Mail groups

The mail groups feature allows website visitors to have a public discussion by email. They can join a group to receive emails from other group members (i.e., website users who have subscribed to the group) and send new ones to all group members.

To activate the feature, {ref}install <general/install> the {guilabel}Website Mail Group (website_mail_group) module.

:::{note} The mail groups feature is not to be confused with the {doc}../../marketing/email_marketing/mailing_lists in the Email Marketing app. :::

(website-mailing-lists-configure-groups)=

Configuring mail groups

To configure mail groups, proceed as follows:

Configure a custom email alias domain by accessing the General settings, scrolling down to the {guilabel}Discuss section, enabling the {guilabel}Custom Email Server feature, and entering the {guilabel}Alias domain (e.g., @mycompany.com).
Go to {menuselection}Website --> Configuration --> Mailing Lists, then click {guilabel}New.
Specify a {guilabel}Group Name, the {guilabel}Email Alias, and a {guilabel}Description.
Enable {guilabel}Moderate this group and specify the {guilabel}Moderators if you wish to {ref}moderate messages <website/mailing_lists/moderate> from this group. Alternatively, if the group is not moderated, you can define {guilabel}Responsible Users who can manage the messages in the group.
In the {guilabel}Privacy tab, define who can subscribe to the mail group:
- {guilabel}Everyone: to make the mail group public so anyone can subscribe to it;
- {guilabel}Members only: to only allow users defined as members to subscribe to the mail group;
- {guilabel}Selected group of users: to only allow users from the {guilabel}Authorized group to subscribe to the mail group.
If the mail group is moderated, you can automatically notify authors when their message is pending moderation by enabling {guilabel}Automatic notification in the {guilabel}Notify Members tab and writing the {guilabel}Notification message.
If you wish to send out guidelines to new subscribers, enable {guilabel}Send guidelines to new subscribers and write them in the {guilabel}Guidelines tab. This is particularly useful when the mail group is moderated.

Using mail groups

Subscribing/unsubscribing

Based on the {ref}configuration of the mail group <website/mailing_lists/configure_groups>, users can subscribe to and unsubscribe from mail groups from the website page (/groups by default).

:alt: Mail group web page.

Internal users can also do this from {menuselection}Website --> Configuration --> Mailing Lists, using the {guilabel}Join and {guilabel}Leave buttons.

Sending messages

To send messages to a mail group, website users can email the {ref}mail group's email address <website/mailing_lists/configure_groups>. Internal users can also create messages directly from Odoo. To do so, go to {menuselection}Website --> Configuration --> Mailing Lists, select the mail group, click the {guilabel}Emails smart button, and click {guilabel}New. Then, fill in the fields and click {guilabel}Send.

:::{tip}

The list of messages can also be accessed by selecting the group from the /groups website page.
Group members can also unsubscribe from the group, access the mail group page, and send emails to the group using the URLs in the footer of any group email they have received.
```
:alt: URLs in the footer of a group email.
```

:::

(website-mailing-lists-moderate)=

Moderating mail group messages

If the {guilabel}Moderate this group feature has been enabled for the {ref}mail group <website/mailing_lists/configure_groups>, one of the {guilabel}Moderators must approve the group's messages before they are dispatched to the other members.

To moderate messages, go to {menuselection}Website --> Configuration --> Mailing Lists, select the mail group, and click the {guilabel}To review smart button. You can moderate messages using the buttons at the end of the message line or select a message to view its content and moderate it accordingly.

:alt: Moderation buttons in the message line.

The following actions are available:

{guilabel}Accept: to accept the email and send it to the mail group members.
{guilabel}Reject: to reject the email. In the pop-up window that opens, click {guilabel}Reject Silently to reject the email without notifying the author, or specify an explanation for rejecting the message, then click {guilabel}Send & Reject to reject the message and send the explanation to the author.
{guilabel}Whitelist: to whitelist the author, i.e. automatically accept all of their emails. As a result, a {ref}moderation rule <website/mailing_lists/moderate> is created for the author's email address with the status {guilabel}Always allow.
{guilabel}Ban: to blacklist the author, i.e. automatically discard all their emails. In the pop-up window that opens, click {guilabel}Ban to ban the author without notifying them, or specify an explanation, then click {guilabel}Send & Ban to ban the author and send them the explanation. As a result, a {ref}moderation rule <website/mailing_lists/moderate> is created for the author's email address with the status {guilabel}Permanent ban.

:::{note} Messages can also be moderated from the group's list of messages. Go to {menuselection}Website --> Groups --> Mailing List Groups, select the mail group and click the {guilabel}Emails smart button. :::

(website-mailing-lists-moderation-rules)=

Whitelisting/Blacklisting authors

You can whitelist or blacklist an author either directly {ref}from a mail group message <website/mailing_lists/moderate>, or by creating a moderation rule. To do so, go to {menuselection}Website --> Configuration --> Moderation Rules and click {guilabel}New. Then, select the {guilabel}Group, specify the author's {guilabel}Email and set the {guilabel}Status field.

:::{tip} You can also access the mail group's moderation rules by going to {menuselection}Website --> Configuration --> Mailing Lists, selecting the group, then clicking the {guilabel}Moderations smart button. :::

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