msgid "CODA is a file format for bank statements in Belgium. Most Belgian banks, as well as the Isabel software, allows to download a CODA file with all your bank statements."
msgstr ""
#: ../../accounting/bank/feeds/coda.rst:9
msgid "With Odoo, you can download an CODA file from your bank or accounting software and import it directly in Odoo. This will create all bank statements."
msgstr ""
#: ../../accounting/bank/feeds/coda.rst:14
msgid "Test now the feature `with this sample CODA file <https://drive.google.com/file/d/0B5BDHVRYo-q5UVVMbGRxUmtpVDg/view?usp=sharing>`__"
msgid "If you have installed the Belgian Chart of Account provided with Odoo, the CODA import feature is already installed by default. In such a case, you can move directly to the next section `Import your first coda file <InstallCoda_>`_"
msgstr ""
#: ../../accounting/bank/feeds/coda.rst:27
msgid "If CODA is not activated yet, you need to do it first. In the Accounting application, go to the menu :menuselection:`Configuration --> Settings`. From the accounting settings, check the option **Import of Bank Statements in .CODA Format** and apply."
msgstr ""
#: ../../accounting/bank/feeds/coda.rst:33
msgid "Import your first CODA file"
msgstr ""
#: ../../accounting/bank/feeds/coda.rst:35
msgid "Once you have installed this feature, you can setup your bank account to allow importing bank statement files. To do this, go to the accounting **Dashboard**, and click on the button **More** on the bank account card. Then, click on **Import Statement** to load your first CODA file."
msgstr ""
#: ../../accounting/bank/feeds/coda.rst:43
msgid "Load your CODA file in the following screen and click **Import** to create all your bank statements."
msgstr ""
#: ../../accounting/bank/feeds/coda.rst:49
#: ../../accounting/bank/feeds/ofx.rst:42
#: ../../accounting/bank/feeds/qif.rst:43
msgid "If the file is successfully loaded, you will get redirected to the bank reconciliation screen with all the transactions to reconcile."
msgstr ""
#: ../../accounting/bank/feeds/coda.rst:55
msgid "Importing CODA files"
msgstr ""
#: ../../accounting/bank/feeds/coda.rst:57
msgid "After having imported your first file, the Odoo accounting dashboard will automatically propose you to import more files for your bank. For the next import, you don't need to go to the **More** button anymore, you can directly click on the link **Import Statement**."
msgstr ""
#: ../../accounting/bank/feeds/coda.rst:65
msgid "Every time you get a statement related to a new customer / supplier, Odoo will ask you to select the right contact to reconcile the transaction. Odoo learns from that operation and will automatically complete the next payments you get or make to these contacts. This will speed up a lot the reconciliation process."
msgstr ""
#: ../../accounting/bank/feeds/coda.rst:72
msgid "Odoo is able to automatically detect if some files or transactions have already been imported. So, you should not worry about avoiding to import two times the same file: Odoo will check everything for you before creating new bank statements."
msgid "In the Dashboard, click on the button **New Statement** related to the bank journal. If some reconciliations need to be done, the New Statement link will be found underneath."
msgid "Just fill in the fields according the the information written on your bank statement. The reference can be filled in manually or you can leave it empty. We recommend to fill in the partner to ease the reconciliation process."
msgstr ""
#: ../../accounting/bank/feeds/manual.rst:38
msgid "The difference between the starting balance and the ending balance should be equal to the computed balance."
msgid "Open Financial Exchange (OFX) is a unified specification for the electronic exchange of financial data between financial institutions, businesses and consumers via the Internet."
msgstr ""
#: ../../accounting/bank/feeds/ofx.rst:9
msgid "With Odoo, you can download an OFX file from your bank or accounting software and import it directly in your Odoo instance. This will create all bank statements."
msgstr ""
#: ../../accounting/bank/feeds/ofx.rst:15
msgid "Test now the feature `with this sample OFX file <https://drive.google.com/file/d/0B5BDHVRYo-q5Mmg4T3oxTWszeEk/view>`__"
msgstr ""
#: ../../accounting/bank/feeds/ofx.rst:20
msgid "In order to import OFX statements, you need to activate the feature in Odoo. In the Accounting application, go to the menu :menuselection:`Configuration --> Settings`. From the accounting settings, check the bank statements option **Import in .OFX Format** and apply."
msgstr ""
#: ../../accounting/bank/feeds/ofx.rst:28
msgid "Once you have installed this feature, you can setup your bank account to allow importing bank statement files. To do this, go to the accounting Dashboard, and click on the **More** button of the bank account. Then, click on **Import Statement** to load your first OFX file."
msgstr ""
#: ../../accounting/bank/feeds/ofx.rst:36
msgid "Load your OFX file in the following screen and click **Import** to create all your bank statements."
msgstr ""
#: ../../accounting/bank/feeds/ofx.rst:46
msgid "Importing OFX files"
msgstr ""
#: ../../accounting/bank/feeds/ofx.rst:48
#: ../../accounting/bank/feeds/qif.rst:49
msgid "After having imported your first file, the Odoo accounting dashboard will automatically propose you to import more files for your bank. For the next import, you don't need to go to the **More** menu anymore, you can directly click on the link **Import Statement**."
msgstr ""
#: ../../accounting/bank/feeds/ofx.rst:56
#: ../../accounting/bank/feeds/qif.rst:57
msgid "Every time you get a statement related to a new customer / supplier, Odoo will ask you to select the right contact to reconcile the transaction. Odoo learns from that operation and will automatically complete the next payments you get or do to these contacts. This will speed up a lot the reconciliation process."
msgid "How to synchronize your PayPal account with Odoo?"
msgstr ""
#: ../../accounting/bank/feeds/paypal.rst:5
msgid "With Odoo, you can synchronize your PayPal account. That way, you don't have to record all your PayPal transaction in your favorite accounting software. The synchronization is done every 4 hours, and you can start reconciling PayPal payments in just a click."
msgstr ""
#: ../../accounting/bank/feeds/paypal.rst:14
msgid "Install the account_yodlee module"
msgstr ""
#: ../../accounting/bank/feeds/paypal.rst:16
msgid "Start by installing the **account_yodlee** module, if it is not already installed. To do that, got the the menu :menuselection:`Accounting --> Configuration --> Settings` of the accounting application. In the section **Bank & Cash**, set the option **Bank Interface - Sync your bank feeds automatically**."
msgstr ""
#: ../../accounting/bank/feeds/paypal.rst:25
msgid "Click on the apply button once it's done."
msgstr ""
#: ../../accounting/bank/feeds/paypal.rst:28
msgid "Setup your PayPal account"
msgstr ""
#: ../../accounting/bank/feeds/paypal.rst:30
msgid "A PayPal account in Odoo is managed like a bank account. To setup your PayPal account, use the menu :menuselection:`Configuration --> Bank Accounts`. Create a new bank account and name it **PayPal**. In the bank field, you can set **PayPal**."
msgstr ""
#: ../../accounting/bank/feeds/paypal.rst:38
msgid "Once the PayPal account is created, go back to the **Accounting** dashboard and click on the **Synchronize** button. In the dialog, choose **PayPal** as the online institution and click on the configure button."
msgid "Your Paypal **must be in English** (if it is not the case you must change the langage of your Paypal account) and if you use a Paypal business account you must switch back to the old interface in order for it to work with Online feeds (you can switch from new to old interface in your Paypal account)."
msgstr ""
#: ../../accounting/bank/feeds/paypal.rst:54
msgid "If you don't do this you will get a message either saying to put Paypal in English or that the site is not supported."
msgstr ""
#: ../../accounting/bank/feeds/paypal.rst:57
msgid "If you configured your Paypal account correctly you should get to the next step of the Online feeds configuration. There you will have a screen with a date to fetch transaction from and a list of account to choose. You must choose the **Paypal balance** account."
msgstr ""
#: ../../accounting/bank/feeds/paypal.rst:62
msgid "Once everything is done, you should see your PayPal transactions right in Odoo and you can start reconciling your payments."
msgid "Quicken Interchange Format (QIF) is an open specification for reading and writing financial data to media (i.e. files). Although still widely used, QIF is an older format than Open Financial Exchange (OFX) and you should use the OFX version if you can export to both file formats."
msgstr ""
#: ../../accounting/bank/feeds/qif.rst:10
msgid "With Odoo, you can download a QIF file from your bank or accounting software and import it directly in your Odoo instance. This will create all bank statements."
msgstr ""
#: ../../accounting/bank/feeds/qif.rst:16
msgid "Test now the feature `with this sample QIF file <https://drive.google.com/file/d/0B5BDHVRYo-q5X1ZkUWYzWmtCX0E/view>`__"
msgstr ""
#: ../../accounting/bank/feeds/qif.rst:21
msgid "In order to import QIF statements, you need to activate the feature in Odoo. In the Accounting application, go to the menu :menuselection:`Configuration --> Settings`. From the accounting settings, check the bank statements option **Import in .QIF Format** and apply."
msgstr ""
#: ../../accounting/bank/feeds/qif.rst:29
msgid "Once you have installed this feature, you can setup your bank account to allow importing bank statement files. To do this, go to the accounting Dashboard, and click on the **More** button of the bank account. Then, click on **Import Statement** to load your first QIF file."
msgstr ""
#: ../../accounting/bank/feeds/qif.rst:37
msgid "Load your QIF file in the following screen and click **Import** to create all your bank statements."
msgstr ""
#: ../../accounting/bank/feeds/qif.rst:47
msgid "Importing QIF files"
msgstr ""
#: ../../accounting/bank/feeds/synchronize.rst:3
msgid "How to synchronize Odoo with your bank?"
msgstr ""
#: ../../accounting/bank/feeds/synchronize.rst:5
msgid "Odoo is able to synchronize directly with your bank in order to get all bank statements imported automatically in Odoo every 4 hours. Before moving forward in this tutorial, you should check if your bank is supported. You can find it out from the `Odoo Accounting Features <https://www.odoo.com/page/accounting-features>`__"
msgstr ""
#: ../../accounting/bank/feeds/synchronize.rst:13
msgid "Search for your bank name in the above page. If your bank appears in the proposition, it means it is supported by Odoo. The countries which are fully supported (meaning more than 95% of the banks) include: United States, Canada, New Zealand, Austria. More than 30 countries are partially supported, including: Colombia, India, France, Spain, etc."
msgstr ""
#: ../../accounting/bank/feeds/synchronize.rst:19
msgid "In order to connect with the banks, Odoo uses two web-services:"
msgstr ""
#: ../../accounting/bank/feeds/synchronize.rst:21
msgid "Plaid: for the main banks in the U.S."
msgstr ""
#: ../../accounting/bank/feeds/synchronize.rst:23
msgid "Yodlee: for all other banks"
msgstr ""
#: ../../accounting/bank/feeds/synchronize.rst:29
msgid "Odoo Online Users"
msgstr ""
#: ../../accounting/bank/feeds/synchronize.rst:31
msgid "If you we support banks of your country, the bank integration feature should already been installed. If it's not installed, you can manually install the module **account_yodlee**."
msgid "If you plan to use a bank interface with your Odoo Enterprise subscription, you don't have to do anything special, just make sure that your database is registered with your Odoo Enterprise contract."
msgid "Once the Plaid or Yodlee interface is installed, you can connect Odoo to your bank. To do that, click on **More** on the bank of your choice from the accounting dashboard. In the menu, click on Settings to configure this bank account."
msgid "Once it's done, go back to your accounting dashboard. You should see a **Online Synchronization** button on your bank card. Click on this button and fill in your bank credentials."
