8.0 KiB
Chart of accounts
The chart of accounts (COA) is the list of all the accounts used to record financial
transactions in the general ledger of an organization. The chart of accounts can be found under
{menuselection}Accounting --> Configuration --> Chart of Accounts.
When browsing your chart of accounts, you can sort the accounts by {guilabel}Code,
{guilabel}Account Name, or {guilabel}Type, but other options are available in the drop-down menu
:alt: Drop-down toggle button
:alt: Group the accounts by type in Odoo Accounting
(chart-of-account-create)=
Configuration of an account
The country you select during the creation of your database (or additional company in your database)
determines which {doc}fiscal localization package <../../fiscal_localizations> is installed by
default. This package includes a standard chart of accounts already configured according to the
country's regulations. You can use it directly or set it according to your company's needs.
To create a new account, go to {menuselection}Accounting --> Configuration --> Chart of Accounts,
click {guilabel}Create, and fill in (at the minimum) the required fields
({guilabel}Code, Account Name, Type).
:::{warning} It is not possible to modify the fiscal localization of a company once a journal entry has been posted. :::
Code and name
Each account is identified by its {guilabel}Code and {guilabel}Name, which also indicate the
account's purpose.
(chart-of-account-type)=
Type
Correctly configuring the account type is critical as it serves multiple purposes:
- Information on the account's purpose and behavior
- Generate country-specific legal and financial reports
- Set the rules to close a fiscal year
- Generate opening entries
To configure an account type, open the {guilabel}Type field's drop-down selector and select the
corresponding type from the following list:
+---------------+--------------+-------------------------+
| Report | Category | Account Types |
+===============+==============+=========================+
| Balance Sheet | Assets | Receivable |
| | +-------------------------+
| | | Bank and Cash |
| | +-------------------------+
| | | Current Assets |
| | +-------------------------+
| | | Non-current Assets |
| | +-------------------------+
| | | Prepayments |
| | +-------------------------+
| | | Fixed Assets |
| +--------------+-------------------------+
| | Liabilities | Payable |
| | +-------------------------+
| | | Credit Card |
| | +-------------------------+
| | | Current Liabilities |
| | +-------------------------+
| | | Non-current Liabilities |
| +--------------+-------------------------+
| | Equity | Equity |
| | +-------------------------+
| | | Current Year Earnings |
+---------------+--------------+-------------------------+
| Profit & Loss | Income | Income |
| | +-------------------------+
| | | Other Income |
| +--------------+-------------------------+
| | Expense | Expense |
| | +-------------------------+
| | | Depreciation |
| | +-------------------------+
| | | Cost of Revenue |
+---------------+--------------+-------------------------+
|Other | Other | Off-Balance Sheet |
+---------------+--------------+-------------------------+
Assets
Some account types can automate the creation of {ref}asset <assets-automation> entries.
To automate entries, click {guilabel}View on an account line and go to the
{guilabel}Automation tab.
You have three choices for the {guilabel}Automation tab:
- {guilabel}
No: this is the default value. Nothing happens. - {guilabel}
Create in draft: whenever a transaction is posted on the account, a draft entry is created but not validated. You must first fill out the corresponding form. - {guilabel}
Create and validate: you must also select a {guilabel}Deferred Expense Model. Whenever a transaction is posted on the account, an entry is created and immediately validated.
Default taxes
In the {guilabel}View menu of an account, select a default tax to be applied when this
account is chosen for a product sale or purchase.
Tags
Some accounting reports require tags to be set on the relevant accounts. To add a tag, under
{guilabel}View, click the {guilabel}Tags field and select an existing tag or {guilabel}Create
a new one.
Account groups
Account groups are useful to list multiple accounts as sub-accounts of a bigger account and
thus consolidate reports such as the Trial Balance. By default, groups are handled automatically
based on the code of the group. For example, a new account 131200 is going to be part of the group
131000. You can attribute a specific group to an account in the {guilabel}Group field under
{guilabel}View.
Create account groups manually
:::{note} Regular users should not need to create account groups manually. The following section is only intended for rare and advanced use cases. :::
To create a new account group, activate {ref}developer mode <developer-mode> and head to
{menuselection}Accounting --> Configuration --> Account Groups. Here, create a new group and enter
the {guilabel}name, code prefix, and company to which that group account should be available. Note
that you must enter the same code prefix in both {guilabel}From and {guilabel}to fields.
:alt: Account groups creation.
To display your Trial Balance report with your account groups, go to
{menuselection}Accounting --> Reporting --> Trial Balance, then open the {guilabel}Options menu
and select {guilabel}Hierarchy and Subtotals.
:alt: Account Groups in the Trial Balance in Odoo Accounting
Allow reconciliation
Some accounts, such as accounts made to record the transactions of a payment method, can be used for the reconciliation of journal entries.
For example, an invoice paid with a credit card can be marked as {guilabel}paid if reconciled with
its payment. Therefore, the account used to record credit card payments needs to be configured as
allowing reconciliation.
To do so, check the {guilabel}Allow Reconciliation box in the account's settings, and
{guilabel}Save; or enable the button from the chart of accounts view.
:alt: Allow reconciliation for accounts in Odoo Accounting
Deprecated
It is not possible to delete an account once a transaction has been recorded on it. You can make
them unusable by using the Deprecated feature: check the {guilabel}Deprecated box in the
account's settings, and {guilabel}Save.
:::{seealso}
- {doc}
cheat_sheet - {doc}
../vendor_bills/assets - {doc}
../vendor_bills/deferred_expenses - {doc}
../customer_invoices/deferred_revenues - {doc}
../../fiscal_localizations - Odoo Tutorials: Chart of accounts
- Odoo Tutorials: Update your chart of accounts :::