72 lines
2.5 KiB
Markdown
72 lines
2.5 KiB
Markdown
# Batch payments by bank deposit
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A **batch deposit** is a convenient way to group customer payments and deposit them into your bank
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account. The feature lets you list multiple payments and generate a detailed deposit slip with a
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batch reference. This reference can be used when reconciling to match bank statement lines with
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transactions in the batch deposit.
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## Configuration
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Go to {menuselection}`Accounting --> Configuration --> Settings --> Customer Payments` and tick
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{guilabel}`Batch Payments` to activate the feature.
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## Deposit multiple payments in batch
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(batch-payments-register-payments)=
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### Register payments
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Before performing a batch deposit, it is necessary to register each transaction's payment. To do so,
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open the corresponding customer invoice and click {guilabel}`Register Payment`. In the pop-up
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window, select the {guilabel}`Journal` linked to your bank account and {guilabel}`Batch Deposit` as
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the {guilabel}`Payment Method`, and click {guilabel}`Create Payment`.
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```{image} batch/batch-payments.png
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:alt: Registering a customer payment as part of a batch deposit
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```
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### Add payments to a batch deposit
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To add payments to a batch deposit, go to {menuselection}`Accounting --> Customers --> Batch
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Payments`, and click {guilabel}`New`. Next, select the {guilabel}`Bank` and choose {guilabel}`Batch
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Deposit` as the {guilabel}`Payment Method`.
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```{image} batch/batch-customer-payment.png
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:alt: Filling out a new inbound batch payment form
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```
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Click {guilabel}`Add a line`. In the pop-up window, tick all payments to include in the batch
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deposit, then click {guilabel}`Select`.
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```{image} batch/batch-lines-selection.png
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:alt: Selecting all payments to include in the batch deposit
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```
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Once done, click {guilabel}`Validate` to finalize the batch deposit.
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:::{tip}
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Click {guilabel}`Print` to download a PDF file to include with the deposit slip.
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:::
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### Bank reconciliation
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Once the bank transactions are on your database, you can reconcile bank statement lines with the
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batch payment. To do so, go to the {guilabel}`Accounting Dashboard` and click {guilabel}`Reconcile
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Items` on the related bank account. Go to the {guilabel}`Batch Payments` tab to select a specific
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batch and click {guilabel}`Validate` to finalize the process.
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```{image} batch/batch-reconciliation.png
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:alt: Reconciling the batch payment with all its transactions
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```
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:::{note}
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If a specific payment could not be processed by the bank or is missing, remove the related
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payment before reconciling.
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:::
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:::{seealso}
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- {doc}`../payments`
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- {doc}`batch_sdd`
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:::
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