msgid "When your company's collections group receives checks from customers they will often place this money into their bank account in batches. As this money has been received in a physical form, someone in your company must manually bring the checks to the bank."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:10
msgid "The bank will ask for a deposit ticket (also referred to as deposit slip) to be filled-in with the details of the checks or cash to be included in the transactions."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:14
msgid "The bank statement will reflect the total amount that was deposited and the reference to the deposit ticket, not the individual checks."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:17
msgid "Odoo assists you to prepare and print your deposit tickets, and later on reconcile them with your bank statement easily."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:24
msgid "Install the batch deposit feature"
msgstr ""
#: ../../accounting/bank/misc/batch.rst:26
msgid "In order to use the batch deposit feature, you need the module **Batch Deposit** to be installed."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:31
msgid "Usually, this module is automatically installed if checks are widely used in your country."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:34
msgid "To verify that the **Batch Deposit** feature is installed, go to the :menuselection:`Configuration --> Settings` menu of the accounting application. Check the feature: **Allow batch deposit**."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:42
msgid "Activate the feature on your bank accounts"
msgstr ""
#: ../../accounting/bank/misc/batch.rst:44
msgid "Once you have installed this feature, Odoo automatically activate bank deposits on your main bank accounts."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:47
msgid "To control which bank account can do batch deposit and which can not, go to the journal that you defined to pay your checks, usually called 'Checks' or 'Bank' (see :doc:`../../receivables/customer_payments/check`, in the Accounting apps, :menuselection:`Configuration --> Accounting --> Journals`."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:52
msgid "In **Advanced Settings** tab, in section **Miscellaneous**, set Debit Method to **Batch Deposit**."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:58
msgid "If you check **Batch Deposit** in your debit method field, it means that payments created using this Journal (called Payment method when you want to make or receive a payment) will be applicable for the creation of Batch Deposits afterwards."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:64
msgid "From checks received to the bank"
msgstr ""
#: ../../accounting/bank/misc/batch.rst:67
msgid "Receive customer checks"
msgstr ""
#: ../../accounting/bank/misc/batch.rst:69
msgid "Once your record checks received, record them on the bank account on which you plan to deposit them. Once you select the bank account (or check journal is you configured Odoo that way), Odoo proposes you to use a batch deposit. Select this option if you plan to deposit the check to your bank."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:78
msgid "In the memo field, you can set the reference of the check."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:82
msgid "payments can be registered from the menu :menuselection:`Sales --> Payments`, or directly on the related invoice, using the **Register Payment** button."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:86
msgid "Prepare a batch deposit"
msgstr ""
#: ../../accounting/bank/misc/batch.rst:88
msgid "From the Accounting application, go to the menu :menuselection:`Sales --> Batch Deposit`, and create a new **Batch Deposit**."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:94
msgid "Select the bank, then select the payments (checks) you want to add in this deposit. By default, Odoo proposes you all the checks that have not been deposit yet. That way, you can verify that you do not forget or lost a check."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:102
msgid "You can then print the batch deposit, which will be very useful to prepare the deposit slip that the bank usually requires to complete."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:106
msgid "Reconciling the Deposit with the Bank Statement"
msgstr ""
#: ../../accounting/bank/misc/batch.rst:108
msgid "When you process the bank statement reconciliation you will see the deposit ticket number referenced in the statement. When the reconciliation process is run, the user will be able to select the batch deposit that matches with the bank statement line."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:116
msgid "If you select a batch deposit, Odoo will automatically fills all the checks contained in this deposit for the matching. (2 checks were in this batch deposit the example below)"
msgid "I don't see the batch deposit link on bank statements?"
msgstr ""
#: ../../accounting/bank/misc/batch.rst:129
msgid "If you don't have a batch deposit link in your bank statement, there could be two reasons:"
msgstr ""
#: ../../accounting/bank/misc/batch.rst:132
msgid "After having installed the batch deposit features, you need to reload the page so that the browser is aware of this new feature. Just click the reload button of your browser."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:136
msgid "You do not have a batch deposit created for this bank account."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:139
msgid "What happens if a check was refused?"
msgstr ""
#: ../../accounting/bank/misc/batch.rst:141
msgid "If you have a smaller amount in your bank statement than the actual amount in your batch deposit, it probably means that one of your check has been refused."
msgstr ""
#: ../../accounting/bank/misc/batch.rst:145
msgid "In this case, click on the line related to this check to remove it from the bank statement matching."
msgid "A company might have several bank accounts or cash registers. Within odoo it is possible to handle internal transfers of money with only a couple of clicks."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:9
msgid "We will take the following example to illustrate. My company has two bank accounts and I want to transfer 50.000 euros from one of our bank accounts to the another one."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:17
msgid "Check your Chart of Accounts and default transfer account"
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:19
msgid "To handle internal transfers you need a transfer account in your charts of account. Odoo will generate an account automatically based on the country of your chart of account. To parameter your chart of account and check the default transfer account go into your the accounting module, select :menuselection:`Configuration --> Settings`."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:25
msgid "Your chart of accounts will be pre-installed depending on the country specified during your registration, it cannot be changed."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:31
msgid "The default transfer account will automatically be generated as well depending on your country's legislation. If necessary it can be modified from the same page."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:39
msgid "Create a second bank account / Journal"
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:41
msgid "Before we can register an internal transfer we need to add a new bank to our accounting dashboard. To do so enter the accounting module, click on :menuselection:`Configuration --> Bank Accounts`. Create a new bank account. You should fill in the **Account Number**. You can also create and edit your bank to specify your bank's details."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:50
msgid "By saving the changes you now have 2 bank accounts."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:56
msgid "Register an internal transfer from one bank to another."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:58
msgid "We will now transfer 50.000 euros from our **Bank** to our **Bank BE57 0633 9533 1498** account."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:62
msgid "Log an internal transfer"
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:64
msgid "The first step is to register the internal paiement. To do so, go into your accounting dashboard. click on the **more** button of one of your banks and select :menuselection:`New --> Internal transfer`."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:71
msgid "Create a new payment. The payment type will automatically be set to internal transfer. Select the **Bank** you want to transfer to, specify the **Amount** and add a **Memo** if you wish."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:76
msgid "The memo is important if you wish to automatically reconcile (`see <Reconcile_>`_)."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:81
msgid "Save and confirm the changes to register the payment."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:83
msgid "In terms of accounting the money is now booked in the transfer account. We'll need to import bank statements to book the money in the final accounts."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:90
msgid "Import bank statements and reconcile"
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:92
msgid "Note that the bank balance computed by Odoo is different that the last statement of your bank."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:98
msgid "That is because we did not import the bank statement confirming the departure and arrival of the money. It's thus necessary to import your bank statement and reconcile the payment with the correct bank statement line. Once you receive your bank statements click the **new statement** button of the corresponding bank to import them."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:107
msgid "Fill in your **Transactions line**. Once done, Odoo will display a **Computed Balance**. that computed balance is the theorical end balance of your bank account. If it's corresponding to the bank statement, it means that no errors were made. Fill in the **Ending balance** and click on the **Reconcile** button."
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:115
msgid "The following window will open:"
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:120
msgid "You need to choose counterparts for the paiement. Select the correct bank statement line corresponding to the paiement and click on the **reconcile** button. Close the statement to finish the transaction"
msgstr ""
#: ../../accounting/bank/misc/interbank.rst:127
msgid "The same steps will need to be repeated once you receive your second bank statement. Note that if you specify the correct amount, and the same memo in both bank statement and payment transaction then the reconciliation will happen automatically."
msgid "We will take the following example to illustrate the concept : Every month my company receives a bank fee cost, which depends of our bank account current balance. This fee is thus variable."
msgid "First, we need to configure two model reconciliation entries. To do so, go to the accounting application dashboard. On your bank journal, click on :menuselection:`More --> Reconciliation Models`."
msgid "We create a button Label called Bank fees, select the correct account to book those fees. Moreover we also need to specify that the amount type is \"Percentage of balance\" with an Amount of 100%. This parameter will tell Odoo to take the entire fee into account."
msgid "When doing the reconciliation, you can select an open balance and click the **Reconciliation Model** button (in this case, **Bank Fees**) to get all the relevant data instantly."
msgid "Linking your bank statements with your accounting can be a lot of work. You need to find invoices back, relate payments and that amount of administration can cast a lot of time. Luckily, with Odoo you can very easily link your invoices or any other payment with your bank statements."
msgid "We start at our issued Invoice of 2100 euros for Smith & Co. Because the sold product is a service we demand an immediate payment. Our accountant only handles the bank statements at the end of week, so we have to mark the invoice as paid so we can remember we can start the service with our customer."
msgid "By clicking on **register payment,** we are telling Odoo that our customer paid the Invoice. We thus have to specify the amount and the payment method"
msgid "In Odoo, you can manage multiple bank accounts. In this page, you will be guided in the creation, modification or deletion of a bank or a credit card account."
msgid "Go to :menuselection:`Accounting --> Configuration --> Bank Accounts`. Click on **create** and fill in the form. You can decide to show the bank account number in you intend to send documents like sales orders or invoices. Select the payments methods you support with this bank account."
msgid "If you are working in a multi-company environnement, you'll have to switch the company on your user preferences in order to add, edit or delete bank accounts from another company."
msgid "From the list of bank accounts, select items to delete and delete them from the action menu or go to the form and delete a single item from the action menu"
msgid "In Odoo, every transaction is recorded in the default currency of the company. Reports are all based on the currency of the company. But for transactions occurring in another currency, Odoo stores both the value in the currency of the company and the value in the currency of the transaction."
msgid "In order to allow your company to work with multiple currencies, you should activate the multi-currency mode. In the accounting application, go into :menuselection:`Configuration --> Settings --> Accounting & Finance Features` make sure the **Allow Multi-currencies** box is ticked. Provide a **Currency Exchange Gain / Loss** account, then click on **Apply**."
msgid "Once the Odoo is configured to support multiple currencies, you should activate the currencies you plan to work with. To do that, go the menu :menuselection:`Configuration --> Currencies`. All the currencies are created by default, but you should activate the ones you plan to support. (to activate a currency, check his active field)"
msgid "After having activated the currencies, you can configure the parameters to automate the currency rate update. These options are also in the settings of the Accounting application, in the bottom of the page:"
msgid "That's all you have to do. Odoo will automatically post the foreign exchange gain or loss at the reconciliation of the payment with the invoice, depending if the currency rate increased or decreased between the invoice and the payment date."
msgid "Customers and vendor statements are managed in the currency of the invoice. So, the amount due by your customer (to your vendor) is always expressed in the currency of the invoice."
msgid "If you have several invoices with different currencies for the same customer, Odoo will split the customer statement by currency, as shown in the report below."
msgid "In the above report, the account receivable associated to Camptocamp is not managed in a secondary currency, which means that it keeps every transaction in his own currency. If you prefer, you can set the account receivable of this customer with a secondary currency and all his debts will automatically be converted in this currency."
msgid "In such a case, the customer statement always has only one currency. In general, this is not what the customer expect as he prefers to see the amounts in the currency of the invoices he received;"
msgid "The cash register is a journal to register receivings and payments transactions. It calculates the total money in and out, computing the total balance."
msgid "Put money in is used to placed your cash manually before starting your transactions. From the Register Transactions window, go to :menuselection:`More --> Put money in`"
msgid "Take money out is used to collect/get yor your cash manually after ending all your transactions. From the Register Transaction windows, go to :menuselection:`More --> Take money out`"
msgid "The \"Assets\" module allows you to keep track of your fixed assets like machinery, land and building. The module allows you to generate monthly depreciation entries automatically, get depreciation board, sell or dispose assets and perform reports on your company assets."
msgstr ""
#: ../../accounting/others/adviser/assets.rst:10
msgid "As an example, you may buy a car for $36,000 (gross value) and you plan to amortize it over 36 months (3 years). Every months (periodicity), Odoo will create a depreciation entry automatically reducing your assets value by $1,000 and passing $1,000 as an expense. After 3 years, this assets accounts for $0 (salvage value) in your balance sheet."
msgstr ""
#: ../../accounting/others/adviser/assets.rst:16
msgid "The different types of assets are grouped into \"Assets Types\" that describe how to deprecate an asset. Here are two examples of assets types:"
msgstr ""
#: ../../accounting/others/adviser/assets.rst:20
msgid "Building: 10 years, yearly linear depreciation"
msgstr ""
#: ../../accounting/others/adviser/assets.rst:21
msgid "Car: 5 years, monthly linear depreciation"
msgstr ""
#: ../../accounting/others/adviser/assets.rst:27
msgid "Install the Asset module"
msgstr ""
#: ../../accounting/others/adviser/assets.rst:29
msgid "Start by *installing the Asset module.*"
msgstr ""
#: ../../accounting/others/adviser/assets.rst:31
msgid "Once the module is installed, you should see two new menus in the accounting application:"
msgid "Before registering your first asset, you must :ref:`define your Asset Types <accounting/adviser/assets_management/defining>`."
msgstr ""
#: ../../accounting/others/adviser/assets.rst:43
msgid "Defining Asset Types"
msgstr ""
#: ../../accounting/others/adviser/assets.rst:45
msgid "Asset type are used to configure all information about an assets: asset and deprecation accounts, amortization method, etc. That way, advisers can configure asset types and users can further record assets without having to provide any complex accounting information. They just need to provide an asset type on the supplier bill."
