msgid "A **Request for Quotation** (RfQ) is used when you plan to purchase some products and you would like to receive a quote for those products. In Odoo, the Request for Quotation is used to send your list of desired products to your supplier. Once your supplier has answered your request, you can choose to go ahead with the offer and purchase or to turn down the offer."
msgid "A **Purchase Tender** (PT), also known as Call for Bids, is used to drive competition between several suppliers in order to get the best offer for a list of products. In comparison to the RfQ, a Purchase Tender is sent to multiple suppliers, stating each are competing with one another, and that the best offer will win. The main interest is that it usually leads to better offers."
msgid "The **Purchase Order** (PO) is the actual order that you place to the supplier that you chose, either through a RfQ, a Purchase Tender, or simply when you already know which supplier to order from."
msgid "A **RfQ** is interesting when you have never purchased the products with that supplier before and therefore don't know their price. It is also useful if you want to challenge your suppliers once you have a well-established relationship with them. You can also use it to assess the cost of a project and see if it makes it feasible."
msgid "A **Purchase Tender** is used for public offers that require an open offering from several suppliers. It is also useful when you need to make a one-off order for a product and you would like to get the best offer, no matter which supplier it is. It may be used when your supplier has not been up to your standards and you would like to either push them to deliver a better service, or find a replacement in their competitors."
msgid "**RfQ**\\ s become unnecessary once you have established your favorite supplier for each item, and will only increase the delay in the delivery of your items. In that case, the process will be simpler by starting straight from a Purchase Order."
msgid "**Purchase Tenders** are a long and tedious process that will likely take more than several weeks in the best cases. If you need a quick delivery, this is not the way to go. Also, if you have a well-established relationship with one supplier, think twice before you initiate a PT with them as it might tear the relationship and finally lead to less interesting deals."
msgid "I create a Request for Quotation in Odoo with those products to my usual supplier, and send it by email. He answers back with an offer. However, I am not convinced by the offer, and I want to see if anyone can give a better one."
msgid "I decide to push competition a bit and set up a Purchase Tender, that Odoo will send to a list of suppliers I specified. Out of the 8 offers I receive, one gets my attention and I decide to go ahead with that one."
msgid "I confirm the order to the supplier by creating a Purchase Order from the PT, and Odoo automatically asks delivery of the items to the supplier."
msgid "For most of your everyday purchases, chances are you already know where to purchase and at what price. For these cases, a simple Purchase Order (PO) will allow you to handle the whole process."
msgid "In Odoo, a purchase order can be created as is, but can also be the result of a Request for Quotation or of a Purchase Tender. Therefore, every purchase made in Odoo has a PO."
msgid "The PO will generate an invoice, and depending on the contract with your supplier, you will be required to pay the invoice before or after delivery."
msgid "If you wish to go through the complete flow and create a **Request for Quotation** for this order, refer to the document on :doc:`../../purchases/rfq/create`"
msgid "Depending on the contract you have with your supplier, you can either pay for the purchase upon delivery of the goods, or get the goods delivered after payment."
msgid "In the next page, check that the number of products received corresponds to the number ordered, then manually enter the delivered quantity and click on **Validate**."
msgid "Click on the **Invoices** button, then click on **Validate**. The invoice is now registered in the system. Click on **Register Payment**, insert the detail of the payment, and click on **Validate**."
msgid "In the next page, click on **Validate**. The invoice is now registered in the system. Click on **Register Payment**, insert the detail of the payment, and click on **Validate**."
msgid "Big companies use to import supplier pricelists day to day. Indeed, prices are always changing and you need to get price up to date to deal with a high number of products."
msgstr ""
#: ../../purchase/purchases/master/import.rst:12
msgid "To manage supplier prices on product form, read this document (:doc:`suppliers`). Here we will show you how to import customer prices."
msgstr ""
#: ../../purchase/purchases/master/import.rst:16
msgid "Required configuration"
msgstr ""
#: ../../purchase/purchases/master/import.rst:18
msgid "In purchase settings, you have 2 options:"
msgstr ""
#: ../../purchase/purchases/master/import.rst:20
msgid "Manage vendor price on the product form"
msgstr ""
#: ../../purchase/purchases/master/import.rst:22
msgid "Allow using and importing vendor pricelists"
msgstr ""
#: ../../purchase/purchases/master/import.rst:24
msgid "Here we are selecting: **Allow using and importing vendor pricelists**"
msgstr ""
#: ../../purchase/purchases/master/import.rst:30
msgid "Import vendor pricelists"
msgstr ""
#: ../../purchase/purchases/master/import.rst:32
msgid "There are 2 scenarios: import the vendor pricelist for the first time, or update an existing vendor pricelist. In both scenarios, we assume your product list and vendor list is updated and you want to import the price list of vendors for a given product."
msgstr ""
#: ../../purchase/purchases/master/import.rst:40
msgid "To import a list from a document, the best pratice is to export first to get an example of data formating and a proper header to reimport."
