[IMP] accounting: reconciliation models
Updated reconciliation page. Forward to V15. closes odoo/documentation#2868 Taskid: 3043106 Signed-off-by: Antoine Vandevenne (anv) <anv@odoo.com> Signed-off-by: Castillo Jonathan (jcs) <jcs@odoo.com>
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Tom (toaa)
Jonathan Castillo (jcs)
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=====================
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Reconciliation Models
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Reconciliation models
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=====================
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Once the bank statements are correctly imported, it is essential to *reconcile* the records properly
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and ensure all *Journal Entries* are balanced and in agreement. To ease and speed up the
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reconciliation process, you can configure **Reconciliation Models**, which are particularly useful
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with recurrent entries such as bank fees.
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.. todo:: Add a link to the Reconciliation process in the paragraph above, once the doc will have
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been updated.
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Once the bank statements are correctly imported, it is essential to reconcile the records properly
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and ensure all **journal entries** are balanced and in agreement. To ease and speed up the
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reconciliation process, you can configure **reconciliation models**, which are particularly useful
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with **recurrent entries** such as bank fees.
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.. note::
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Reconciliation Models are also useful to handle *Cash Discounts*. Please refer to
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:doc:`this documentation <../../receivables/customer_invoices/cash_discounts>` for more
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Reconciliation models are also useful when handling *Cash Discounts*. Please refer to
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:doc:`the cash discounts <../../receivables/customer_invoices/cash_discounts>` for more
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information.
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.. _reconciliation_models_types:
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Types of Reconciliation Models
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Types of reconciliation models
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==============================
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There are three types of Reconciliation Models:
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There are three types of reconciliation models:
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#. :ref:`Write-off Button <reconciliation_models_button>`
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#. :ref:`Write-off button <reconciliation_models_button>`
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#. :ref:`Suggestion of counterpart values <reconciliation_models_suggestion>`
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#. :ref:`Match existing invoices/bills <reconciliation_models_match>`
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@ -31,96 +28,96 @@ There are three types of Reconciliation Models:
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Manually create a write-off on clicked button
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---------------------------------------------
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When you are reconciling an entry with an *Open Balance*, you can use the buttons available under
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the *Manual Operations* tab to pre-fill all the values automatically, before validating the
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reconciliation. Each button is a different Reconciliation Model.
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When reconciling an entry with an *open balance*, you can use the buttons available under the
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:guilabel:`Manual Operations` tab to pre-fill all the values automatically before validating the
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reconciliation. Each button corresponds to a reconciliation model.
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.. image:: reconciliation_models/reconciliation_models_button.png
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:align: center
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:alt: Example of a Reconciliation Model with a write-off button in Odoo Accounting
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:alt: Example of a reconciliation model with a write-off button in Odoo Accounting.
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.. _reconciliation_models_suggestion:
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Suggest counterpart values
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--------------------------
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This type of Reconciliation Model suggests immediately counterpart values that only need to be
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validated. This automation is based on a set of rules defined in the reconciliation model.
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This type of reconciliation model immediately suggests counterpart values when selecting an entry,
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which then only needs to be validated. This automation is based on a set of rules defined in the
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reconciliation model.
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.. image:: reconciliation_models/reconciliation_models_suggestion.png
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:align: center
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:alt: Example of a Reconciliation Model that suggests counterpart values in Odoo Accounting
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:alt: Example of a reconciliation model that suggests counterpart values in Odoo Accounting.
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.. _reconciliation_models_match:
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Match existing invoices/bills
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-----------------------------
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This type of Reconciliation Model automatically selects the right Customer Invoice or Vendor Bill
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This type of reconciliation model automatically selects the right customer invoice or vendor bill
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that matches the payment. All that is left to do is to validate the entry. This automation is based
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on a set of rules defined in the reconciliation model.