msgstr ""
#: ../../accounting/others/adviser/assets.rst:51
msgid "You should create asset types for every group of assets you frequently buy like \"Cars: 5 years\", \"Computer Hardware: 3 years\". For all other assets, you can create generic asset types. Name them according to the duration of the asset like \"36 Months\", \"10 Years\", ..."
msgstr ""
#: ../../accounting/others/adviser/assets.rst:56
msgid "To define asset types, go to :menuselection:`Configuration --> Asset Types`"
msgid "Once your asset is created, don't forget to Confirm it. You can also click on the Compute Depreciation button to check the depreciation board before confirming the asset."
msgid "if you create asset manually, you still need to create the supplier bill for this asset. The asset document will only produce the depreciation journal entries, not those related to the supplier bill."
msgid "Assets can be automatically created from supplier bills. All you need to do is to set an asset category on your bill line. When the user will validate the bill, an asset will be automatically created, using the information of the supplier bill."
msgid "Depending on the information on the asset category, the asset will be created in draft or directly validated\\ *.* It's easier to confirm assets directly so that you won't forget to confirm it afterwards. (check the field *Skip Draft State* on *Asset Category)* Generate assets in draft only when you want your adviser to control all the assets before posting them to your accounts."
msgid "Odoo will create depreciation journal entries automatically at the right date for every confirmed asset. (not the draft ones). You can control in the depreciation board: a green bullet point means that the journal entry has been created for this line."
msgid "But you can also post journal entries before the expected date by clicking on the green bullet and forcing the creation of related depreciation entry."
msgid "In the Depreciation board, click on the red bullet to post the journal entry. Click on the :guilabel:`Items` button on the top to see the journal entries which are already posted."
msgid "If you sell or dispose an asset, you need to deprecate completly this asset. Click on the button :guilabel:`Sell or Dispose`. This action will post the full costs of this assets but it will not record the sales transaction that should be registered through a customer invoice."
msgid "Managing budgets is an essential part of running a business. It allows you to measure your actual financial performance against the planned one. Odoo manages its budgets using both General and Analytic Accounts."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:12
msgid "We will use the following example to illustrate. We just started a project with Smith&Co and we would like to budget the incomes and expenses of that project. We plan to have a revenue of 1000 and we don't want to spend more than 700."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:20
msgid "First we need to install the relevant apps to use budgeting. The main module is the accounting app. Go in the app module and install the **Accounting and Finance** app."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:27
msgid "Further configuration is as well necessary. Go to :menuselection:`Accounting module --> Configuration --> Settings` and enable the **Budget management** feature"
msgstr ""
#: ../../accounting/others/adviser/budget.rst:34
msgid "If we want to be precise and point specific invoices and vendors bills to our budget, you should enable the Analytic accounting as well. If we don't we will only be able to budget the total amount of general accounts."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:40
msgid "Budgetary Positions"
msgstr ""
#: ../../accounting/others/adviser/budget.rst:42
msgid "Budgetary positions are the general accounts for which you want to keep budgets (typically expense or income accounts). They need to be defined so Odoo can know it which accounts he needs to go get the budget information. Some might be already installed with your chart of accounts."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:48
msgid "To define the positions enter the :menuselection:`Accounting module --> Configuration --> Budgetary Positions`."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:51
msgid "For our example we need to define what accounts relates to our project's expenses. Create a position and add items to select the accounts."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:57
msgid "In this case we select the three relevant accounts used wherein we will book our expenses."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:63
msgid "Click on *Select*."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:68
msgid "Save the changes to confirm your Budgetary position."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:70
msgid "Repeat this steps to create a revenue budgetary position. Only in this case select the relevant income accounts."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:74
msgid "Analytical account"
msgstr ""
#: ../../accounting/others/adviser/budget.rst:76
msgid "If you wish to point specific invoices or vendor bills to your budget you need to use analytical accounting. Odoo needs to know which costs or expenses are relevant to a specified budget. To do so we need to link our invoices and expenses to a defined analytical account. Create an analytical account by entering the Accounting module and clicking :menuselection:`Advisers --> Analytic Accounts --> Open Charts`. Create a new Account called Smith&Co project and select the related partner."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:88
msgid "Set a budget"
msgstr ""
#: ../../accounting/others/adviser/budget.rst:90
msgid "Let's now set our targets for our budget. We specified that we expect to gain 1000 with this project and we would like not to spend more than 700."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:94
msgid "To set those targets, enter the accounting app, select :menuselection:`Advisers --> Budgets` and create a new Budget."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:97
msgid "We have to give a name to the budget. In this case we'll call it \"Smith Project\". Select the period wherein the budget will be applicable. Next add an item to specify your targets in the Budget Line."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:104
msgid "Select the Budgetary Position related to the Budget Line. In other words, select the position that points to the accounts you want to budget. In this case we will start with our 700 maximum charge target. Select the \"Cost\" Budgetary Position and specify the Planned Amount. As we are recording a cost, we need to specify a **negative amount**. Finally, select the corresponding analytic account."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:114
msgid "Click on **Save & new** to input the revenue budget. The Budgetary Position is Revenue and the Planned Amount is 1000. Save and close"
msgstr ""
#: ../../accounting/others/adviser/budget.rst:117
msgid "You'll need to **Confirm** and **Approve** the budget."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:120
msgid "Check your budget"
msgstr ""
#: ../../accounting/others/adviser/budget.rst:122
msgid "You can check your budget at any time. To see the evolution, let's book some Invoices and Vendors Bills."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:127
msgid "if you use analytical accounts remember that you need to specify the account in the invoice and / or purchase line."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:131
msgid "for more information about booking invoices and purchase orders see:"
msgid "Go back in the budget list and find the Smith Project."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:138
msgid "Via the analytical account, Odoo can account the invoice lines and purchase lines booked in the accounts and will display them in the **Practical Amount** column."
msgstr ""
#: ../../accounting/others/adviser/budget.rst:147
msgid "The theoretical amount represents the amount of money you theoretically could have spend / should have received in function of the date. When your budget is 1200 for 12 months (january to december), and today is 31 of january, the theoretical amount will be 1000, since this is the actual amount that could have been realised."
msgid "Before going ahead with closing a fiscal year, there are a few steps one should typically take to ensure that your accounting is correct, up to date, and accurate:"
msgid "Make sure you have fully reconciled your **bank account(s)** up to year end and confirm that your ending book balances agree with your bank statement balances."
msgid "Agree your bank balances in Odoo against your actual bank balances on your statements. Utilize the **Bank Reconciliation** report to assist with this."
msgid "Audit your accounts, being sure to fully understand the transactions affecting them and the nature of the transactions, making sure to include loans and fixed assets."
msgid "Run the optional **Payments Matching** feature, under the **More** dropdown on the dashboard, validating any open **Vendor Bills** and **Customer Invoices** with their payments. This step is optional, however it may assist the year-end process if all outstanding payments and invoices are reconciled, and could lead finding errors or mistakes in the system."
msgid "Year-end manual adjustments, using the **Adviser Journal Entries** menu (For example, the **Current Year Earnings** and **Retained Earnings** reports)."
msgid "If your accountant/bookkeeper is going through end of the year auditing, they may want to have paper copies of all balance sheet items (such as loans, bank accounts, prepayments, sales tax statements, etc...) to agree these against your Odoo balances."
msgid "During this process, it is good practice to set the **Lock date for Non-Advisers** to the last day of the preceding financial year, which is set under the accounting configuration. This way, the accountant can be confident that nobody is changing the previous year transactions while auditing the books."
msgid "In Odoo there is no need to do a specific year end closing entry in order to close out income statement accounts. The reports are created in real-time, meaning that the **Income statement** corresponds directly with the year-end date you specify in Odoo. Therefore, any time you generate the **Income Statement**, the beginning date will correspond with the beginning of the **Fiscal Year** and the account balances will all be 0."
msgid "Once the accountant/bookkeeper has created the journal entry to allocate the **Current Year Earnings**, you should set the **Lock Date** to the last day of the fiscal year. Making sure that before doing so, you confirm whether or not the current year earnings in the **Balance Sheet** is correctly reporting a 0 balance."
msgid "We'll take the following example. We sold a consulting package for a customer. The package is all inclusive meaning no extra cost can be added. We would however like to follow which cost were attached to this transaction as we need to pay for purchases, expenses, and subcontracting costs related to the project."
msgid "Please note that the applications provided by these apps only allows us to **track** the costs. We won't be able to automatically re invoice those costs to our customers. To track and **re invoice costs** you should install the Sales management app as well."
msgid "Next step is to activate the analytical accounting. In the accounting app, select :menuselection:`Configuration --> Settings` and thick the Analytic accounting box."
msgid "First of all you should create an Analytical account on which you can point all your expenses. Enter the accounting app, select :menuselection:`Configuration --> Analytic Accounts`. Create a new one. In this case we will call it \"consulting pack\" for our customer Smith&Co."
msgid "We first need to create an expense product. Enter the **Expense** module, Click on :menuselection:`Configuration --> Expense Products`. Create a new product called Train ticket and set the cost price to 15.50 euros. Make sure the **Can be expensed** box is ticked."
msgid "Enter the Expense module, click on :menuselection:`My expenses --> Create`. Select the Train ticket product and link it to the analytical account discussed above."
msgid "We also need to buy a software for our customers. In the purchase app create a purchase order for the software product. (please refer to the following document: :doc:`../../../purchase/overview/process/from_po_to_invoice`). Within the line we can link the product's cost with the analytical account. Specify the order line and select the correct analytical account. Confirm the sale."
msgid "Accept the delivery and enter the invoice. Once the invoice is entered the cost price (**Vendor Price** field) will be booked in the analytical account."
msgid "The purchase module can be used in the same way as seen previously to handle subcontracting. if we purchase a service from another company we can re invoice this cost by linking the purchase order line to the correct analytical account. We simply need to create the correct vendors product."
msgid "If you would like to have the revenue as well you should invoice the Consulting Pack in the Invoice menu and link the invoice line to this same analytical account."
msgid "Human resource of course has a cost. It is interesting to see how much a particular contract costs the company in term of human power in relation to the invoiced amounts."
msgid "We will take the following example: Our two employees **Harry Potter** and **Cedric Digory** both work on a **Consultancy pack** for our customer **Smith&Co**. Harry is paid 18€ p.h. and Cedric's salary is 12€ p.h. We would like to track their timesheet costs within the accounting app, and compare them with the revenue of the consultancy service."
msgid "First, install the three applications necessary to use this functionality, namely **Accounting**, **Sales** and **Timesheet**. Enter the apps module name and install them."
msgid "Next you will need to enable analytical accounting. To do so enter the **Accounting app**. Select :menuselection:`Configuration --> Settings` and tick the **Analytic accounting** option (see picture below)"
msgid "In order to check the revenue of an employee you need to have one. To create an employee enter the **Employee** app. Select **Employees** and create a new employee, fill in the name and the basic information."
msgid "On the employee sheet enter the **HR settings** tab. Here you are able to specify the **Timesheet Cost** of your employee. In this case Harry has a cost of 18 euros / hours. We will thus fill in 18 in this field."
msgid "We created two employees called Harry Potter and Cedric Diggory in the **Employee** app. Both of them will work on a consultancy contract for our customer Smith&Co where they will point their hours on a timesheet."
msgid "We thus need to create a **sales order** with a **service** product invoiced **based on time and material** and tracked by timesheets with **hours** as unit of measures."
msgid "For more information on how to create a sales order based on time and material please see: *How to invoice based on time and material* (Work in Progress)."
msgid "We save a Sales Order with the service product **External Consulting**. An analytical account will automatically be generated once the **Sales Order** is confirmed. Our employees will have to point to that account (in this case **SO002-Smith&Co**) in order to be able to invoice their hours (see picture below)."
msgid "As an employee linked to a user, Harry can enter the **Timesheet** app and specify his timesheets for the contract. Logged on Harry's account we enter the **Timesheet** app and enter a detailed line pointing to the **Analytical Account** discussed above."
msgid "In the meantime, Cedric discussed businesses needs with the customer for 1 hour and specified it as well in his personal timesheet, pointing as well on the **Analytic Account**."
msgid "Thanks to analytic accounts we are able to have an overview of HR cost and revenues. All the revenues and cost of this transactions have been registered in the **SO002-Smith&Co** account."
msgid "If we pointed all our costs and revenues of the project on the correct analytical account we can easily retrieve the cost and revenues related to this analytical account. Enter the *Accounting* app, select :menuselection:`Adviser --> Analytic Accounts --> Open Charts`."
msgid "Note : you can specify a period for **Analysis**. If you want to open the current situation you should keep the fields empty. We can already note the credit and debit balance of the account."