msgstr ""
#: ../../purchase/purchases/master/import.rst:50
msgid "Import the list for the first time"
msgstr ""
#: ../../purchase/purchases/master/import.rst:53
msgid "Prepare the document"
msgstr ""
#: ../../purchase/purchases/master/import.rst:55
msgid "In :menuselection:`Purchase --> Purchase --> Supplier Pricelists`, export a template of document to get import/export compatible and get the right format to import in mass. Create manually a data and export it (:menuselection:`select --> Action --> Export`)"
msgstr ""
#: ../../purchase/purchases/master/import.rst:63
msgid "Here is the list of fields you can import:"
msgstr ""
#: ../../purchase/purchases/master/import.rst:66
msgid "**Header of the document to import (csv, xls)**"
msgstr ""
#: ../../purchase/purchases/master/import.rst:66
msgid "**Meaning and how to get it**"
msgstr ""
#: ../../purchase/purchases/master/import.rst:66
msgid "**Example**"
msgstr ""
#: ../../purchase/purchases/master/import.rst:68
msgid "name_id"
msgstr ""
#: ../../purchase/purchases/master/import.rst:68
msgid "Vendor ID -> export supplier list to get it"
msgstr ""
#: ../../purchase/purchases/master/import.rst:68
msgid "\\_\\_export\\_\\_.res\\_partner\\_12"
msgstr ""
#: ../../purchase/purchases/master/import.rst:70
msgid "product_code"
msgstr ""
#: ../../purchase/purchases/master/import.rst:70
msgid "Vendor product Code -> free text"
msgstr ""
#: ../../purchase/purchases/master/import.rst:70
msgid "569874"
msgstr ""
#: ../../purchase/purchases/master/import.rst:72
msgid "price"
msgstr ""
#: ../../purchase/purchases/master/import.rst:72
msgid "Vendor Price -> free text"
msgstr ""
#: ../../purchase/purchases/master/import.rst:72
msgid "1500"
msgstr ""
#: ../../purchase/purchases/master/import.rst:74
msgid "product_tmpl_id.id"
msgstr ""
#: ../../purchase/purchases/master/import.rst:74
msgid "Product Template ID -> export you product list to get it"
msgstr ""
#: ../../purchase/purchases/master/import.rst:74
msgid "\\_\\_export\\_\\_.product_template_13"
msgstr ""
#: ../../purchase/purchases/master/import.rst:76
msgid "currency_id.id"
msgstr ""
#: ../../purchase/purchases/master/import.rst:76
msgid "Currency -> to get it export the currency list"
msgstr ""
#: ../../purchase/purchases/master/import.rst:78
msgid "date_end"
msgstr ""
#: ../../purchase/purchases/master/import.rst:78
msgid "End date of the price validity"
msgstr ""
#: ../../purchase/purchases/master/import.rst:78
msgid "2015-10-22"
msgstr ""
#: ../../purchase/purchases/master/import.rst:80
msgid "min_qty"
msgstr ""
#: ../../purchase/purchases/master/import.rst:80
msgid "Minimal quantity to purchase from this vendor"
msgstr ""
#: ../../purchase/purchases/master/import.rst:80
msgid "2"
msgstr ""
#: ../../purchase/purchases/master/import.rst:82
msgid "product_id.id"
msgstr ""
#: ../../purchase/purchases/master/import.rst:82
msgid "Product Variante name -> export your variant list to get it"
msgstr ""
#: ../../purchase/purchases/master/import.rst:82
msgid "\\_\\_export\\_\\_.product\\_13"
msgstr ""
#: ../../purchase/purchases/master/import.rst:84
msgid "date_start"
msgstr ""
#: ../../purchase/purchases/master/import.rst:84
msgid "Start date of price validity"
msgstr ""
#: ../../purchase/purchases/master/import.rst:84
msgid "2015-12-31"
msgstr ""
#: ../../purchase/purchases/master/import.rst:87
msgid "You obtain a document which can be imported, fill in your vendor pices"
msgstr ""
#: ../../purchase/purchases/master/import.rst:92
msgid "Import this document in Odoo. Click on **Import** in the list view and upload your document. You can validate and check error. Once the system tells you everything is ok, you can import the list."
msgstr ""
#: ../../purchase/purchases/master/import.rst:102
msgid "After the import, the **Vendors** section in **Inventory** tab of the product form is filled in."
msgstr ""
#: ../../purchase/purchases/master/import.rst:106
msgid "Update the vendor pricelist"
msgstr ""
#: ../../purchase/purchases/master/import.rst:108
msgid "When the pricelist of your suppliers change, it is necessary to update existing prices."
msgstr ""
#: ../../purchase/purchases/master/import.rst:111
msgid "Follow the procedure of the first scenario in order to export existing data from :menuselection:`Purchases --> Purchase --> Vendor Pricelist`. Select everything, and export from the **Action** menu."
msgstr ""
#: ../../purchase/purchases/master/import.rst:115
msgid "Change price, end date, add a line, change a supplier, ... and then reimport in Odoo. Thanks to the ID, the list will be updated. Either the id is recognized and the line is updated or the ID is not known by Odoo and it will create a new pricelist line."
msgstr ""
#: ../../purchase/purchases/master/import.rst:120
msgid "After the import, the **Vendors** section in **Inventory** tab of the product form is updated."
msgid "Keeping track of your vendors can be a real burden in day-to-day business life. Prices can change and you might have several suppliers for one product. With Odoo you have the possibility to directly link vendors with the corresponding product and specify prices automatically the first time you purchase them."
msgid "We will take the following example: We need to buy ``5 t-shirts``. We found a **Vendor**; called ``Bob&Jerry's`` and we want to issue a request for quotation."
