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[IMP] general: outlook_calendar.rst (#803)

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When synchronizing Outlook's Calendar with Odoo for the first time, if Odoo Calendar has events with attendees created, Outlook will "recreate" these events and send a reminder as well. Meaning that attendees receive duplicated reminders (from Odoo and Outlook).
Therefore, a couple of workarounds were found (in Odoo Calendar) and added as a note in the doc.
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@ -17,7 +17,7 @@ Register your application with the Microsoft identity platform
choosing the appropriate supported account type. choosing the appropriate supported account type.
.. note:: .. note::
When configuring your platform settings, choose *Web* as the appropriate one. When configuring your platform settings, choose *Web*.
.. image:: media/platform_configurations.png .. image:: media/platform_configurations.png
:align: center :align: center
@ -34,7 +34,7 @@ Register your application with the Microsoft identity platform
| For more information on the restrictions and limitations of URIs, `check this page <https://docs.microsoft.com/en-us/azure/active-directory/develop/reply-url>`_. | For more information on the restrictions and limitations of URIs, `check this page <https://docs.microsoft.com/en-us/azure/active-directory/develop/reply-url>`_.
.. note:: .. note::
Regarding credentials, you must **Add a client secret**, called *Client Secret* in Odoo, which Regarding credentials, you *must* **Add a client secret**, called *Client Secret* in Odoo, which
allows Odoo to authenticate itself, requiring no interaction from your side. *Certificates* are allows Odoo to authenticate itself, requiring no interaction from your side. *Certificates* are
optional. optional.
@ -66,8 +66,21 @@ and paste it to *Client Secret* in Odoo.
Sync with Outlook Sync with Outlook
================= =================
.. important::
| Odoo Calendar sends a confirmation email at the creation of an event to its attendees. But, on
the **first** sync, Outlook will also send confirmation emails of all scheduled events
(including past ones).
| To avoid this situation, we recommend *archiving all past events, and removing yourself from
future ones in Odoo Calendar before the first sync*. This will prevent events from being
created in Outlook, and therefore, no redundant emails will be sent during the first
synchronization. After the sync, events will only send one confirmation email.
.. image:: media/archive_odoocalendar.png
:align: center
:alt: Archive events in Odoo Calendar
Go to the *Calendar* application and *Sync with Outlook*. You are asked to log in to Go to the *Calendar* application and *Sync with Outlook*. You are asked to log in to
your account, if you are not already, and to grant the required permissions. your account, if you are not already, and grant the required permissions.
.. image:: media/sync_with_outlook.png .. image:: media/sync_with_outlook.png
:align: center :align: center