msgid "Enter the **Accounting** app, and click on :menuselection:`Adviser --> Analytic Entries`. In this menu we have several options to analyse the human resource cost."
msgid "We filter on the **Analytic account** so we can see the cost and revenues of the project. Add a custom **Filter** where the **Analytic Account** contains the **Sales Order** number."
msgid "We can group the different analytical accounts together and check their respective revenues. Simply group by **Analytic account** and select the **Graph view** to have a clear overview."
msgid "The analytic accounting can be used for several purposes:"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:7
msgid "analyse costs of a company"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:9
msgid "reinvoice time to a customer"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:11
msgid "analyse performance of a service or a project"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:13
msgid "To manage analytic accounting, you have to activate it in :menuselection:`Configuration --> Settings`:"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:19
msgid "To illustrate analytic accounts clearly, you will follow three use cases, each in one of three different types of company:"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:22
msgid "Industrial company: Costs Analyse"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:24
msgid "Law Firm: reinvoice spent hours"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:26
msgid "IT/Services Company: performance analysis"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:29
msgid "Case 1: Industrial company: Costs Analyse"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:31
msgid "In industry, you will often find analytic charts of accounts structured into departments and products the company itself is built on."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:34
msgid "The objective is to examine the costs, sales and margins by department/resources and by product. The first level of the structure comprises the different departments, and the lower levels represent the product ranges the company makes and sells."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:39
msgid "**Analytic Chart of Accounts for an Industrial Manufacturing Company**:"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:41
msgid "Marketing Department"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:43
msgid "Commercial Department"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:45
msgid "Administration Department"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:47
#: ../../accounting/others/analytic/usage.rst:66
#: ../../accounting/others/analytic/usage.rst:70
#: ../../accounting/others/analytic/usage.rst:72
#: ../../accounting/others/analytic/usage.rst:80
msgid "Production Range 1"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:49
#: ../../accounting/others/analytic/usage.rst:68
#: ../../accounting/others/analytic/usage.rst:82
msgid "Production Range 2"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:51
msgid "In daily use, it is useful to mark the analytic account on each purchase invoice. When the invoice is approved, it will automatically generate the entries for both the general and the corresponding analytic accounts. For each entry on the general accounts, there is at least one analytic entry that allocates costs to the department which incurred them."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:58
msgid "Here is a possible breakdown of some general accounting entries for the example above, allocated to various analytic accounts:"
msgid "The analytic representation by department enables you to investigate the costs allocated to each department in the company. The analytic chart of accounts shows the distribution of the company's costs using the example above:"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:94
msgid "In this example of a hierarchical structure in Odoo, you can analyse not only the costs of each product range, but also the costs of the whole production. A report that relates both general accounts and analytic accounts enables you to get a breakdown of costs within a given department."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:103
msgid "The examples above are based on a breakdown of the costs of the company. Analytic allocations can be just as effective for sales. That gives you the profitability (sales - costs) of different departments."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:107
msgid "This analytic representation by department is generally used by trading companies and industries."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:110
msgid "A variantion of this, is not to break it down by sales and marketing departments, but to assign each cost to its corresponding product range. This will give you an analysis of the profitability of each product range."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:115
msgid "Choosing one over the other depends on how you look at your marketing effort. Is it a global cost allocated in some general way, or is each product range responsible for its own marketing costs?"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:120
msgid "Case 2: Law Firm: costs of human resources?"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:122
msgid "Law firms generally adopt management by case, where each case represents a current client file. All of the expenses and products are then attached to a given file/analytic account."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:126
msgid "A principal preoccupation of law firms is the invoicing of hours worked, and the profitability by case and by employee."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:129
msgid "Mechanisms used for encoding the hours worked will be covered in detail in timesheet documentation. Like most system processes, hours worked are integrated into the analytic accounting. In the employee form, specify the cost of the employee. The hourly charge is a function of the employee's cost."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:135
msgid "So a law firm will opt for an analytic representation which reflects the management of the time that employees work on the different customer cases."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:139
msgid "Billing for the different cases is a bit unusual. The cases do not match any entry in the general account nor do they come from purchase or sales invoices. They are represented by the various analytic operations and do not have exact counterparts in the general accounts. They are calculated on the basis of the hourly cost per employee."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:145
msgid "At the end of the month when you pay salaries and benefits, you integrate them into the general accounts but not in the analytic accounts, because they have already been accounted for in billing each account. A report that relates data from the analytic and general accounts then lets you compare the totals, so you can readjust your estimates of hourly cost per employee depending on the time actually worked."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:153
msgid "The following table shows an example of different analytic entries that you can find for your analytic account:"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:157
msgid "**Amount**"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:157
msgid "**General Account**"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:159
msgid "Study the file (1 h)"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:159
#: ../../accounting/others/analytic/usage.rst:161
#: ../../accounting/others/analytic/usage.rst:165
#: ../../accounting/others/analytic/usage.rst:169
msgid "Case 1.1"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:159
msgid "-15"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:161
msgid "Search for information (3 h)"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:161
msgid "-45"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:163
msgid "Consultation (4 h)"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:163
msgid "Case 2.1"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:163
msgid "-60"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:165
msgid "Service charges"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:165
#: ../../accounting/others/analytic/usage.rst:165
msgid "280"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:165
msgid "705 – Billing services"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:167
msgid "Stationery purchase"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:167
msgid "-42"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:167
msgid "601 – Furniture purchase"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:167
msgid "42"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:169
msgid "Fuel Cost -Client trip"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:169
msgid "-35"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:169
msgid "613 – Transports"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:169
msgid "35"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:171
msgid "Staff salaries"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:171
msgid "6201 – Salaries"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:171
msgid "3 000"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:174
msgid "Such a structure allows you to make a detailed study of the profitability of various transactions."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:177
msgid "For more details about profitablity, please read the following document: :doc:`timesheets`"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:180
msgid "But analytical accounting is not limited to a simple analysis of the profitability of different customer. The same data can be used for automatic recharging of the services to the customer at the end of the month. To invoice customers, just link the analytic account to a sale order and sell products that manage timesheet or expenses ."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:187
msgid "Case 3: IT Services Company: perfomance analysis"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:189
msgid "Most IT service companies face the following problems:"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:191
msgid "project planning,"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:193
msgid "invoicing, profitability and financial follow-up of projects,"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:195
msgid "managing support contracts."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:197
msgid "To deal with these problems, you would use an analytic chart of accounts structured by project and by sale order."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:200
msgid "The management of services, expenditures and sales is similar to that presented above for lawyers. Invoicing and the study of profitability are also similar."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:204
msgid "But now look at support contracts. These contracts are usually limited to a prepaid number of hours. Each service posted in the analytic accounts shows the remaining hours of support. To manage support contracts, you would create a product configured to invoice on order and link the sale order to an analytic account"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:210
msgid "In Odoo, each analytic line lists the number of units sold or used, as well as what you would usually find there – the amount in currency units (USD or GBP, or whatever other choice you make). So you can sum the quantities sold and used on each sale order to determine whether any hours of the support contract remain."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:217
msgid "Conclusion"
msgstr ""
#: ../../accounting/others/analytic/usage.rst:219
msgid "Analytic accounting helps you to analyse costs and revenues whatever the use case. You can sell or purchase services, track time or analyse the production performance."
msgstr ""
#: ../../accounting/others/analytic/usage.rst:223
msgid "Analytic accounting is flexible and easy to use through all Odoo applications (sales, purchase, timesheet, production, invoice, …)."
msgid "In Odoo, Account Types are used for information purpose, to generate country-specific legal reports, set the rules to close a fiscal year and generate opening entries."
msgid "Account types are automatically created when installing a chart of account. By default, Odoo provides a lot of chart of accounts, just install the one related to your country."
msgid "To create a new accounts, go to the Accounting application. Open the menu :menuselection:`Adviser --> Chart of Accounts`, the click on the **Create** button."
msgid "As stated in the `*inventory valuation page* <https://www.odoo.com/documentation/functional/valuation.html>`__, one of the possible costing method you can use in perpetual stock valuation, is the average cost."
msgid "This document answers to one recurrent question for companies using that method to make their stock valuation: how does a shipping returned to its supplier impact the average cost and the accounting entries? This document is **only** for the specific use case of a perpetual valuation (as opposed to the periodic one) and in average price costing method (as opposed to standard of FIFO)."
msgid "The average cost method calculates the cost of ending inventory and cost of goods sold on the basis of weighted average cost per unit of inventory."
msgid "The purchase price is estimated at the reception of the products (you might not have received the vendor bill yet) and reevaluated at the reception of the vendor bill. The purchase price includes the cost you pay for the products, but it may also includes additional costs, like landed costs."
msgid "At the beginning, the Avg Cost is set to 0 set as there is no product in the inventory. When the first reception is made, the average cost becomes logically the purchase price."
msgid "At the second reception, the average cost is updated because the total inventory value is now ``$80 + 4*$16 = $144``. As we have 12 units on hand, the average price per unit is ``$144 / 12 = $12``."
msgid "By definition, the delivery of 10 products does not change the average cost. Indeed, the inventory value is now $24 as we have only 2 units remaining of each ``$24 / 2 = $12``."
msgid "In case of a product returned to its supplier after reception, the inventory value is reduced using the average cost formulae (not at the initial price of these products!)."
msgid "Remember the definition of **Average Cost**, saying that we do not update the average cost of a product leaving the inventory. If you break this rule, you may lead to inconsistencies in your inventory."
msgid "As an example, here is the scenario when you deliver one piece to the customer and return the other one to your supplier (at the cost you purchased it). Here is the operation:"
msgid "For people in using the **anglo saxon accounting** principles, there is another concept to take into account: the stock input account of the product, which is intended to hold at any time the value of vendor bills to receive. So the stock input account will increase on reception of incoming shipments and will decrease when receiving the related vendor bills."
msgid "Back to our example, we see that when the return is valued at the average price, the amount booked in the stock input account is the original purchase price:"
msgid "This is because the vendor refund will be made using the original purchase price, so to zero out the effect of the return in the stock input in last operation, we need to reuse the original price. The price difference account located on the product category is used to book the difference between the average cost and the original purchase price."
msgid "After receiving their payments, you have the option to convert the amount into your company currency. Multi currency payment implies rates fluctuations. The rate differences are automatically recorded by Odoo."
msgid "You can automatically fetch the currency rates from the **European Central Bank** or from **Yahoo**. Please read the document : :doc:`how_it_works`."
msgid "In order to register payments in other currencies, you have to **remove the currency constraint** on the journal. Go to the accounting application, Click on **More** on the journal and **Settings**."
msgid "Check if the **Currency** field is empty or in the foreign currency in which you will register the payments. If a currency is filled in, it means that you can register payments only in this currency."
msgid "In the **Accounting** application, go to :menuselection:`Sales --> Payments`. Register the payment and indicate that it was done in the foreign currency. Then click on **confirm**."
msgid "Create or import the bank statement of your payment. The **Amount** is in the company currency. There are two complementary fields, the **Amount currency**, which is the amount that was actually paid and the **Currency** in which it was paid."
msgid "When reconciling it, Odoo will directly match the payment with the right **Invoice**. You will get the invoice price in the invoice currency and the amount in your company currency."
msgid "Go to :menuselection:`Adviser --> Journal Entries` and look for the **Exchange difference** journal entries. All the exchange rates differences are recorded in it."
msgid "Choosing to use the multi-currency option in Odoo will allow you to send sales invoices, quotes and purchase orders or receive bills and payments in currencies other than your own. With multi-currency, you can also set up bank accounts in other currencies and run reports on your foreign currency activities."
msgid "The **Rate Difference Journal** records the differences between the payment registration and the expected amount. For example, if a payment is paid 1 month after the invoice was issued, the exchange rate has probably changed. The fluctuation implies some loss or profit that are recorded by Odoo."
msgid "You can manually configure the currency rates in :menuselection:`Configuration --> Currencies`. Open the currencies you want to use in Odoo and edit it. Make sure the currency is active."
msgid "By default, the currencies need to be updated manually. But you can synchronize it with `Yahoo <https://finance.yahoo.com/currency-converter/>`__ or the `European Central Bank <http://www.ecb.europa.eu>`__. In :menuselection:`Configuration --> Settings`, go to the **Live Currency Rate** section."
msgid "Choose the interval : Manually, Daily, Weekly or Monthly. You can always force the update by clicking on **Update Now**. Select the provider, and you are set !"