msgid "The first step to set your suppliers on your products is to install the purchase module. Go into your **App** module and install the **Purchase** module."
msgid "The second step is to create a vendor. In this case we'll create the vendor ``Bob&Jerry's``. Enter the purchase module, select :menuselection:`Purchase --> Vendors` and create a new vendor."
msgid "If you did not create the contact from the purchase module you will need to go in the **Sales and Purchases** tab as well and indicate that the contact is a **Vendor** (see picture below). If the contact is created from the purchase module this box will be ticked automatically."
msgid "Next we can create the product we want to buy. We don't know the price of the t-shirt yet because we still need to issue our **Request for Quotation**."
msgid "The next action is to add vendors to the product. There are two ways to handle this. If you issue a purchase order for the first time Odoo will automatically link the vendor and its price to the product. You can also add vendors manually"
msgid "When issuing a purchase order for the first time to a vendor, he will automatically be linked to the product by Odoo. For our example let's say that we issue a first purchase order to ``Bob&Jerry's`` for ``5 t-shirts`` at ``12.35 euros / piece``."
msgid "First create your purchase order with the correct product and supplier (see picture below, or the documentation page :doc:`../rfq/create` for more information)"
msgid "When we save and validate the purchase order the vendor will automatically be added to the product's vendors list. To check this enter the purchase module, select :menuselection:`Purchase --> Products` and select our T-shirt product. By opening the **Inventory** tab we notice that our vendor and its price has automatically been added."
msgid "We can of course also add vendors and vendors information manually. On the same page than previously, simply click on **Edit** and click the **Add an item** button."
msgid "When adding a new **Vendor** you are also able to add extra information such as the vendor product name or code, the validity of the price and the eventual minimum quantity required. These informations can be added and modified for existing vendors by simply clicking on the vendors line."
msgid "How to purchase in different unit of measures than sales?"
msgstr ""
#: ../../purchase/purchases/master/uom.rst:5
msgid "In day-to-day business, it may happen that your supplier uses a different unit of measure than you do in sales. This can cause confusion between sales and purchase representative and even make you lose a lot of time converting measures. Luckily in Odoo, you can handle different units of measures between sales and purchase very easily."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:11
msgid "Let's take the following examples:"
msgstr ""
#: ../../purchase/purchases/master/uom.rst:13
msgid "You buy water from a supplier. The supplier is american and sells his water in **Gallons**. Your customers however are European. You would thus like to see your purchases quantities expressed in **Gallons** and the sold quantities in **Liters**."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:18
msgid "You buy curtains from a supplier. The supplier sells you the curtains in the unit **roll** and you sell the curtains in **square meters**."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:25
msgid "Install purchase and sales modules"
msgstr ""
#: ../../purchase/purchases/master/uom.rst:27
msgid "The first step is to make sure that the apps **Sales** and **Purchase** are correctly installed."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:31
msgid "|uom01|"
msgstr ""
#: ../../purchase/purchases/master/uom.rst:31
msgid "|uom02|"
msgstr ""
#: ../../purchase/purchases/master/uom.rst:36
msgid "Enable the Unit of Measures option"
msgstr ""
#: ../../purchase/purchases/master/uom.rst:38
msgid "Enter the purchase module, select :menuselection:`Configuration --> Settings` and tick the **Some products may be sold/purchased in different unit of measures (advanced)** box."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:46
msgid "Specify sales and purchase unit of measures"
msgstr ""
#: ../../purchase/purchases/master/uom.rst:49
msgid "Standard units of measures"
msgstr ""
#: ../../purchase/purchases/master/uom.rst:51
msgid "Let's take the classic units of measures existing in Odoo as first example. Please remember that differents units of measures between sales and purchase necessarily need to share the same category. Categories include: **Unit**, **weight**, **working time**, **volume**, etc."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:57
msgid "It is possible to create your own category and unit of measure if it is not standard in Odoo (see next chapter)."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:60
msgid "Let's assume we buy water from our vendors in **Gallons** and sell to our customers in **Liters**."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:63
msgid "We go into the purchase module select :menuselection:`Purchase --> Products`."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:65
msgid "Create your own product or select an existing one. In the products general information you have the possibility to select the **Unit of measure** (will be used in sales, inventory,...) and the **Purchase Unit of Measure** (for purchase)."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:70
msgid "In this case select **Liters** for **Unit of Measure** and **Gallons** for **Purchase Unit of Measure**."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:77
msgid "Create your own unit of measure and unit of measure category"
msgstr ""
#: ../../purchase/purchases/master/uom.rst:79
msgid "Let's take now our second example (you buy curtains from a supplier, the supplier sells you the curtains in the unit **roll** and you sell the curtains in **square meters**)."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:83
msgid "The two measures are part of two different categories. Remember, you cannot relate an existing measure from one category with an existing measure of another category. We thus first have to create a shared **Measure Category** where both units have a conversion relationship."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:88
msgid "To do so, go into your sales module select :menuselection:`Configuration --> Products --> Unit of Measure`. Create a new unit of **Measure Category** by selecting the dropdown list and clicking on create and edit (see picture below)."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:96
msgid "Create a new unit of measure. In this case our category will be called **Inter-Category-Computation**."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:102
msgid "The next step is to create the **Rolls** and **Square meter** units of measure and to link them to the new category. To do so, go into your purchase module select :menuselection:`Configuration --> Products --> Units of Measure`."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:106
msgid "Create two new units:"
msgstr ""
#: ../../purchase/purchases/master/uom.rst:108
msgid "The **Roll** unit who is part of the Inter-Category-Computation category and is the **Reference Unit type** (see picture below). The Reference Unit type is the measure set as a reference within the category. Meaning that other measures will be converted depending on this measure (ex: 1 roll = 10 square meters, 2 rolls = 20 square meters, etc.)."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:118
msgid "For the **Square Meter**, we will specify that ``1 Roll = 10 square meters`` of curtain. It will thus be necessary to specify that as type, the square meter is bigger than the reference unit. The **Bigger Ratio** is ``10`` as ``one Roll = 10 square meters``."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:126
msgid "It is now possible to input **square meters** as Unit of measure and a **Roll** as Purchase Unit of Measure in the product form."
