[IMP] accounting: update batch payments

closes odoo/documentation#3958

Signed-off-by: Platteau Xavier (xpl) <xpl@odoo.com>
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“Chiara 2023-03-29 12:39:51 +00:00 committed by Xavier
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==================================================
Batch payments: Batch deposits (checks, cash etc.)
==================================================
==============================
Batch payments by bank deposit
==============================
A **Batch Deposit** groups multiple payments in a single batch. This allows you to deposit several
payments into your bank account with a single transaction. This is particularly useful to deposit
cash and checks.
This feature allows you to list several customer payments and print a **deposit slip**. This ticket
contains the details of the transactions and a reference to the batch deposit. You can then select
this reference during a bank reconciliation to match the single bank statement line with all the
transactions listed in the batch deposit.
A **batch deposit** is a convenient way to group customer payments and deposit them into your bank
account. The feature lets you list multiple payments and generate a detailed deposit slip with a
batch reference. This reference can be used when reconciling to match bank statement lines with
transactions in the batch deposit.
Configuration
=============
To activate the feature, go to :menuselection:`Accounting --> Configuration --> Settings -->
Customer Payments`, activate **Batch Payments**, and click on *Save*.
Payment Method Types
--------------------
To record new payments as part of a Batch Deposit, you have to configure first the Journal on which
you record them.
To do so, go to :menuselection:`Accounting --> Configuration --> Journals`, open the Journal
you want to edit, click on *Edit*, and open the *Advanced Settings* tab. In the *Payment Method
Types* section, enable **Batch Deposit**, and click on *Save*.
.. image:: batch/batch-journal-settings.png
:align: center
:alt: Payment Method Types in a journal's advanced settings
.. note::
Your main bank accounts are automatically configured to process batch payments when you activate
the feature.
Go to :menuselection:`Accounting --> Configuration --> Settings --> Customer Payments` and tick
:guilabel:`Batch Payments` to activate the feature.
Deposit multiple payments in batch
==================================
Record payments to deposit in batch
-----------------------------------
Register payments
-----------------
:doc:`Register the payments <recording>` on the bank account on which you plan to deposit them by
opening the *Customer Invoice* for which you received a payment, and clicking on *Register Payment*.
There, select the appropriate Journal linked to your bank account and select *Batch Deposit* as
Payment Method.
Before performing a batch deposit, it is necessary to register each transaction's payment. To do so,
open the corresponding customer invoice and click :guilabel:`Register Payment`. In the pop-up
window, select the :guilabel:`Journal` linked to your bank account and :guilabel:`Batch Deposit` as
the :guilabel:`Payment Method`, and click :guilabel:`Create Payment`.
.. image:: batch/batch-register-payment.png
.. image:: batch/batch-payments.png
:align: center
:alt: Registering a customer payment as part of a Batch Deposit in Odoo Accounting
:alt: Registering a customer payment as part of a batch deposit
Do this step for all checks or payments you want to process in batch.
.. note::
Make sure to write the payment reference in the **Memo** field.
Add payments to a Batch Deposit
Add payments to a batch deposit
-------------------------------
To add the payments to a Batch Deposit, go to :menuselection:`Accounting --> Customers --> Batch
Payments`, and click on *Create*. Next, select the Bank and Payment Method, then click on *Add a
line*.
To add payments to a batch deposit, go to :menuselection:`Accounting --> Customers --> Batch
Payments`, and click :guilabel:`New`. Next, select the :guilabel:`Bank` and choose :guilabel:`Batch
Deposit` as the :guilabel:`Payment Method`.
.. image:: batch/batch-new-inbound.png
.. image:: batch/batch-customer-payment.png
:align: center
:alt: Filling out a new Inbound Batch Payment form on Odoo Accounting
:alt: Filling out a new inbound batch payment form
Select all payments to include in the current Batch Deposit and click on *Select*. You can also
record a new payment and add it to the list by clicking on *Create*.
Click :guilabel:`Add a line`. In the pop-up window, tick all payments to include in the batch
deposit, then click :guilabel:`Select`.
.. image:: batch/batch-payments-selection.png
.. image:: batch/batch-lines-selection.png
:align: center
:alt: Selection of all payments to include in the Batch Deposit
:alt: Selecting all payments to include in the batch deposit
Once done, click on *Validate* to finalize your Batch Deposit. You can then click on *Print* to
download a PDF file to include with the deposit slip that the bank usually requires to fill out.
Once done, click :guilabel:`Validate` to finalize the batch deposit.
Bank Reconciliation
.. tip::
Click :guilabel:`Print` to download a PDF file to include with the deposit slip.
Bank reconciliation
-------------------
Once the bank statements are on your database, you can reconcile the bank statement line with the
*Batch Payment* reference. To do so, start your **Bank Reconciliation** by going to your Accounting
dashboard and clicking on *Reconcile Items* on the related bank account. At the bank statement line,
click on *Choose counterpart or Create Write-off* to display more options, open the *Batch Payments*
tab, and select your Batch Payment. All related payments are automatically added.
Once the bank transactions are on your database, you can reconcile bank statement lines with the
batch payment. To do so, go to the :guilabel:`Accounting Dashboard` and click :guilabel:`Reconcile
Items` on the related bank account. Go to the :guilabel:`Batch Payments` tab to select a specific
batch and click :guilabel:`Validate` to finalize the process.
.. image:: batch/batch-reconciliation.png
:align: center
:alt: Reconciling the batch payment with all its transactions
.. note::
The *Batch Payments* tab won't appear if a Partner is selected for this bank statement line.
.. image:: batch/batch-bank-reconciliation.png
:align: center
:alt: Reconciliation of the Batch Payment with all its transactions
If a check, or a payment, couldn't be processed by the bank and is missing, remove the related
payment before validating the bank reconciliation.
If a specific payment could not be processed by the bank or is missing, remove the related
payment before reconciling.
.. seealso::
- :doc:`recording`

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