msgid "In the accounting application, go to :menuselection:`Adviser --> Charts of Accounts`. On each account, you can set a currency. It will force all moves for this account to have the account currency."
msgid "In order to register payments in other currencies, you have to remove the currency constraint on the journal. Go to the accounting application, Click on **More** on the journal and **Settings**."
msgid "Check if the currency field is empty or in the foreign currency in which you will register the payments. If a currency is filled in, it means that you can register payments only in this currency."
msgid "You are now able to set a different currency than the company one on your sale orders and on your invoices. The currency is set for the whole document."
msgid "You are now able to set a different currency than the company one on your purchase orders and on your vendor bills. The currency is set for the whole document."
msgid "When creating or importing bank statements, the amount is in the company currency. But there are now two complementary fields, the amount that was actually paid and the currency in which it was paid."
msgid "When reconciling it, Odoo will directly match the payment with the right Invoice. You will get the invoice price in the invoice currency and the amount in your company currency."
msgid "Go to :menuselection:`Adviser --> Journal Entries` and look for the Exchange difference journal entries. All the exchange rates differences are recorded in it."
msgid "Odoo provides multi-currency support with automatic currency gross or loss entry adjustment. There are a few things Odoo has been to ease the user's life."
msgid "All the account transactions will be done using the company currency. However you can see two extra fields with the journal entry where secondary currency and amount will visible. You can create multi-currency journals of force a specific currency."
msgid "When creating an invoice, the currency can be changed very easily; however Odoo takes the company currency as a default assignment. It will convert all the amounts automatically using that currency."
msgid "In order to register payments in other currencies, you have to remove the currency constraint on the journal. Go to the accounting application, on the journal, click on :menuselection:`More --> Settings`."
msgid "In the accounting application, go to :menuselection:`Sales --> Payments`. Register the payment and indicate that it was done in the foreign currency. Then click on **Confirm**."
msgid "When reconciling it, Odoo will directly match the payment with the right invoice. You will get the invoice price in the invoice currency and the amount in your company currency."
msgid "Go to :menuselection:`Adviser --> Journal Entries` and look for the **Exchange Difference** journal entries. All the exchange rates differences are recorded in it."
msgid "Odoo 9 comes with a powerful and easy-to-use reporting framework. Creating new reports (such as a tax report or a balance sheet for a specific country) to suit your needs is now easier than ever."
msgid "In order to have access to the financial report creation interface, the **developer mode** needs to be activated. To do that, first click on the user profile in the top right menu, then **About**."
msgid "After you've created the report, you need to fill it with lines. They all need a **name**, a **code** (that is used to refer to the line), a **sequence number** and a **level** (Used for the line rendering)."
msgid "In the **formulas** field you can add one or more formulas to assign a value to the balance column (and debit and credit column if applicable – separated by ;)"
msgid "Another report, referenced by its code. Use ``.balance`` to get its balance value (also available are ``.credit``, ``.debit`` and ``.amount_residual``)"
msgid "A line can also be based on the sum of account move lines on a selected domain. In which case you need to fill the domain field with an Odoo domain on the account move line object. Then an extra object is available in the formulas field, namely ``sum``, the sum of the account move lines in the domain. You can also use the group by field to group the account move lines by one of their columns."
msgid "**Show domain** : How the domain of a line is displayed. Can be foldable (``default``, hidden at the start but can be unfolded), ``always`` (always displayed) or ``never`` (never shown)."
msgid "Besides the reports created specifically in each localisation module, a few very useful **generic** and **dynamic reports** are available for all countries :"
msgid "You can annotate every reports to print them and report to your adviser. Export to xls to manage extra analysis. Drill down in the reports to see more details (payments, invoices, journal items, etc.)."
msgid "You can also compare values with another period. Choose how many periods you want to compare the chosen time period with. You can choose up to 12 periods back from the date of the report if you don't want to use the default **Previous 1 Period** option."
msgid "The **Profit and Loss** report (or **Income Statement**) shows your organisation's net income, by deducting expenses from revenue for the report period."
msgid "The contribution each individual sale made by your business less any direct costs needed to make those sales (things like labour, materials, etc)."
msgid "The contribution each individual sale made by your business less any direct costs needed to make those sales, as well as any fixed overheads your company has (things like rent, electricity, taxes you need to pay as a result of those sales)."
msgid "How much cash is expected in or out of your organisation in the next month i.e. balance of your **Sales account** for the month less the balance of your **Purchases account** for the month."
msgid "Also referred to as **current ratio**, this is the ratio of current assets (assets that could be turned into cash within a year) to the current liabilities (liabilities which will be due in the next year). This is typically used as as a measure of a company's ability to service its debt."
msgid "The **General Ledger Report** shows all transactions from all accounts for a chosen date range. The initial summary report shows the totals for each account and from there you can view a detailed transaction report or any exceptions. This report is useful for checking every transaction that occurred during a certain period of time."
msgid "Run the **Aged Payable Details** report to display information on individual bills, credit notes and overpayments owed by you, and how long these have gone unpaid."
msgid "The **Cash Flow Statement** shows how changes in balance sheet accounts and income affect cash and cash equivalents, and breaks the analysis down to operating, investing and financing activities."
msgid "In Odoo, the default tax to apply on a product/service is set on the **product form**. But, some customers may have specific tax rates because of their status (in some countries, construction companies are VAT exempts) or their location (customers in a different country, state and/or city may be subjected to another tax rate)."
msgid "In order to select the right tax to apply according to the customer or product, Odoo uses the concept of **fiscal positions**. If a customer has a specific fiscal position, the default tax may be replaced by another one. (as an example, construction companies have 0% instead of 21% in Belgium for construction related work)."
msgid "As an example, in Belgium, for the VAT tax, there are 3 fiscal positions that depend on on the country of the customer and some companies (like construction companies) benefit from a specific fiscal treatments:"
msgid "But if you want to set a specific tax on a specific product, you can set the **sales and purchases taxes** on the **product form**, under the **Accounting tab**. These taxes are the default one (used when you sell to companies that are in the same country/state than you)"
msgid "If you work in a multi-company environment, the sales and purchase taxes may have a different value according to the company you work for. You can login into two different companies and change this field for each company."
msgid "The main fiscal positions are automatically created according to the chart of accounts of your country. But you may have to create fiscal positions manually for specific use cases."
msgid "Fiscal position is just a set of rules that maps default taxes (as defined on product form) into other taxes. In the screenshot below, european customers have a VAT of 0% instead of the default 15%, for both sales and purchases."
msgid "You can also map the **income / expense account** according to the fiscal position. For example, in Belgium, revenues from sales are not posted in the same account than revenues from sales in foreign countries."
msgid "If you check the box **Detect Automatically**, the fiscal position will be applied automatically if the **Country**, **State**, **City** or even the **Country Group** matches. You can also apply the fiscal position only to companies having a valid **VAT number**."
msgid "You can also set a target **Country/State/City**. The fiscal position will be applied if the destination address of the customer matches these criteria."
msgid "If, for some fiscal positions, you want to replace a tax by two other taxes, just create two lines having the same **Tax on Product**. You can also create one that is a grouping of two other taxes, depending on how you want to make them appear on the invoice."
msgid "If you keep the field **Fiscal Position** empty on customers :menuselection:`Accounting --> Sales --> Customers`, the fiscal position is applied automatically on sales order, purchase orders, web orders and invoices."
msgid "But, if you set the fiscal position, Odoo will use this specific fiscal position for this customer on orders (example: construction companies). In such a case, it's recommended to set the fiscal position on the customer form. Odoo will automatically reuse this value for orders and invoices, without trying to auto-detect the fiscal position."
msgid "If you set the fiscal position at the sale order or invoice level, it will only apply to this document only and not to future orders/invoices of the same customer."
msgid "For eCommerce orders, the tax of the visitor's cart will automatically update and apply the new tax after the visitor has logged in or filled in his shipping address."
msgid "Odoo's tax engine is very flexible and support many different type of taxes: value added taxes (VAT), eco-taxes, federal taxes, retention, withholding taxes, etc. For most countries, the chart of account you setup is automatically pre-configured with the main taxes of the country."
msgstr ""
#: ../../accounting/others/taxes/create.rst:11
msgid "This section details how you can define new taxes for specific use cases."
msgstr ""
#: ../../accounting/others/taxes/create.rst:15
msgid "Managing Taxes"
msgstr ""
#: ../../accounting/others/taxes/create.rst:18
msgid "Defining new taxes"
msgstr ""
#: ../../accounting/others/taxes/create.rst:20
msgid "In order to create new taxes, use the menu :menuselection:`Configuration --> Taxes` in the accounting application. From this menu, you will get all the taxes you can use: sales taxes and purchase taxes."
msgstr ""
#: ../../accounting/others/taxes/create.rst:27
msgid "When you create a new tax, you can set the following information:"
msgstr ""
#: ../../accounting/others/taxes/create.rst:29
msgid "**Scope**: Sales, Purchases or None (e.g. deprecated tax)"
msgstr ""
#: ../../accounting/others/taxes/create.rst:31
msgid "**Tax Account**: is the account where the tax journal item will be posted. This field is optional, if you keep it empty, Odoo posts the tax journal item in the income account."
msgstr ""
#: ../../accounting/others/taxes/create.rst:35
msgid "**Label on Invoices**: a short text on how you want this tax to be printed on invoice line. For example, a tax named \"21% on Services\" can have the following label on invoice \"21%\"."
msgstr ""
#: ../../accounting/others/taxes/create.rst:39
msgid "**Tax Group**: defines where this tax is summed in the invoice footer. All the tax belonging to the same tax group will be grouped on the invoice footer. Examples of tax group: VAT, Retention."
msgstr ""
#: ../../accounting/others/taxes/create.rst:43
msgid "**Include in Analytic Cost**: the tax is counted as a cost and, thus, generate an analytic entry if your invoice uses analytic accounts."
msgstr ""
#: ../../accounting/others/taxes/create.rst:47
msgid "**Tags**: are used for custom reports. (usually, you can keep this field empty)"
msgstr ""
#: ../../accounting/others/taxes/create.rst:50
msgid "Taxes allow different computation mechanism:"
msgstr ""
#: ../../accounting/others/taxes/create.rst:52
msgid "**Fixed**, example: an eco-tax of $1.34 per battery"
msgstr ""
#: ../../accounting/others/taxes/create.rst:54
msgid "**Percentage**, example: 15% sales tax"
msgstr ""
#: ../../accounting/others/taxes/create.rst:56
msgid "**Percentage of price**, tax included: example in brazil"
msgstr ""
#: ../../accounting/others/taxes/create.rst:58
msgid "**Group of taxes**: allows to have a compound tax"
msgstr ""
#: ../../accounting/others/taxes/create.rst:65
msgid "if you need more advanced tax mechanism, you can install the module **account_tax_python** and you will be able to define new taxes with Python code."
msgstr ""
#: ../../accounting/others/taxes/create.rst:69
msgid "If a tax is included in price, it means that the price set on the product form includes this tax. As an example, let's say you have a product with a sale tax of 10%. The sale price on the product form is $100."
msgstr ""
#: ../../accounting/others/taxes/create.rst:74
msgid "If the tax is not included in the price, you will get:"
msgstr ""
#: ../../accounting/others/taxes/create.rst:76
msgid "Price without tax: $100"
msgstr ""
#: ../../accounting/others/taxes/create.rst:78
msgid "Taxes: $10"
msgstr ""
#: ../../accounting/others/taxes/create.rst:80
msgid "Total to pay: $110"
msgstr ""
#: ../../accounting/others/taxes/create.rst:82
msgid "If the tax is included in the price"
msgstr ""
#: ../../accounting/others/taxes/create.rst:84
msgid "Price without tax: 90.91"
msgstr ""
#: ../../accounting/others/taxes/create.rst:86
msgid "Taxes: $9.09"
msgstr ""
#: ../../accounting/others/taxes/create.rst:88
msgid "Total to pay: $100"
msgstr ""
#: ../../accounting/others/taxes/create.rst:94
msgid "Stop using a tax"
msgstr ""
#: ../../accounting/others/taxes/create.rst:96
msgid "If you want to avoid using a tax, you can not delete it because the tax is probably used in several invoices. So, in order to avoid users to continue using this tax, you should set the field **Tax Scope** to **None**."
msgstr ""
#: ../../accounting/others/taxes/create.rst:101
msgid "Setting your default taxes"
msgstr ""
#: ../../accounting/others/taxes/create.rst:103
msgid "Once you have created your taxes, you can define which tax is the default one when creating new products (for sales and purchase taxes). To set the default taxes, in the accounting application, go in the menu :menuselection:`Configuration --> Settings`."