msgstr ""
#: ../../purchase/purchases/master/uom.rst:133
msgid ":doc:`configuration`"
msgstr ""
#: ../../purchase/purchases/rfq.rst:3
msgid "Request for Quotations"
msgstr ""
#: ../../purchase/purchases/rfq/analyze.rst:3
msgid "How to analyze the performance of my vendors?"
msgid "If your company regularly buys products from several suppliers, it would be useful to get statistics on your purchases. There are several reasons to track and analyze your vendor's performance :"
msgid "You can see how dependant from a supplier your company is;"
msgstr ""
#: ../../purchase/purchases/rfq/analyze.rst:11
msgid "you can negotiate discounts on prices;"
msgstr ""
#: ../../purchase/purchases/rfq/analyze.rst:13
msgid "You can check the average delivery time per supplier;"
msgstr ""
#: ../../purchase/purchases/rfq/analyze.rst:15
msgid "Etc."
msgstr ""
#: ../../purchase/purchases/rfq/analyze.rst:17
msgid "For example, an IT products reseller that issues dozens of purchase orders to several suppliers each week may want to measure for each product the total price paid for each vendor and the delivery delay. The insights gathered by the company will help it to better analyze, forecast and plan their future orders."
msgid "From the **Apps** menu, search and install the **Purchase Management** module."
msgstr ""
#: ../../purchase/purchases/rfq/analyze.rst:36
msgid "Issue some purchase orders"
msgstr ""
#: ../../purchase/purchases/rfq/analyze.rst:38
msgid "Of course, in order to analyze your vendors' performance, you need to issue some **Request For Quotations** (RfQ) and confirm some **Purchase Orders**. If you want to know how to generate a purchase order, please read the documentation :doc:`../../overview/process/from_po_to_invoice`."
msgstr ""
#: ../../purchase/purchases/rfq/analyze.rst:44
msgid "Analyzing your vendors"
msgstr ""
#: ../../purchase/purchases/rfq/analyze.rst:47
msgid "Generate flexible reports"
msgstr ""
#: ../../purchase/purchases/rfq/analyze.rst:49
msgid "You have access to your vendors' performances on the Reports menu. By default, the report groups all your purchase orders on a pivot table by **total price**, **product quantity** and **average price** for the **each month** and for **each supplier**. Simply by accessing this basic report, you can get a quick overview of your actual performance. You can add a lot of extra data to your report by clicking on the **Measures** icon."
msgid "By clicking on the **+** and **-** icons, you can drill up and down your report in order to change the way your information is displayed. For example, if I want to see all the products bought for the current month, I need to click on the **+** icon on the vertical axis and then on \"Products\"."
msgid "Depending on the data you want to highlight, you may need to display your reports in a more visual view. You can transform your report in just a click in 3 graph views : a **Pie Chart**, a **Bar Chart** and a **Line Chart**: These views are accessible through the icons highlighted on the screenshot below."
msgstr ""
#: ../../purchase/purchases/rfq/analyze.rst:77
msgid "On the contrary to the pivot table, a graph can only be computed with one dependent and one independent measure."
msgstr ""
#: ../../purchase/purchases/rfq/analyze.rst:81
msgid "Customize reports"
msgstr ""
#: ../../purchase/purchases/rfq/analyze.rst:83
msgid "You can easily customize your purchase reports depending on your needs. To do so, use the **Advanced search view** located in the right hand side of your screen, by clicking on the magnifying glass icon at the end of the search bar button. This function allows you to highlight only selected data on your report. The **filters** option is very useful in order to display some categories of datas, while the **Group by** option improves the readability of your reports. Note that you can filter and group by any existing field, making your customization very flexible and powerful."
msgstr ""
#: ../../purchase/purchases/rfq/analyze.rst:97
msgid "You can save and reuse any customized filter by clicking on **Favorites** from the **Advanced search view** and then on **Save current search**. The saved filter will then be accessible from the **Favorites** menu."
msgid "Logged as a purchase user, create a purchase order for more than the amount set above, and confirm it. The purchase order is set in a state **To Approve**"
msgstr ""
#: ../../purchase/purchases/rfq/approvals.rst:29
msgid "The manager gets the order to approve and validates the final order."
msgstr ""
#: ../../purchase/purchases/rfq/approvals.rst:34
msgid "Once approved, the purchase order follows the normal process."
