2.5 KiB
Batch payments by bank deposit
A batch deposit is a convenient way to group customer payments and deposit them into your bank account. The feature lets you list multiple payments and generate a detailed deposit slip with a batch reference. This reference can be used when reconciling to match bank statement lines with transactions in the batch deposit.
Configuration
Go to {menuselection}Accounting --> Configuration --> Settings --> Customer Payments and tick
{guilabel}Batch Payments to activate the feature.
Deposit multiple payments in batch
(batch-payments-register-payments)=
Register payments
Before performing a batch deposit, it is necessary to register each transaction's payment. To do so,
open the corresponding customer invoice and click {guilabel}Register Payment. In the pop-up
window, select the {guilabel}Journal linked to your bank account and {guilabel}Batch Deposit as
the {guilabel}Payment Method, and click {guilabel}Create Payment.
:alt: Registering a customer payment as part of a batch deposit
Add payments to a batch deposit
To add payments to a batch deposit, go to {menuselection}Accounting --> Customers --> Batch Payments, and click {guilabel}New. Next, select the {guilabel}Bank and choose {guilabel}Batch Deposit as the {guilabel}Payment Method.
:alt: Filling out a new inbound batch payment form
Click {guilabel}Add a line. In the pop-up window, tick all payments to include in the batch
deposit, then click {guilabel}Select.
:alt: Selecting all payments to include in the batch deposit
Once done, click {guilabel}Validate to finalize the batch deposit.
:::{tip}
Click {guilabel}Print to download a PDF file to include with the deposit slip.
:::
Bank reconciliation
Once the bank transactions are on your database, you can reconcile bank statement lines with the
batch payment. To do so, go to the {guilabel}Accounting Dashboard and click {guilabel}Reconcile Items on the related bank account. Go to the {guilabel}Batch Payments tab to select a specific
batch and click {guilabel}Validate to finalize the process.
:alt: Reconciling the batch payment with all its transactions
:::{note} If a specific payment could not be processed by the bank or is missing, remove the related payment before reconciling. :::
:::{seealso}
- {doc}
../payments - {doc}
batch_sdd:::