msgstr ""
#: ../../accounting/others/taxes/create.rst:111
msgid "Once taxes are set by default, when you create a new product, Odoo will propose you the right taxes by default on the product form."
msgstr ""
#: ../../accounting/others/taxes/create.rst:116
msgid "Setting the default taxes impact the creation of product, but not sales order or invoices. The tax used on sales order or invoices is defined by the product on the sale order line."
msgid "A withholding tax, also called a retention tax, is a government requirement for the payer of a customer invoice to withhold or deduct tax from the payment, and pay that tax to the government. In most jurisdictions, withholding tax applies to employment income."
msgstr ""
#: ../../accounting/others/taxes/retention.rst:10
msgid "With normal taxes, the tax is added to the subtotal to give you the total to pay. As opposed to normal taxes, withholding taxes are deducted from the amount to pay, as the tax will be paid by the customer."
msgstr ""
#: ../../accounting/others/taxes/retention.rst:14
msgid "As, an example, in Colombia you may have the following invoice:"
msgstr ""
#: ../../accounting/others/taxes/retention.rst:19
msgid "In this example, the **company** who sent the invoice owes $20 of taxes to the **government** and the **customer** owes $10 of taxes to the **government**."
msgstr ""
#: ../../accounting/others/taxes/retention.rst:25
msgid "In Odoo, a withholding tax is defined by creating a negative tax. For a retention of 10%, you would configure the following tax (accessible through :menuselection:`Configuration --> Taxes`):"
msgstr ""
#: ../../accounting/others/taxes/retention.rst:32
msgid "In order to make it appear as a retention on the invoice, you should set a specific tax group **Retention** on your tax, in the **Advanced Options** tab."
msgstr ""
#: ../../accounting/others/taxes/retention.rst:39
msgid "Once the tax is defined, you can use it in your products, sales order or invoices."
msgstr ""
#: ../../accounting/others/taxes/retention.rst:43
msgid "If the retention is a percentage of a regular tax, create a Tax with a **Tax Computation** as a **Tax Group** and set the two taxes in this group (normal tax and retention)."
msgstr ""
#: ../../accounting/others/taxes/retention.rst:48
msgid "Applying retention taxes on invoices"
msgstr ""
#: ../../accounting/others/taxes/retention.rst:50
msgid "Once your tax is created, you can use it on customer forms, sales order or customer invoices. You can apply several taxes on a single customer invoice line."
msgstr ""
#: ../../accounting/others/taxes/retention.rst:58
msgid "When you see the customer invoice on the screen, you get only a **Taxes line** summarizing all the taxes (normal taxes & retentions). But when you print or send the invoice, Odoo does the correct grouping amongst all the taxes."
msgstr ""
#: ../../accounting/others/taxes/retention.rst:63
msgid "The printed invoice will show the different amounts in each tax group."
msgid "The Odoo Accounting application has an implementation guide that you should follow to configure it. It's a step-by-step wizard with links to the different screens you will need."
msgid "Once you have `installed the Accounting application <https://www.odoo.com/apps/modules/online/account_accountant/>`__, you should click on the top-right progressbar to get access to the implementation guide."
msgid "Once a step is done, you can click on the \"Mark as Done\" button, in the bottom of the screen. That way, you can track the progress of your overall configuration of Odoo."
msgid "Odoo automatically creates all the behind-the-scenes journal entries for each of your accounting transactions: customer invoices, point of sale order, expenses, inventory moves, etc."
msgid "Odoo support both accrual and cash basis reporting. This allows you to report income / expense at the time transactions occur (i.e., accrual basis), or when payment is made or received (i.e., cash basis)."
msgid "Odoo allows to manage several companies within the same database. Each company has its own chart of accounts and rules. You can get consolidation reports following your consolidation rules."
msgid "Every transaction is recorded in the default currency of the company. For transactions occurring in another currency, Odoo stores both the value in the currency of the company and the value in the currency of the transaction. Odoo can generate currencies gains and losses after the reconciliation of the journal items."
msgid "Odoo accounting support more than 50 countries. The Odoo core accounting implement accounting standards that is common to all countries and specific modules exists per country for the specificities of the country like the chart of accounts, taxes, or bank interfaces."
msgid "Anglo-Saxon Accounting (U.S., U.K.,, and other English-speaking countries including Ireland, Canada, Australia, and New Zealand) where cost of good sold are reported when products are sold/delivered."
msgid "By default, Odoo uses a single account for all account receivable entries and one for all accounts payable entries. You can create separate accounts per customers/suppliers, but you don't need to."
msgid "As transactions are associated to customers or suppliers, you get reports to perform analysis per customer/supplier such as the customer statement, revenues per customers, aged receivable/payables, ..."
msgid "In Odoo, you can generate financial reports in real time. Odoo's reports range from basic accounting reports to advanced management reports. Odoo's reports include:"
msgid "Bank reconciliation is a process that matches your bank statement lines, as supplied by the bank, to your accounting transactions in the general ledger. Odoo makes bank reconciliation easy by frequently importing bank statement lines from your bank directly into your Odoo account. This means you can have a daily view of your cashflow without having to log into your online banking or wait for your paper bank statements."
msgid "Odoo speeds up bank reconciliation by matching most of your imported bank statement lines to your accounting transactions. Odoo also remembers how you've treated other bank statement lines and provides suggested general ledger transactions."
msgid "Odoo totals all your accounting transactions for your tax period and uses these totals to calculate your tax obligation. You can then check your sales tax by running Odoo's Tax Report."
msgid "Odoo support both periodic (manual) and perpetual (automated) inventory valuations. The available methods are standard price, average price, LIFO (for countries allowing it) and FIFO."
msgid "Retained earnings is the portion of income retained by your business. Odoo automatically calculates your current year earnings in real time so no year-end journal or rollover is required. This is calculated by reporting the profit and loss balance to your balance sheet report automatically."
msgid "Odoo connects directly to your bank or paypal account. Transactions are synchronized every hour and reconciliation is blazing fast. It's like magic."
msgid "This way, recording vendor bills is also super quick. Set a vendor, select the purchase order and Odoo fills in everything for you automatically."
msgid "Wait, there is more. You will love the Odoo reports. From legal statements to executive summaries, they are fast and dynamic. Use Odoo's business intelligence feature to navigate through all your companies data."
msgid "**Operating Expenses** (OPEX) include administration, sales and R&D salaries as well as rent and utilities, miscellaneous costs, insurances, … anything beyond the costs of products sold."
msgid "The **Balance Sheet** is a snapshot of the company's finances at a specific date (as opposed to the Profit and Loss which is an analysis over a period)"
msgid "**Assets** represent the company's wealth, things it owns. Fixed assets includes building and offices, current assets include bank accounts and cash. A client owing money is an asset. An employee is not an asset."
msgid "A difference is made between buying an assets (e.g. a building) and expenses (e.g. fuel). Assets have an intrinsic value over time, versus expenses having value in them being consumed for the company to \"work\"."
msgid "The **chart of accounts** lists all the accounts, whether they are balance sheet accounts or P&L accounts. Every financial transaction (e.g. a payment, an invoice) impacts accounts by moving value from one account (credit) to an other account (debit)."
msgid "Every financial document of the company (e.g. an invoice, a bank statement, a pay slip, a capital increase contract) is recorded as a journal entry, impacting several accounts."
msgid "Its primary purpose is to link payments to their related invoices in order to mark invoices that are paid and clear the customer statement. This is done by doing a reconciliation on the *Accounts Receivable* account."
msgid "Bank reconciliation is the matching of bank statement lines (provided by your bank) with transactions recorded internally (payments to suppliers or from customers). For each line in a bank statement, it can be:"
msgid "the payment's journal entry is created and :ref:`reconciled <accounting/reconciliation>` with the related invoice when processing the bank statement"
msgid "Odoo should automatically reconcile most transactions, only a few of them should need manual review. When the bank reconciliation process is finished, the balance on the bank account in Odoo should match the bank statement's balance."
msgid "A journal entry is created by registering the payment on the invoice. When reconciling the bank statement, the statement line is linked to the existing journal entry."
msgid "A journal is like a folder in which you record all transactions of the same type: all the statements of a bank account, all customer invoices, all supplier bills. It's used to organize similar transactions together."
msgid "Payment terms describe how and when a customer invoice (or supplier bill) should be paid over the time. Example: 30% direct payment, balance due in two months."
msgid "Bank reconciliation is the process of matching transactions from your bank records with existing journal items or creating new journal items on the fly. It is a process of verification to ensure that your bank and your records in Odoo say the same thing."
msgid "Journal items reconciliation is the process of linking several journal items together like an invoice and a payment. This allows you to mark invoices as paid. It is also useful when comparing values of 'goods received not invoiced' and 'goods shipped not billed' accounts."
msgid "Deposit tickets group several payment orders (usually checks) that are deposited together at the bank at the same time. This allows an easy reconciliation with the bank statement line if the line has one line per deposit."
msgid "A journal entry is an accounting transaction, usually related to a financial document: invoice, payment, receipt, etc. A journal entry always consists of at least two lines, described here as journal items, which credit or debit specific accounts. The sum of the credits of all journal items of a journal entry must be equal to the sum of their debits for the entry to be valid."
msgid "Sometimes called **Cost Accounts**, are accounts that are not part of the chart of accounts and that allow you to track costs and revenues. Analytic accounts are usually grouped by projects, departments, etc. for analysis of a company's expenditures. Every journal item is posted in a regular account in the chart of account and can be posted to an analytic account for the purpose of reporting or analysis."
msgid "A receipt or other slip of paper issued by a store or other vendor describing the details of a purchase (amount, date, department, etc.). Sales receipt are usually used instead of invoices if the sale is paid in cash in a store."
msgid "Property owned by the company, usually with a useful life greater than one reporting period. Odoo Asset management is used to manage the depreciation / amortization of the asset over the time. Typical examples would be capital equipment, vehicles, and real estate."
msgid "Are used to recognize revenues for sales of services that are provided over a long period of time. If you sell a 3 year maintenance contract, you can use the deferred revenue mechanism to recognize 1/36 of the revenue every month until the contract expires, rather than taking it all initially or at the end."
msgid "Define the taxes that should be applied for a specific customer/vendor or invoice. Example: If some customers benefit from specific taxes (government, construction companies, EU companies that are VAT subjected,…), you can assign a fiscal position to them and the right tax will be selected according to the products they buy."
msgid "Odoo supports multiple invoicing and payment workflows, so you can choose and use the ones that match your business needs. Whether you want to accept a single payment for a single invoice, or process a payment spanning multiple invoices and taking discounts for early payments, you can do so efficiently and accurately."
msgid "If we pick up at the end of a typical 'order to cash' scenario, after the goods have been shipped, you will: issue an invoice; receive payment; deposit that payment at the bank; make sure the Customer Invoice is closed; follow up if Customers are late; and finally present your Income on the Profit and Loss report and show the decrease in Assets on the Balance Sheet report."
msgid "Invoicing in most countries occurs when a contractual obligation is met. If you ship a box to a customer, you have met the terms of the contract and can bill them. If your supplier sends you a shipment, they have met the terms of that contract and can bill you. Therefore, the terms of the contract is fulfilled when the box moves to or from the truck. At this point, Odoo supports the creation of what is called a Draft Invoice by Warehouse staff."
msgid "Draft invoices can be manually generated from other documents such as Sales Orders, Purchase Orders,etc. Although you can create a draft invoice directly if you would like."
msgid "An invoice must be provided to the customer with the necessary information in order for them to pay for the goods and services ordered and delivered. It must also include other information needed to pay the invoice in a timely and precise manner."
msgid "An invoice will usually include the quantity and price the of goods and/or services, the date, any parties involved, the unique invoice number, and any tax information."
msgid "Accounting entries corresponding to this invoice are automatically generated when you validate the invoice. You can see the details by clicking on the entry in the Journal Entry field in the \"Other Info\" tab."
msgid "In Odoo, an invoice is considered to be paid when the associated accounting entry has been reconciled with the payment entries. If there has not been a reconciliation, the invoice will remain in the Open state until you have entered the payment."
msgid "You can manually enter your bank statements in Odoo, or you can import them in from a csv file or from several other predefined formats according to your accounting localisation."
msgid "After reconciling the items in the sheet, the related invoice will now display \"You have outstanding payments for this customer. You can reconcile them to pay this invoice. \""
msgid "There's a growing trend of customers paying bills later and later. Therefore, collectors must make every effort to collect money and collect it faster."