msgid "The **Purchase** application allows you to manage your purchase orders, incoming products, and vendor bills all seamlessly in one place."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:8
msgid "If you want to set up a vendor bill control process, the first thing you need to do is to have purchase data in Odoo. Knowing what has been purchased and received is the first step towards understanding your purchase management processes."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:13
msgid "Here is the standard work flow in Odoo:"
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:15
msgid "You begin with a **Request for Quotation (RFQ)** to send out to your vendor(s)."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:18
msgid "Once the vendor has accepted the RFQ, confirm the RFQ into a **Purchase Order (PO)**."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:21
msgid "Confirming the PO generates an **Incoming Shipment** if you purchased any stockable products."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:24
msgid "Upon receiving a **Vendor Bill** from your Vendor, validate the bill with products received in the previous step to ensure accuracy."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:27
msgid "This process may be done by three different people within the company, or only one."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:34
msgid "Installing the Purchase and Inventory applications"
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:36
msgid "From the **Apps** application, search for the **Purchase** module and install it. Due to certain dependencies, installing purchase will automatically install the **Inventory** and **Accounting** applications."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:41
msgid "Creating products"
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:43
msgid "Creating products in Odoo is essential for quick and efficient purchasing within Odoo. Simply navigate to the **Products** submenu under **Purchase**, and click **Create**."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:50
msgid "When creating the product, Pay attention to the **Product Type** field, as it is important:"
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:53
msgid "Products that are set as **Stockable** or **Consumable** will allow you to keep track of their inventory levels. These options imply stock management and will allow for receiving these kinds of products."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:58
msgid "Conversely, products that are set as a **Service** or **Digital Product** will not imply stock management, simply due to the fact that there is no inventory to manage. You will not be able to receive products under either of these designations."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:64
msgid "It is recommended that you create a **Miscellaneous** product for all purchases that occur infrequently and do not require inventory valuation or management. If you create such a product, it is recommend to set the product type to **Service**."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:70
msgid "Managing your Vendor Bills"
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:73
msgid "Purchasing products or services"
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:75
msgid "From the purchase application, you can create a purchase order with as many products as you need. If the vendor sends you a confirmation or quotation for an order, you may record the order reference number in the **Vendor Reference** field. This will enable you to easily match the PO with the the vendor bill later (as the vendor bill will probably include the Vendor Reference)"
msgid "If you purchased any stockable products that you manage the inventory of, you will need to receive the products from the **Inventory** application after you confirm a purchase order. From the **Inventory** dashboard, you should see a button linking you directly to the transfer of products. This button is outlined in red below:"
msgid "If you have a lot of awaiting orders, apply a filter using the search bar in the upper right. With this search bar, you may filter based on the **Vendor** (or **Partner**), the product, or the source document, also known as the reference of your purchase order. You also have the capability to group the orders by different criteria under **Group By**. Selecting an item from this list will open the following screen where you then will receive the products."
msgid "When you receive a **Vendor Bill** for a previous purchase, be sure to record it in the **Purchases** application under the **Control Menu**. You need to create a new vendor bill even if you already registered a purchase order."
msgid "The first thing you will need to do upon creating a **Vendor Bill** is to select the appropriate **Vendor** as this will also pull up any associated accounting or pricelist information. From there, you can choose to specify any one or multiple purchase orders to populate the vendor bill with. When you select a purchase order from the list, Odoo will pull any uninvoiced products associated to that purchase order and automatically populate that information below. If you are having a hard time finding the appropriate vendor bill, you may search through the list by inputting the vendor reference number or your internal purchase order number."
msgid "While the invoice is in draft state, you can make any modifications you need (i.e. remove or add product lines, modify quantities, and change prices)."
msgid "Every time you record a new vendor bill, Odoo will automatically populate the product quantities based on what has been received from the vendor. If this value is showing a zero, this means that you have not yet received this product and simply serves as a reminder that the product is not in hand and you may need to inquire further into this. At any point in time, before you validate the vendor bill, you may override this zero quantity."
msgid "If the bill you receive from the vendor has different quantities than what Odoo automatically populates as quantities, this could be due to several reasons:"
msgid "The vendor is billing you for products that you might not have received yet, as the invoicing control may be based on ordered or received quantities."
msgid "In these instances it is recommended that you verify that the bill, and any associated purchase order to the vendor, are accurate and that you understand what you have ordered and what you have already received."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:187
msgid "If you are unable to find a purchase order related to a vendor bill, this could be due to one of a few reasons:"
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:190
msgid "The vendor has already invoiced you for this purchase order, therefore it is not going to appear anywhere in the selection."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:193
msgid "Someone in the company forgot to record a purchase order for this vendor."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:196
msgid "Or the vendor is charging you for something you did not order."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:199
msgid "How product quantities are managed"
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:201
msgid "By default, services are managed based on ordered quantities, while stockables and consumables are managed based on received quantities."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:204
msgid "If you need to manage products based on ordered quantities over received quantities, you will need to enable **Debug Mode** from the **About Odoo** information. Once debug mode is activated, select the product(s) you wish to modify, and you should see a new field appear, labeled **Control Purchase Bills**."
