Transactions

Importing transactions from your bank statements allows keeping track of bank account transactions and reconciling them with the ones recorded in your accounting.

{doc}Bank synchronization <bank_synchronization> automates the process. However, if you do not want to use it or if your bank is not yet supported, other options exist:

{ref}Import bank transactions <transactions/import> delivered by your bank;
{ref}Register bank transactions <transactions/register> manually.

:::{note} {ref}Grouping transactions by statement <transactions/statements> is optional. :::

(transactions-import)=

Import transactions

Odoo supports multiple file formats to import transactions:

SEPA recommended Cash Management format (CAMT.053)
Comma-separated values (CSV)
Open Financial Exchange (OFX)
Quicken Interchange Format (QIF)
Belgium: Coded Statement of Account (CODA)

To import a file, go to the {guilabel}Accounting Dashboard, and in the {guilabel}Bank journal, click on {guilabel}Import File.

:::{tip} Alternatively, you can also:

click the {icon}fa-ellipsis-v {guilabel}(ellipsis) icon on the {guilabel}Bank journal and select {guilabel}Import file;
or access the transaction list by clicking the {icon}fa-ellipsis-v {guilabel}(ellipsis) icon on the {guilabel}Bank journal and selecting {guilabel}Transactions, then click the {icon}fa-cog {guilabel}(gear) icon and select {guilabel}Import records. :::

Next, select the file and upload it.

After setting the necessary formatting options and mapping the file columns with their related Odoo fields, you can run a {guilabel}Test and {guilabel}Import your bank transactions.

:::{seealso} {doc}/applications/essentials/export_import_data :::

(transactions-register)=

Register bank transactions manually

You can also record your bank transactions manually. To do so, go to {guilabel}Accounting Dashboard, click on the {guilabel}Bank journal, and then on {guilabel}New. Make sure to fill out the {guilabel}Partner and {guilabel}Label fields to ease the reconciliation process.

(transactions-statements)=

Statements

A bank statement is a document provided by a bank or financial institution that lists the transactions that have occurred in a particular bank account over a specified period of time.

In Odoo Accounting, it is optional to group transactions by their related statement, but depending on your business flow, you may want to record them for control purposes.

:::{important} If you want to compare the ending balances of your bank statements with the ending balances of your financial records, don't forget to create an opening transaction to record the bank account balance as of the date you begin synchronizing or importing transactions. This is necessary to ensure the accuracy of your accounting. :::

To access a list of existing statements, go to the {guilabel}Accounting Dashboard, click the {icon}fa-ellipsis-v {guilabel}(ellipsis) icon next to the bank or cash journal you want to check, then click {guilabel}Statements.

(transactions-statement-kanban)=

Statement creation from the kanban view

Open the bank reconciliation (kanban) view from the {guilabel}Accounting Dashboard by clicking on the name of the bank journal and identify the transaction corresponding to the last (most recent) transaction of your bank statement. Click on the {guilabel}Statement button when hovering on the upper separator line to create a statement from that transaction down to the oldest transaction that is not yet part of a statement.

:alt: A "Statement" button is visible when hovering on the line separating two transactions.

In the {guilabel}Create Statement window, fill out the statement's {guilabel}Reference, verify its {guilabel}Starting Balance and {guilabel}Ending Balance, and click {guilabel}Save.

(transactions-statement-list)=

Statement creation from the list view

Open the list of transactions by clicking on the name of the bank journal and switching to the list view. Select all the transactions corresponding to the bank statement, and, in the {guilabel}Statement column, select an existing statement or create a new one by typing its reference, clicking on {guilabel}Create and edit..., filling out the statement's details, and saving.

(transactions-view-edit-print)=

Statement viewing, editing, and printing

To view an existing statement, click on the statement amount in the reconciliation (kanban) view or click on the statement name in the bank transaction list view. From here, you can edit the {guilabel}Reference, {guilabel}Starting Balance, or {guilabel}Ending Balance.

:::{note} Manually updating the {guilabel}Starting Balance automatically updates the {guilabel}Ending Balance based on the new value of the {guilabel}Starting Balance and the value of the statement's transactions. :::

:::{warning} If the {guilabel}Starting Balance doesn't equal the previous statement's {guilabel}Ending Balance, or if the {guilabel}Ending Balance doesn't equal the running balance ({guilabel}Starting Balance plus the statement's transactions), a warning appears explaining the issue. To maintain flexibility, it is still possible to save without first resolving the issue. :::

To attach a digital copy (i.e., JPEG, PNG, or PDF) of the bank statement for enhanced recordkeeping, click the {icon}fa-paperclip {guilabel}Attachments button and select the file to attach.

To generate and print a PDF of the bank statement, click the {guilabel}Print button (if accessed via the reconciliation view) or click on the {icon}fa-cog{guilabel}(gear) icon and click {icon}fa-print{guilabel}Statement (if accessed via the list view).

:::{note} When a bank statement is generated to be printed, it is automatically added to the {guilabel}Attachments. :::

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