msgid "Odoo will help you define your follow-up strategy. To remind customers to pay their outstanding invoices, you can define different actions depending on how severely overdue the customer is. These actions are bundled into follow-up levels that are triggered when the due date of an invoice has passed a certain number of days. If there are other overdue invoices for the same customer, the actions of the most overdue invoice will be executed."
msgid "The customer aging report will be an additional key tool for the collector to understand the customer credit issues, and to prioritize their work."
msgid "The Profit and Loss statement displays your revenue and expense details. Ultimately, this gives you a clear image of your Net Profit and Loss. It is sometimes referred to as the \"Income Statement\" or \"Statement of Revenues and Expenses.\""
msgid "For example, if you manage your inventory using the perpetual accounting method, you should expect a decrease in account \"Current Assets\" once the material has been shipped to the customer."
msgid "Once vendor bills are registered in Odoo, you can easily pay vendors for the correct amount and at the right time (not too late, not too early; depending on your vendor policy). Odoo also offers reports to track your aged payable balances."
msgid "If you want to control vendor bills received from your vendors, you can use the Odoo Purchase application that allows you to control and pre-complete them automatically based on past purchase orders."
msgid "When a vendor bill is received, you can record it from :menuselection:`Purchases --> Vendor Bills` in the Accounting application. As a shortcut, you can also use the **New Bill** feature on the accounting dashboard."
msgid "To register a new vendor bill, start by selecting a vendor and inputting their invoice as the **Vendor Reference**, then add and confirm the product lines, making sure to have the right product quantities, taxes and prices."
msgid "Save the invoice to update the pre tax and tax amounts at the bottom of the screen. You will most likely need to configure the prices of your products without taxes as Odoo will compute the tax for you."
msgid "On the bottom left corner, Odoo shows a summary table of all taxes on the vendor bill. In several countries, different methods are accepted to round the totals (round per line, or round globally). The default rounding method in Odoo is to round the final prices per line (as you may have different taxes per product. E.g. Alcohol and cigarettes). However if your vendor has a different tax amount on their bill, you can change the amount in the bottom left table to adjust and match."
msgid "Once the vendor bill is validated, a journal entry will be generated based on the configuration on the invoice. This journal entry may differ depending on the the accounting package you choose to use."
msgid "You can check your Profit & Loss or the Balance Sheet reports after having validated a couple of vendor bills to see the impact on your general ledger."
msgid "From there, you select the payment method (i.e. Checking account, credit card, check, etc…) and the amount you wish to pay. By default, Odoo will propose the entire remaining balance on the bill for payment. In the memo field, we recommend you set the vendor invoice number as a reference (Odoo will auto fill this field from the from the vendor bill if set it correctly)."
msgid "You can also register a payment to a vendor directly without applying it to a vendor bill. To do that, :menuselection:`Purchases --> Payments`. Then, from the vendor bill you will be able to reconcile this payment with directly."
msgid "If you choose to pay your vendor bills by check, Odoo offers a method to do so directly from your vendor payments within Odoo. Whether you do so on a daily basis or prefer to do so at the end of the week, you can print in checks in batches."
msgid "Select all the checks you wish to print (use the first checkbox to select them all) and set the action to **Print Checks**. Odoo will ask you to set the next check number in the sequence and will then print all the checks at once."
msgid "In order to get a list of open vendor bills and their related due dates, you can use the **Aged Payable** report, under the reporting menu, (in :menuselection:`Reporting --> Business Statement --> Aged payable`) to get a visual of all of your outstanding bills."
msgid "From here, you can click directly on a vendors name to open up the details of all outstanding bills and the amounts due, or you can annotate any line for managements information. At any point in time while you're looking through the report, you can print directly to Excel or PDF and get exactly what you see on the screen."
msgid "Employee expenses are charges incurred on behalf of the company. The company then reimburses these expenses to the employee. The receipts encountered most frequently are:"
msgid "Once these applications are installed you can configure the different products that represent the types of expenses. To create the firsts products, go to the menu :menuselection:`Configuration --> Expenses Products` in the **Expenses** application."
msgid "Unit of Measure: Km or mile (you will need to enable the **Multiple Unit of Measures** option from :menuselection:`Sales module --> Configuration`)"
msgid "In these examples, the first product will be an expense we reimburse to the employee based on the number of km he did with his own car (e.g. to visit a customer): 0.32€ / km. The hotel is reimbursed based on the real cost of the hotel."
msgid "Be sure that all these products have the checkbox **Can be expensed** checked and the invoicing policy set to **Invoice Based on time and material**. This invoicing policy means that, if the expense is related to a customer project/sale order, Odoo will re-invoice this expense to the customer."
msgid "Every employee of the company can register their expenses from :menuselection:`Expenses application --> My Expenses`. The workflow for personal expenses work that way:"
msgid "Depending of the policy of the company, he might have to attach a scan or a photo of the expense. To do that, just a write a message in the bottom of the expense with the scan of the bill/ticket in attachment."
msgid "If the expense is linked to a customer project, you should not forget to set an analytic account, related to the customer project or sale order (you might have to activate analytic accounts in the accounting settings to get this feature)."
msgid "Once the expense is fully recorded, the employee has to click the button **Submit to Manager**. In some companies, employees should submit their expenses grouped at the end of the month, or at the end of a business trip."
msgid "An employee can submit all his expenses in batch, using the Submit Expenses action from the list view of expenses, or the small icons in the list view."
msgid "Managers should receive an email for every expense to be approved (the manager of an employee is defined on the employee form). They can use the menu **To Approve** to check all expenses that are waiting for validation."
msgid "Then, all expenses that have been validated by the manager should be posted by the accountant. When an expense is posted, the related journal entry is created and posted in your accounting."
msgid "If the accountant wants to create only one journal entry for a batch of expenses, he can post expenses in batch from the list view of all expenses."
msgid "If the expense was linked to an analytic account related to a sale order, the sale order has a new line related to the expense. This line is not invoiced to the customer yet and will be included in the next invoice that will be send to the customer (charge travel and accommodations on a customer project)"
msgid "To invoice the customer, just click on the invoice button on his sale order. (or it will be done automatically at the end of the week/month if you invoice all your orders in batch)"
msgid "If the expense was paid with the employee's own money, the company should reimburse the employee. In such a case, the employee will appear in the aged payable balance until the company reimburse him his expenses."
msgid "if you have to make an exception for one invoice that should not be reinvoiced to the customer, do not set the related analytic account for this invoice."
msgid "When you get hundreds of vendor bills per month with each of them having different payment terms, it could be complex to follow what you have to pay and when. Paying your vendors too early can decrease your cash availabilities and paying too late can lead to extra charges."
msgstr ""
#: ../../accounting/payables/misc/forecast.rst:10
msgid "Fortunately, Odoo provides you the right tools to manage payment orders to vendors efficiently."
msgstr ""
#: ../../accounting/payables/misc/forecast.rst:14
msgid "Configuration: payment terms"
msgstr ""
#: ../../accounting/payables/misc/forecast.rst:16
msgid "In order to track the vendor conditions, we use payment terms in Odoo. Payment terms allow to keep track of the conditions to compute the due date on an invoice. As an example, a payment term can be:"
msgstr ""
#: ../../accounting/payables/misc/forecast.rst:20
msgid "50% within 30 days"
msgstr ""
#: ../../accounting/payables/misc/forecast.rst:22
msgid "50% within 45 days"
msgstr ""
#: ../../accounting/payables/misc/forecast.rst:24
msgid "To create your most common payment terms, use the menu: :menuselection:`Configuration --> Management --> Payment Terms` in the **Accounting** application. The following example show a payment term of 30% directly and the balance after 30 days."
msgstr ""
#: ../../accounting/payables/misc/forecast.rst:32
msgid "Once payment terms are defined, you can assign them to your vendor by default. Set the Vendor Payment Term field on the Accounting tab of a vendor form. That way, every time you will purchase to this vendor, Odoo will propose you automatically the right payment term."
msgstr ""
#: ../../accounting/payables/misc/forecast.rst:42
msgid "If you do not set a specific payment term on a vendor, you will still be able to set a specific payment term on the vendor bill."
msgstr ""
#: ../../accounting/payables/misc/forecast.rst:46
msgid "Forecast bills to pay with the Aged Payables report"
msgstr ""
#: ../../accounting/payables/misc/forecast.rst:48
msgid "In order to track amounts to be paid to the vendors, use the Aged Payable report. You can get it from the Reports menu of the Accounting application. This report gives you a summary per vendor of the amounts to pay, compared to their due date (the due date being computed on each bill using the payment term)."
msgstr ""
#: ../../accounting/payables/misc/forecast.rst:57
msgid "This reports tells you how much you will have to pay within the next months."
msgstr ""
#: ../../accounting/payables/misc/forecast.rst:61
msgid "Select bills to pay"
msgstr ""
#: ../../accounting/payables/misc/forecast.rst:63
msgid "Using the menu :menuselection:`Purchases --> Vendor Bills`, you can get a list of vendor bills. Using the advanced filters, you can list all the bills that you should pay or the bills that are overdue (you are late on the payment)."
msgstr ""
#: ../../accounting/payables/misc/forecast.rst:70
msgid "From this screen, you can also switch to the pivot table or the graph view to get statistics on the amount due over the next month, using the group by \"Due Date\" feature."
msgstr ""
#: ../../accounting/payables/pay.rst:3
msgid "Pay supplier bills"
msgstr ""
#: ../../accounting/payables/pay/check.rst:3
msgid "Pay by Checks"
msgstr ""
#: ../../accounting/payables/pay/check.rst:5
msgid "Once you decide to pay a supplier bill, you can select to pay by check. Then, at the end of the day, the manager can print all checks by batch. Finally, the bank reconciliation process will match the checks you sent to suppliers with actual bank statements."
msgstr ""
#: ../../accounting/payables/pay/check.rst:14
#: ../../accounting/payables/pay/sepa.rst:29
msgid "Install the required module"
msgstr ""
#: ../../accounting/payables/pay/check.rst:16
msgid "To record supplier payments by checks, you must install the **Check Writing** module. This module handle the process of recording checks in Odoo. Others modules are necessary to print checks, according to the country. As an example, the **U.S. Check Printing** module is required to print U.S. checks."
msgstr ""
#: ../../accounting/payables/pay/check.rst:24
msgid "According to your country and the chart of account you use, those modules may be installed by default. (example: United States users have nothing to install, it's configured by default)."
msgstr ""
#: ../../accounting/payables/pay/check.rst:29
msgid "Activate checks payment methods"
msgstr ""
#: ../../accounting/payables/pay/check.rst:31
msgid "In order to allow payments by checks, you must activate the payment method on related bank journals. From the accounting dashboard (the screen you get when you enter the accounting application), click on your bank account on :menuselection:`More --> Settings` option. On the **Payment Method** field, set **Check**."
msgstr ""
#: ../../accounting/payables/pay/check.rst:41
msgid "Compatible check stationery for printing checks"
msgstr ""
#: ../../accounting/payables/pay/check.rst:44
msgid "United States"
msgstr ""
#: ../../accounting/payables/pay/check.rst:46
msgid "For the United States, Odoo supports by default the check formats of:"
msgstr ""
#: ../../accounting/payables/pay/check.rst:48
msgid "**Quickbooks & Quicken**: check on top, stubs in the middle and bottom"
msgstr ""
#: ../../accounting/payables/pay/check.rst:49
msgid "**Peachtree**: check in the middle, stubs on top and bottom"
msgstr ""
#: ../../accounting/payables/pay/check.rst:50
msgid "**ADP**: check in the bottom, and stubs on the top."
msgstr ""
#: ../../accounting/payables/pay/check.rst:52
msgid "It is also possible to customize your own check format through customizations."
msgstr ""
#: ../../accounting/payables/pay/check.rst:55
msgid "Pay a supplier bill with a check"
msgstr ""
#: ../../accounting/payables/pay/check.rst:57
msgid "Paying a supplier with a check is done in three steps:"
msgstr ""
#: ../../accounting/payables/pay/check.rst:59
msgid "registering a payment you'd like to do on the bill"
msgstr ""
#: ../../accounting/payables/pay/check.rst:60
msgid "printing checks in batch for all registered payments"
msgstr ""
#: ../../accounting/payables/pay/check.rst:61
msgid "reconcile bank statements"
msgstr ""
#: ../../accounting/payables/pay/check.rst:64
msgid "Register a payment by check"
msgstr ""
#: ../../accounting/payables/pay/check.rst:66
msgid "To register a payment on a bill, open any supplier bill from the menu :menuselection:`Purchases --> Supplier Bills`. Once the supplier bill is validated, you can register a payment. Set the **Payment Method** to **Check** and validate the payment dialog."