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:213
msgid "You can then change the default management method for the selected product to be based on either:"
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:216
msgid "Ordered quantities"
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:218
msgid "Received quantities"
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:221
msgid "Batch Billing"
msgstr ""
#: ../../purchase/purchases/rfq/bills.rst:223
msgid "When creating a vendor bill and selecting the appropriate purchase order, you may continue to select additional purchase orders and Odoo will add the additional line items from that purchase order. If you have not deleted the previous line items from the first purchase order the bill will be linked to all the appropriate purchase orders."
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:3
msgid "How to cancel a purchase order?"
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:5
msgid "Due to misunderstandings, human errors or change of plans, it is sometimes necessary to cancel purchase orders sent to suppliers. Odoo allows you to do it, even if some or even all of the ordered goods already arrived in your warehouse."
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:10
msgid "We will first take as example the case where you order **3 iPad mini** that haven't arrived in your transfers yet. As the installation of the inventory application is required when using the **Purchase** module, it is also interesting to see the case of partially delivered goods that you want to cancel."
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:17
msgid "Create a Purchase Order"
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:19
msgid "The first step to create a **Purchase Order** is to create a **Request for Quotation (RFQ)** from the menu :menuselection:`Purchases --> Purchase --> Requests for quotation`. Confirm your RFQ to have a confirmed purchase order"
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:25
msgid "To learn more about the purchase order process, read the documentation page :doc:`../../overview/process/from_po_to_invoice`"
msgid "If you confirmed your purchase order and did not received your goods yet, you can simply cancel the PO it by clicking the cancel button."
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:41
msgid "Odoo will automatically cancel the outstanding shipments related to this PO and the status bar will switch from **Purchase order** to **Cancelled**."
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:48
msgid "Use case 2 : partially delivered goods"
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:50
msgid "In this case, **2** of the **3 iPad Mini** arrived before you needed to cancel the PO."
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:54
msgid "Register good received and cancel backorder"
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:56
msgid "The first thing to do will be to register the goods received and to cancel the arrival of the **third iPad Mini** that is still supposed to be shipped. From the PO, click on **Receive products** and, on the **iPad Mini order line**, manually change the received quantities under the Column **Done**."
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:66
msgid "To learn more, see :doc:`reception`"
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:68
msgid "When clicking on **Validate**, Odoo will warn you that you have processed less products than the initial demand (2 instead of 3 in our case) and will ask you the permission to create a backorder."
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:75
msgid "Click on **No backorder** to cancel the supply of the remaining product. You will notice than the quantity to receive has been changed accordingly and, therefore, the delivery status has switched to **Done**."
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:83
msgid "Create reverse transfer"
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:85
msgid "Now, you need to return the iPad Minis that you have received to your vendor location. To do so, click on the **Reverse** button from the same document. A reverse transfer window will pop up. Enter the quantity to return and the corresponding location and click on **Return**."
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:93
msgid "Process the return shipment and control that the stock move is from your stock to your vendor location."
msgstr ""
#: ../../purchase/purchases/rfq/cancel.rst:99
msgid "When the reverse transfer is done, the status of your purchase order will be automatically set to done, meaning that your PO has been completely cancelled."
msgid "A Request for Quotation (RfQ) is used when you plan to purchase some products and you would like to receive a quote for those products. In Odoo, the Request for Quotation is used to send your list of desired products to your supplier. Once your supplier has answered your request, you can choose to go ahead with the offer and purchase or to turn down the offer."
msgid "Select your supplier in the **Vendor** menu, or create it on-the-fly by clicking on **Create and Edit**. In the **Order Date** field, select the date to which you wish to proceed to the actual order."
msgid "In **Products**, click on Add an item. Select the product you wish to order in the **Product** menu. Specify the **Quantity** by inserting the number and selecting the unit of measure. In the **Unit Price** field, specify the price you would like to be offered (you can also leave the field blank if you don't know what the price should be) , and add the expected delivery date in the Scheduled Date field. Click on **Save**, then **Print Rfq** or **Send Rfq by email** (make sure an email address is specified for this supplier or enter a new one)."
msgid "Once your supplier has replied with an offer, update the RfQ by clicking on **Edit** to fit the quotation (prices, taxes, expected delivery lead time, payment terms, etc.), then click on **Save** to issue a Purchase Order."
msgid "How to control product received? (entirely & partially)"
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:5
msgid "The **Purchase** app allows you to manage your purchase orders, to control products to receive and to control supplier bills."
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:8
msgid "If you want to get product forecasts and receptions under control, the first thing to do is to deploy the Odoo purchase process. Knowing what have been purchased is the basis of forecasting and controlling receptions."
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:17
msgid "Install the Purchase and Inventory applications"
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:19
msgid "Start by installing the Purchase application from the **Apps** module. This will automatically trigger the installation of the **Inventory** app (among others), which is required with **Purchase**."
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:27
msgid "Create products"
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:29
msgid "Then, you need to create the products you want to purchase. Go to the **Purchase** app, then :menuselection:`Purchase --> Products`, and click on **Create**."
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:36
msgid "When creating the product, the **Product Type** field is important:"
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:38
msgid "**Stockable & Consumable**: products need to be received in the inventory."
