[IMP] accounting: update doc about Purchase Receipts

+ rename bills_or_receipts.rst -> purchase_receipts.rst

accounting/payables/supplier_bills.rst

@@ -6,7 +6,7 @@ Vendor Bills
    :titlesonly:
 
    supplier_bills/manage
-   supplier_bills/bills_or_receipts
+   supplier_bills/purchase_receipts
    supplier_bills/deferred_expenses
    supplier_bills/assets
    supplier_bills/ocr

accounting/payables/supplier_bills/bills_or_receipts.rst

@@ -1,68 +0,0 @@
-====================================
-Supplier bills or purchase receipts?
-====================================
-
-Purchase receipts are different than vendor bills. Vendor bills are
-requests for payment. If I issue a Purchase Order my vendor will in most
-business cases send me a Vendor Bill. Depending on his invoice policy I
-then have a defined amount of time to pay the Bill. A Purchase receipts
-are confirmations of received payments. They are my day-to-day ticket
-receipts.
-
-From an accounting point of view this makes a difference as a Vendor
-Bill will first credit a debt account before reconciling with the bank
-account. On the other hand we usually immediately pay the purchase
-receipts, which means no debt account is necessary.
-
-Moreover purchase receipts can have a different tax amount per product
-line, as vendors bills apply one tax amount over the entire bill.
-
-If my company's bank account is used to pay for goods where only a
-purchase receipt are issued I should use the purchase receipts function
-in Odoo to handle them in accounting.
-
-Let's take the following example: we need to buy tea for our
-customers from a local tea store that doesn't issue bills. We go every
-week buy 50 euros worth of tea and a teapot worth 20 euros. We pay with
-the company's bank account.
-
-Configuration
-=============
-
-To handle purchase receipts in Odoo one module and one app has to be
-installed. Go into the app module and install the accounting app.
-
-.. image:: ./media/bill01.png
-  :align: center
-
-Then, go in the search bar, delete the default module search, and search
-for "purchase". Install the **Sale & Purchase Vouchers** module.
-
-.. image:: ./media/bill02.png
-  :align: center
-
-Register a receipt 
-===================
-
-By installing the **Sale & Purchase Vouchers** I've made the new
-**Purchase Receipts** drop down menu visible in the accounting app.
-
-To import our 50 euros worth of tea purchase receipt, enter the
-accounting app, select :menuselection:`Purchases --> Purchase Receipts`.
-
-Create a new Purchase Receipt and fill in all the necessary information.
-Note that you have the choice in the Payment field between **Pay Later**
-or **Pay Now**. It's a significant difference as Pay Later will generate
-a debt accounting entry whereas Pay Now will immediately credit the Bank
-account.
-
-In most cases you immediately pay, we will thus select the Pay Directly
-option. Add the products, the related account and the appropriate taxe.
-For the example we suppose the tea is a 12% taxe and the Tea Pott 21%.
-
-.. image:: ./media/bill03.png
-  :align: center
-
-Validate the Purchase Receipt to post it. Don't forget you need to
-:doc:`reconcile payments <../../bank/reconciliation/use_cases>` in order to
-completely close the transaction in your accounting.

accounting/payables/supplier_bills/purchase_receipts.rst

@@ -0,0 +1,45 @@
+=================
+Purchase Receipts
+=================
+
+**Purchase Receipts** are not invoices but rather confirmations of received payments, such as a
+ticket or a receipt.
+
+This feature is meant to be used when you pay directly with your company's money for an expense.
+**Vendor Bills**, on the other hand, are recorded when an invoice is issued to you and that the
+amount is first credited on a debt account before a later payment reconciliation.
+
+.. note::
+   Expenses paid by employees can be managed with **Odoo Expenses**, an app dedicated to the
+   approval of such expenses and the payments management. Click :doc:`here
+   <../../../expense/expense>` for more information on how to use Odoo Expenses.
+
+Register a receipt
+==================
+
+To record a new receipt, go to :menuselection:`Accounting --> Vendors --> Receipts`, click on
+*Create*, fill out the form, and click on *Post*.
+
+.. image:: media/purchase_receipts_draft.png
+   :align: center
+   :alt: Fill out the draft purchase receipt in Odoo Accounting
+
+You can register the payment by clicking on *Register Payment*, then filling out the payment's
+details, and clicking on *Validate*.
+
+Edit the Journal Entry before posting it
+========================================
+
+Once you have filled out the *Invoice Lines* tab, you can modify the **Journal Entry** before you
+post it.
+
+To do so, click on the **Journal Items** tab, change the accounts and values according to your
+needs, and click on *Post*.
+
+.. image:: media/purchase_receipts_journal_items.png
+   :align: center
+   :alt: Change the accounts used in the journal entry to record a purchase receipt.
+
+.. seealso::
+   - :doc:`manage`
+   - :doc:`../../../expense/expense`

redirects.txt

@@ -80,6 +80,7 @@ accounting/localizations/mexico.rst accounting/fiscal_localizations/localization
 accounting/localizations/netherlands.rst accounting/fiscal_localizations/localizations/netherlands.rst            # localizations/* --> fiscal_localizations/localizations/*
 accounting/localizations/spain.rst accounting/fiscal_localizations/localizations/spain.rst                        # localizations/* --> fiscal_localizations/localizations/*
 accounting/localizations/switzerland.rst accounting/fiscal_localizations/localizations/switzerland.rst            # localizations/* --> fiscal_localizations/localizations/*
+accounting/payables/supplier_bills/bills_or_receipts.rst accounting/payables/supplier_bills/purchase_receipts.rst # bills_or_receipts.rst -> purchase_receipts.rst
 
 social_marketing/social_marketing.rst social_marketing/overview.rst    # social_marketing/* -> overview/* (#578)