the invoice chatter in Odoo.
|
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|
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.. image:: colombia/zip-file-contents.png
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:alt: XML and PDF contained in invoice ZIP file.
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The electronic invoice status changes to :guilabel:`Accepted`.
|
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|
||||
- The electronic invoice status changes to :guilabel:`Accepted`.
|
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Credit notes
|
||||
------------
|
||||
|
||||
The process for credit notes is the same as for invoices. To create a credit note with reference to
|
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an invoice, go to :menuselection:`Accounting --> Customers --> Invoices`. On the invoice, click
|
||||
:guilabel:`Add Credit Note` and complete the following information:
|
||||
|
||||
- :guilabel:`Credit Method`: Select the type of credit method.
|
||||
|
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- :guilabel:`Partial Refund`: Use this option when it is a partial amount.
|
||||
- :guilabel:`Full Refund`: Use this option if the credit note is for the full amount.
|
||||
- :guilabel:`Full refund and new draft invoice`: Use this option if the credit note is
|
||||
auto-validated and reconciled with the invoice. The original invoice is duplicated as a new
|
||||
draft.
|
||||
|
||||
- :guilabel:`Reason`: Enter the reason for the credit note.
|
||||
- :guilabel:`Reversal Date`: Select if you want a specific date for the credit note or if it is the
|
||||
journal entry date.
|
||||
- :guilabel:`Use Specific Journal`: Select the journal for your credit note or leave it empty if
|
||||
you want to use the same journal as the original invoice.
|
||||
- :guilabel:`Refund Date`: If you chose a specific date, select the date for the refund.
|
||||
|
||||
Once reviewed, click the :guilabel:`Reverse` button.
|
||||
|
||||
Debit notes
|
||||
-----------
|
||||
|
||||
The process for debit notes is similar to credit notes. To create a debit note with reference to an
|
||||
invoice, go to :menuselection:`Accounting --> Customers --> Invoices`. On the invoice, click the
|
||||
:guilabel:`Add Debit Note` button and complete the following information:
|
||||
|
||||
- :guilabel:`Reason`: Type the reason for the debit note.
|
||||
- :guilabel:`Debit note date`: Select the specific options.
|
||||
- :guilabel:`Copy lines`: Select this option if you need to register a debit note with the same
|
||||
lines of invoice.
|
||||
- :guilabel:`Use Specific Journal`: Select the printer point for your debit note, or leave it empty
|
||||
if you want to use the same journal as the original invoice.
|
||||
|
||||
When done, click :guilabel:`Create Debit Note`.
|
||||
|
||||
Support document for vendor bills
|
||||
---------------------------------
|
||||
|
||||
With master data, credentials, and the purchase journal configured for support documents related to
|
||||
vendor bills, you can start using support documents.
|
||||
|
||||
Support documents for vendor bills can be created from your purchase order or manually. Go to
|
||||
:menuselection:`Accounting --> Vendors --> Bills` and fill in the following data:
|
||||
|
||||
- :guilabel:`Vendor`: Enter the vendor's information.
|
||||
- :guilabel:`Bill Date`: Select the date of the bill.
|
||||
- :guilabel:`Journal`: Select the journal for support documents related to the vendor bills.
|
||||
- :guilabel:`Invoiced Lines`: Specify the products with the correct taxes.
|
||||
|
||||
Once reviewed, click the :guilabel:`Confirm` button. Upon confirmation, an XML file is created and
|
||||
automatically sent to Carvajal.
|
||||
|
||||
.. _colombia/common-errors:
|
||||
|
||||
Common errors
|
||||
-------------
|
||||
|
||||
During the XML validation, the most common errors are usually related to missing master data. In
|
||||
such cases, error messages are shown in the chatter after updating the electronic invoice status.
|
||||
|
||||
.. image:: colombia/xml-validation-errors.png
|
||||
:alt: XML validation errors shown in the invoice chatter in Odoo.
|
||||
During the XML validation, the most common errors are related to missing master data (*Contact Tax
|
||||
ID*, *Address*, *Products*, *Taxes*). In such cases, error messages are shown in the chatter after
|
||||
updating the electronic invoice status.
|
||||
|
||||
After the master data is corrected, it's possible to reprocess the XML with the new data and send
|
||||
the updated version, using the following button in the :guilabel:`Action` drop-down menu.
|
||||
the updated version, using the :guilabel:`Retry` button.
|
||||
|
||||
.. image:: colombia/updated-invoice-status.png
|
||||
:alt: The updated invoice status in Odoo.
|
||||
|
||||
Additional use cases
|
||||
--------------------
|
||||
|
||||
The process for credit and debit notes is exactly the same as the invoice. The functional workflow
|
||||
remains the same as well.
|
||||
.. image:: colombia/xml-validation-error.png
|
||||
:alt: XML validation errors shown in the invoice chatter in Odoo.
|
||||
|
||||
.. _colombia/reports:
|
||||
|
||||
Financial reports
|
||||
=================
|
||||
|
||||
This information is a quick reference to the accounting reports included in the *Colombian
|
||||
Localization Accounting Reports* module.
|
||||
|
||||
Certificado de Retención en ICA
|
||||
-------------------------------
|
||||
|
||||
This report is a certification to vendors for withholdings made for the Colombian Industry and
|
||||
Commerce tax (ICA).
|
||||
|
||||
Go to :menuselection:`Accounting --> Reporting --> Colombian Statements --> Certificado de Retención
|
||||
en ICA`.
|
||||
Commerce (ICA) tax. The report can be found under :menuselection:`Accounting --> Reporting -->
|
||||
Colombian Statements --> Certificado de Retención en ICA`.
|
||||
|
||||
.. image:: colombia/ica-report.png
|
||||
:alt: Certificado de Retención en ICA report in Odoo Accounting.
|
||||
@ -249,10 +377,9 @@ en ICA`.
|
||||
Certificado de Retención en IVA
|
||||
-------------------------------
|
||||
|
||||
This report issues a certificate on the amount withheld from vendors for VAT withholding.
|
||||
|
||||
Go to :menuselection:`Accounting --> Reporting --> Colombian Statements --> Certificado de Retención
|
||||
en IVA`.
|
||||
This report issues a certificate on the amount withheld from vendors for VAT withholding. The report
|
||||
can be found under :menuselection:`Accounting --> Reporting --> Colombian Statements --> Certificado
|
||||
de Retención en IVA`.
|
||||
|
||||
.. image:: colombia/iva-report.png
|
||||
:alt: Certificado de Retención en IVA report in Odoo Accounting.
|
||||
@ -260,10 +387,9 @@ en IVA`.
|
||||
Certificado de Retención en la Fuente
|
||||
-------------------------------------
|
||||
|
||||
This certificate is issued to partners for the withholding tax that they have made.
|
||||
|
||||
Go to :menuselection:`Accounting --> Reporting --> Colombian Statements --> Certificado de Retención
|
||||
en Fuente`.
|
||||
This certificate is issued to partners for the withholding tax that they have made. The report can
|
||||
be found under :menuselection:`Accounting --> Reporting --> Colombian Statements --> Certificado de
|
||||
Retención en Fuente`.
|
||||
|
||||
.. image:: colombia/fuente-report.png
|
||||
:alt: Certificado de Retención en Fuente report in Odoo Accounting.
|
||||
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