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:41
msgid "**Services & Digital Products** (only when the **eCommerce** app is installed): there is no control about what you receive or not."
msgid "It's always good to create a **Miscellaneous** product for all the products you purchased rarely and for which you don't want to manage the stocks or have purchase/sale statistics. If you create such a product, we recommend to set his product type field as **Service**."
msgid "From the purchase application, create a purchase order with a few products. If the vendor sent you a sale order or a quotation, put its reference in the **Vendor Reference** field. This will allow you to easily do the matching with the delivery order later on (as the delivery order will probably include the **Vendor Reference** of his sale order)."
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:67
msgid "See the documentation page :doc:`../../overview/process/from_po_to_invoice` for a full overview of the purchase process."
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:71
msgid "Receive Products"
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:73
msgid "If you purchased physical goods (stockable or consumable products), you can receive the products from the **Inventory** application. From the **Inventory** dashboard, you should see a button **X To Receive**, on the receipt box of the related warehouse."
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:81
msgid "Click on this button and you access a list of all awaiting orders for this warehouse."
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:87
msgid "If you have a lot of awaiting orders, you can use the filter bar to search on the **Vendor** (also called **Partner** in Odoo), the product or the source document, which is the reference of your purchase order. You can open the document that matches with the received delivery order and process all the lines within it."
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:96
msgid "You may validate the whole document at once by clicking on the **Validate** button or you can control all products, one by one, by manually change the **Done** quantity (what has actually been received). When a line is green, it means the quantity received matches to what have been expected."
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:103
msgid "If you work with lots or serial numbers, you can not set the processed quantity, but you have to provide all the lots or serial numbers to record the quantity received."
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:107
msgid "When you validate the reception, if you have received less products than the initial demand, Odoo will ask youthe permission to create a backorder."
msgstr ""
#: ../../purchase/purchases/rfq/reception.rst:114
msgid "If you plan to receive the remaining product in the future, select **Create Backorder**. Odoo will create a new documents for the awaiting products. If you choose **No Backorder**, the order is considered as fulfilled."
msgid "In the Purchases module, open the Configuration menu and click on Settings. In the Purchase Order section, locate the **Calls for Tenders** and tick the box Allow using call for tenders… (advanced), then click on **Apply**."
msgid "Click on **Request a Quotation** and type in the names of the suppliers you wish to include in the PT, then click on **Create Request for Quotation**."
msgid "When you receive offers, click on the RFQs/Bids tab. In the list view, select the company and click on **Edit** to adapt the details as stated in the offer."
msgid "When the deadline has been reached, click on **Close Call for Tenders**. The status of the PT is now **Bid Selection**. Open the RFQs/Bids tab and open the RfQ(s) you wish to proceed with."
msgid "For some Purchase Tenders (PT), you might sometimes want to be able to select only a part of some of the offers you received. In Odoo, this is made possible through the advanced mode of the **Purchase** module."
msgid "In the **Calls for Tenders** section, tick the option **Allow using call for tenders to get quotes from multiple suppliers(...)**, and in the **Advanced Calls for Tenders** section, tick the option **Advanced call for tender (...)** then click on **Apply**."
msgid "Go to :menuselection:`Purchase --> Purchase Tenders`. Create a purchase tender containing several products, and follow the usual sequence all the way to the **Bid Selection** status."
msgid "Unroll the list of offers you received for each product, and click on the *v* symbol (**Confirm order**) next to the offers you wish to proceed with. The lines for which you've confirmed the order turn blue. When you're finished, click on **Generate PO** to create a purchase order for each product and supplier."
msgid "When you come back to you purchase tender, you can see that the status has switched to **PO Created** and that the **Requests for Quotations** now have a status of **Purchase Order** or **Cancelled**."
msgid "Scheduled dates are computed in order to be able to plan deliveries, receptions and so on. Depending on the habits of your company, Odoo automatically generates scheduled dates via the scheduler. The Odoo scheduler computes everything per line, whether it's a manufacturing order, a delivery order, a sale order, etc. The dates that are computed are dependent on the different leads times configured in Odoo."
msgid "Configuring **lead times** is an essential move in order to compute scheduled dates. Lead times are the delays (in term of delivery, manufacturing, ...) promised to your different partners and/or clients. Configuration of the different lead times are made as follows:"
msgid "The supplier lead time is the time needed for the supplier to deliver your purchased product. To configure the Supplier lead time select a product (from the Purchase module, go to :menuselection:`Purchase --> Product`), and go in the **Inventory** tab. You will have to add a **Vendor** to your product in order to select a supplier lead time."
msgid "The customer lead time is the time needed to get your product from your store/warehouse to your customer. It can be configured for any product. Simply select a product (from the **Sales** module, go to :menuselection:`Sales --> Product`), and go into the **Sales** tab to indicate your customer lead time."
msgid "On company level, it is possible to parameter **security days** in order to cope with eventual delays and to be sure to meet your engagements. The idea is to subtract **backup** days from the computed scheduled date in case of delays."
msgid "Sales Safety days are **back-up** days to ensure you will be able to deliver your clients engagements on time. They are margins of errors for delivery lead times. Security days are the same logic as the early wristwatch, in order to arrive on time. The idea is to subtract the numbers of security days from the calculation and thus to compute a scheduled date earlier than the one you promised to your client. That way you are sure to be able to keep your commitment."
msgid "They are margins of error for vendor lead times. When the system generates purchase orders for procuring products, they will be scheduled in order to cope with unexpected vendor delays. Purchase lead time can be found in the same menu as the sales safety days (see screenshot above)."