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.. image:: reconciliation_models/reconciliation_models_match.png
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:align: center
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:alt: Example of a Reconciliation Model that matches existing invoices and bills automatically
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in Odoo Accounting
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:alt: Example of a reconciliation model that matches existing invoices and bills automatically
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in Odoo Accounting.
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Configuration
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=============
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To manage or create new **Reconciliation Models**, go to :menuselection:`Accounting -->
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Reconciliation --> Reconciliation Models`. Alternatively, you can also open this menu from the
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Accounting Overview, by going to your Bank Journal card, clicking on the three little dots, and then
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on *Reconciliation Models*.
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To manage or create new **reconciliation models**, go to :menuselection:`Accounting app -->
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Configuration --> Banks: Reconciliation Models`. Alternatively, you can also open this menu from
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:menuselection:`Accounting app --> Bank --> Drop-down menu (⋮) --> Reconciliation Models`.
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.. image:: reconciliation_models/reconciliation_models_overview.png
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:align: center
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:alt: Open the Reconciliation Model menu from the overview dashboard in Odoo Accounting
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:alt: Open the reconciliation model menu from the overview dashboard in Odoo Accounting.
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.. important::
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The first entry, named *Invoices Matching Rule*, is the one responsible for the current matching
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of invoices and bills. Therefore, it is advised to leave it at the top of the list and not to
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delete it.
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The first entry, :guilabel:`Invoices Matching Rule`, is responsible for the current matching of
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invoices and bills. Therefore, it is advised to leave it at the top of the list and not delete
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it.
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Open the model you want to modify, or click on *Create* to create a new one, then fill out the form.
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Open the model you want to modify or click on :guilabel:`Create` to create a new one, and fill out
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the form.
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Type
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----
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See :ref:`above <reconciliation_models_types>` for an explanation about the different types of
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Reconciliation Models.
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See :ref:`types of reconciliation models <reconciliation_models_types>` for an explanation about the
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different types of reconciliation models.
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.. note::
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If the *Documents* application is installed on your database, an additional **Activity type**
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field appears when *To check* is ticked. Selecting the value *Reconciliation request* implies
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that, whenever you use this model, a *Request Document* window pops up to request a document from
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a user.
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If the *Documents* application is installed on your database, an additional
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:guilabel:`Activity type` field appears when :guilabel:`To Check` is ticked. Selecting the value
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:guilabel:`Reconciliation request` implies that whenever you use this model, a
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:guilabel:`Request Document` window pops up to request a document from the user.
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Conditions on Bank Statement Line
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Conditions on bank statement line
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---------------------------------
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Define here all the conditions that are required for a Reconciliation Model to be applied.
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Define here all the conditions that should be fulfilled for the reconciliation model to be applied.
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Depending on the :guilabel:`Type` of model you choose, different options are available.
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.. important::
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If a record matches with several Reconciliation Models, the first one in the *sequence* of models
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will be applied. The sequence is simply the order of the models in the *list view*. They can be
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rearranged by dragging-and-dropping the handle next to the name.
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If a record matches with several reconciliation models, the first one in the list is applied.
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Models can be rearranged by dragging and dropping the handle next to their name.
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.. image:: reconciliation_models/reconciliation_models_conditions.png
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:align: center
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:alt: Conditions for the Reconciliation Model to be applied in Odoo Accounting
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:alt: Conditions for the reconciliation model to be applied in Odoo Accounting.
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Counterpart Values
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Counterpart values
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------------------
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This section comprises the values that are applied by the Reconciliation Model.
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If the value to reconcile needs to be written-off in two separate accounts, click on *Add a second
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line*.
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This section comprises the values that are applied by the reconciliation model. If the value to
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reconcile needs to be written-off in two separate accounts, click on :guilabel:`Add a second line` a
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second time.
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.. image:: reconciliation_models/reconciliation_models_counterparts.png
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:align: center
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:alt: Counterparts values of a Reconciliation Model in Odoo Accounting
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:alt: Counterparts values of a reconciliation model in Odoo Accounting.
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.. seealso::
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