msgid "Odoo offers the possibility to indicate a requested date by the client straight on the sale order, under the tab **Other information**. If this date is earlier than the theoretically computed date, Odoo will automatically display a warning."
msgid "As an example, you may sell a car today (January 1st), that is purchased on order, and you promise to deliver your customer within 20 days (January 20). In such a scenario, the scheduler may trigger the following events, based on your configuration:"
msgid "Drop shipping allows to deliver the goods directly from the supplier to the customer. It means that the products does not transit through your stock."
msgid "First, configure the **Routes** and **Dropshipping**. Go to :menuselection:`Inventory --> Configuration --> Settings`. Check **Advanced routing of products using rules** in the **Routes** section and **Allow suppliers to deliver directly to your customers** in the **Drop Shipping** section."
msgid "You have to allow the choice of the route on the sale order. Go to the **Sales** application, :menuselection:`Configuration --> Settings` and tick **Choose specific routes on sales order lines (advanced)**."
msgid "Once the order has been confirmed, no move will be created from your stock. The goods will be delivered directly from your vendor to your customer."
msgid "In the purchases application, open the **Purchase** menu and click on **Products**. Open the product on which you want to do your purchases based on sales."
msgid "Next to Routes, tick **Buy** and **Make to order** as a procurement method. When you are generating sales order, Odoo will automatically reorder the same quantity through procurement."
msgid "Click on the **Delivery** button to see the transfer order. The status of the outgoing shipment is **Waiting Another Operation**. It won't be done until the purchase order is confirmed and received."
msgid "The purchase order is automatically created. Go to the **Purchase** application :menuselection:`Purchase --> Request for Quotation`. The source document is the sale order that triggered the procurement."
msgid "If you make some more sales that trigger procurements to the same vendor, it will be added to the existing request for quotation. Once it is confirmed, the next procurements will create a new request for quotation."
msgid "For some items you hold in stock, it might be useful to have rules making sure you never run out of stocks (for example, products with a high demand, or large items requiring a lot of storage space meaning they're harder to stock)."
msgid "Reordering Rules work best for items that have a high demand and high flow. It will relieve you from a lot of work to focus on the rest of your activities knowing that stocks will always be right."
msgid "It can also be used when you have limited storage space and you need to keep large items in stock. In this case, you can keep as little as 1 item in stock, and have a new one ordered as a stock replenishment as soon as the item in stock is sold."
msgid "If you are offering a new product and don't know yet how fast it will go, you should handle stocks yourself first, and setup reordering rules only a few months into the sale to have better forecasts of the demand."
msgid "If you sell items that have a limited lifetime, such as fashion items, technology items, or products working together with a system that is meant to evolve, you have to be very well informed on when to stop automated replenishments, in order to avoid having to sell these items at a price that will not allow you to break even."
msgid "To keep things simple, we stock tables and chairs separately, but sell them all together to our clients as a kit. In order to make sure we can always deliver a complete set of table and chairs, I setup a Reordering Rule for the chairs to make sure I always have at least 10 chairs in stock, but no more than 20. This way, I can sell up to 5 sets of table at once while keeping my stock low enough not to eat up all my storage space."
msgid "The last table I sold was a 4 seatings, and there were 12 chairs left in my stock. Because the stock in chairs is now only 8 chairs, Odoo will automatically order 12 new chairs to fill up my stock to the maximum amount."
msgid "In the Purchases module, open the Purchase menu and click on Products. Open the product to which you would like to add a Reordering Rule (or create a new one)."
msgid "In :menuselection:`General information --> Product type`, make the product stockable (as soon as this is done, the icon \"Reordering rule will appear)"
msgid "By default, Reordering Rules in Odoo are named as \"OP/XXXXX\" but you are free to use any nomenclature. You can modify it via the **Name** field."
msgid "In the **Maximum Quantity** field, insert the maximum of items that has to be stocked. The replenishing order will be based on that quantity to reorder."
msgid "The **Quantity Multiple** is the lowest number of items that can be ordered at once. For instance, some items may be only available for purchase in a set of 2."
msgid "By default, the lead times are in calendar days. You can change that in :menuselection:`Inventory --> Configuration --> Settings --> Minimum Stock Rules`"
msgid "From now on, every time a product with a reordering rule reaches the minimum stock, the system will automatically send a RfQ to your supplier based on your maximum quantity to replenish your stock."
msgid "The replenishments will take place when the scheduler in the Inventory module runs. By default in Odoo, the schedulers will run every night at 12:00PM."
msgid "First, you need to install the **Warning Messages and Alerts** module. Go to **Apps** and look for it (don't forget to remove the **Apps** filter)."
msgid "Create a **Request for Quotation**. Go to :menuselection:`Purchase --> Request for Quotation` and click on **Create**. Choose the vendor on which a warning was set."
msgid "Odoo is an outstanding solution to help small companies growing their business. But it also perfectly meets the needs of multinational companies.The inter-company feature helps you to buy and/or sell products and services between different branches within your conglomerate."
msgid "Purchase orders and sales orders can be related. If a company within your group creates a purchase or a sales order, the corresponding document is automatically created for your company. All you have to do is check that everything is correct and confirm the sale. You can automate the validation on your sales and purchase orders."