msgstr ""
#: ../../accounting/payables/pay/check.rst:74
msgid "Explanation of the fields of the payment screen:"
msgstr ""
#: ../../accounting/payables/pay/check.rst:80
msgid "Try paying a supplier bill with a check"
msgstr ""
#: ../../accounting/payables/pay/check.rst:85
msgid "Print checks"
msgstr ""
#: ../../accounting/payables/pay/check.rst:87
msgid "From the accounting dashboard, on your bank account, you should see a link \"X checks to print\". Click on this link and you will get the list of all checks that are not printed yet. From this screen, you can print all checks in batch or review them one by one."
msgstr ""
#: ../../accounting/payables/pay/check.rst:92
msgid "If you want to review every payment one by one before printing the check, open on the payment and click on **Print Check** if you accept it. A dialog will ask you the number of the check. It automatically proposes you the next number, but you can change it if it does not match your next check number."
msgstr ""
#: ../../accounting/payables/pay/check.rst:98
msgid "To print all checks in batch, select all payments from the list view and Print Check from the top \"print\" menu."
msgstr ""
#: ../../accounting/payables/pay/check.rst:107
msgid "Reconcile Bank Statements"
msgstr ""
#: ../../accounting/payables/pay/check.rst:109
msgid "Once you process your bank statement, when the check is credited from your bank account, Odoo will propose you automatically to match it with the payment. This will mark the payment as **Reconciled**."
msgstr ""
#: ../../accounting/payables/pay/check.rst:115
msgid "to review checks that have not been credited, open the list of payments and filter on the Sent state. Review those payments that have a date more than 2 weeks ago."
msgstr ""
#: ../../accounting/payables/pay/check.rst:120
msgid "Pay anything with a check"
msgstr ""
#: ../../accounting/payables/pay/check.rst:122
msgid "You can register a payment that is not related to a supplier bill. To do so, use the top menu :menuselection:`Purchases --> Payments`. Register your payment and select a payment method by check."
msgstr ""
#: ../../accounting/payables/pay/check.rst:126
msgid "If you pay a specific supplier bill, put the reference of the bill in the **Memo** field."
msgstr ""
#: ../../accounting/payables/pay/check.rst:132
msgid "Once your payment by check is registered, don't forget to **Confirm** it. Once confirmed, you can use **Print Check** directly or follow the preceding flow to print checks in batch:"
msgstr ""
#: ../../accounting/payables/pay/check.rst:136
msgid "`Print checks <PrintChecks_>`_"
msgstr ""
#: ../../accounting/payables/pay/check.rst:138
msgid "`Reconcile bank statements <ReconicleBankStatements_>`_"
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:3
msgid "How to pay several bills at once?"
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:5
msgid "Odoo provides a simple and effective way to handle several bills at once, with various quick or complex options. With one single process, anyone is able to handle bills and payment in just a few clicks."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:10
msgid "Pay multiple bills with one payment"
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:13
msgid "Record several payments"
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:15
msgid "In the following example, we will generate some bills. You can control the whole process from your accounting dashboard (first screen you get when you open the accounting application)."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:22
msgid "To create a bill, open the Dashboard menu and click on **Vendor Bills**. In the Vendor Bills window, click on **Create**."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:28
msgid "Choose the vendor from which you wish to purchase the product, and click on Add an item to add one (or more) product(s). Click on **Save** and then **Validate**."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:33
msgid "Pay supplier bills, one after the other"
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:38
msgid "We will now record a payment for one bill only. Open the bill, then click on **Register Payment**. Insert the Payment Method, Date and Amount, and click on **Validate**."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:45
msgid "Once you have validated the payment, the system will automatically reconcile the payment with the bill, and set the bill as **Paid**. The system will also generate a move from the payment account and reconcile it with the expense transaction."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:51
msgid "Pay several bills altogether"
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:53
msgid "In order to illustrate the process thoroughly, create at least 2 more bills following the above standing guide. **Make sure all bills come from the same vendor.**"
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:60
msgid "In the Vendors Bills, select the new bills you have just created by checking the box next to each of them. In the Action menu located in the middle of the page, click on **Register Payment**."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:67
msgid "Insert the details of the payment. The system calculated the total amount for both bills, but you can modify it freely. Click on **Validate**."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:71
msgid "Record the payment, reconcile afterwards"
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:73
msgid "You can also reconcile a payment with bills after the payment has been recorded."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:76
msgid "First, we need to create a payment"
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:78
msgid "This will handle from :menuselection:`Dashboard --> Bank journal --> More Option --> Send Money`"
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:84
msgid "Creating payment order with check payment method. Selecting related Vendor and amount which remain to pay. After filling all details, we will confirm the payment order which will generate payment transaction with the system."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:92
msgid "As you can see, bill payment status show what is posted and what is remaining to reconcile."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:95
msgid "After receiving bank statement from the bank with payment detail, you can reconcile the transaction from the Dashboard. It will automatically map the transaction amount."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:101
msgid "For more detail on the bank reconciliation process, please read:"
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:106
msgid "Partial payments of several supplier bills"
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:109
msgid "How to pay several supplier bills having cash discounts at once?"
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:111
msgid "You already learned how to pay bills in various way but what about partial payment? We are taking another example where we will do partial payment for various bills."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:115
msgid "We are creating multiple bills and partially pay them through bank statements."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:118
msgid "We are adding payment terms which allow some cash discount where vendor offer us early payment discount."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:124
msgid "We are creating the following bills with the assignment of the above payment term."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:130
msgid "We have created the following bills:"
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:135
msgid "We will pay the invoices by creating bank statement where we will adjust the cash discount our vendor provided under payment terms."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:141
msgid "Before reconciling this bank statement, we need to create one statement model for cash discount."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:147
msgid "Now we are going back to bank statement and opening reconcile view."
msgstr ""
#: ../../accounting/payables/pay/multiple.rst:151
msgid "For bank statement reconciliation with model option, see"
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:3
#: ../../accounting/payables/pay/sepa.rst:67
msgid "Pay with SEPA"
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:5
msgid "SEPA, the Single Euro Payments Area, is a payment-integration initiative of the European union for simplification of bank transfers denominated in EURO. SEPA allows you to send payment orders to your bank to automate bank wire transfer."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:10
msgid "SEPA is supported by the banks of the 28 EU member states as well as Iceland, Norway, Switzerland, Andorra, Monaco and San Marino."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:13
msgid "With Odoo, once you decide to pay a vendor, you can select to pay the bill with SEPA. Then, at the end of the day, the manager can generate the SEPA file containing all bank wire transfers and send it to the bank. The file follows the SEPA Credit Transfer 'PAIN.001.001.03' specifications. This is a well-defined standard that makes consensus among banks."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:20
msgid "Once the payments are processed by your bank, you can directly import the account statement inside Odoo. The bank reconciliation process will seamlessly match the SEPA orders you sent to your bank with actual bank statements."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:31
msgid "To pay suppliers with SEPA, you must install the **SEPA Credit Transfer** module. This module handle the process of generating SEPA files based on Odoo payments."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:37
msgid "According to your country and the chart of account you use, this module may be installed by default."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:41
msgid "Activate SEPA payment methods on banks"
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:43
msgid "In order to allow payments by SEPA, you must activate the payment method on related bank journals. From the accounting dashboard (the screen you get when you enter the accounting application), click on \"More\" on your bank account and select the \"Settings\" option."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:48
msgid "To activate SEPA, click the **Advanced Settings** tab and, in the **Payment Methods** part of the **Miscellaneous** section, check the box **Sepa Credit Transfer**."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:52
msgid "Make sure to specify the IBAN account number (domestic account number won't work with SEPA) and the BIC (bank identifier code) on your bank journal."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:58
msgid "By default, the payments you send using SEPA will use your company name as initiating party name. This is what appears on the recipient's bank statement in the **payment from** field. You can customize it in your company settings, in the tab **Configuration**, under the **SEPA** section."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:70
msgid "Register your payments"
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:72
msgid "You can register a payment that is not related to a supplier bill. To do so, use the top menu :menuselection:`Purchases --> Payments`. Register your payment and select a payment method by Sepa Credit Transfer."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:76
msgid "If it's the first time you pay this vendor, you will have to fill in the Recipient Bank Account field with, at least, the bank name, IBAN and BIC (Bank Identifier Code). Odoo will automatically verify the IBAN format."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:80
msgid "For future payments to this vendor, Odoo will propose you automatically the bank accounts but you will be able to select another one or create a new one."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:84
msgid "If you pay a specific supplier bill, put the reference of the bill in the **memo** field."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:90
msgid "Once your payment is registered, don't forget to Confirm it. You can also pay vendor bills from the bill directly using the Register Payment button on top of a vendor bill. The form is the same, but the payment is directly linked to the bill and will be automatically reconciled to it."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:96
msgid "Generate SEPA files"
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:98
msgid "From your accounting dashboard, you should see if there are SEPA files to generate for every bank account."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:104
msgid "Click on the link to check all the payments that are ready to transfer via SEPA. Then, select all the payments you want to send (or check the top box to select all payment at once) and click on :menuselection:`More --> Download SEPA Payments`."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:116
msgid "The bank refuses my SEPA file"
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:118
msgid "Ask your bank if they support **PAIN.001.001.03 SEPA Credit Transfers**. If they don't, or cannot provide relevant informations, please forward the error message to your Odoo partner."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:123
msgid "There is no Bank Identifier Code recorded for bank account ..."
msgstr ""
#: ../../accounting/payables/pay/sepa.rst:125
msgid "In order to send a SEPA payment, the recipient must be identified by a valid IBAN and BIC. If this message appear, you probably encoded an IBAN account for the partner you are paying but forgot to fill in the BIC field."
msgid "Purchase receipts are different than vendor bills. Vendor bills are requests for payment. If I issue a Purchase Order my vendor will in most business cases send me a Vendor Bill. Depending on his invoice policy I then have a defined amount of time to pay the Bill. A Purchase receipts are confirmations of received payments. They are my day-to-day ticket receipts."
msgid "From an accounting point of view this makes a difference as a Vendor Bill will first credit a debt account before reconciling with the bank account. On the other hand we usually immediately pay the purchase receipts, which means no debt account is necessary."
msgid "If my company's bank account is used to pay for goods where only a purchase receipt are issued I should use the purchase receipts function in Odoo to handle them in accounting."
msgid "Let's take the following example: we need to buy tea for our customers from a local tea store that doesn't issue bills. We go every week buy 50 euros worth of tea and a teapot worth 20 euros. We pay with the company's bank account."
msgid "Create a new Purchase Receipt and fill in all the necessary information. Note that you have the choice in the Payment field between **Pay Later** or **Pay Now**. It's a significant difference as Pay Later will generate a debt accounting entry whereas Pay Now will immediately credit the Bank account."
msgid "In most cases you immediately pay, we will thus select the Pay Directly option. Add the products, the related account and the appropriate taxe. For the example we suppose the tea is a 12% taxe and the Tea Pott 21%."
msgid "Validate the Purchase Receipt to post it. Don't forget you need to :doc:`reconcile payments <../../bank/reconciliation/use_cases>` in order to completely close the transaction in your accounting."
msgid "If you want to set up a vendor bill control process, the first thing you need to do is to have purchase data in Odoo. Knowing what has been purchased and received is the first step towards understanding your purchase management processes."
msgid "From the **Apps** application, search for the **Purchase** module and install it. Due to certain dependencies, Installing Purchase will automatically install the **Inventory** and **Accounting** applications."
msgid "Creating products in Odoo is essential for quick and efficient purchasing within Odoo. Simply navigate to the Products submenu under Purchase, and click create."
msgid "Products that are set as **Stockable or Consumable** will allow you to keep track of their inventory levels. These options imply stock management and will allow for receiving these kinds of products."
msgid "Conversely, products that are set as a **Service or Digital Product** will not imply stock management, simply due to the fact that there is no inventory to manage. You will not be able to receive products under either of these designations."
msgid "It is recommended that you create a **Miscellaneous** product for all purchases that occur infrequently and do not require inventory valuation or management. If you create such a product, it is recommend to set the product type to **Service**."
msgid "From the purchase application, you can create a purchase order with as many products as you need. If the vendor sends you a confirmation or quotation for an order, you may record the order reference number in the **Vendor Reference** field. This will enable you to easily match the PO with the the vendor bill later (as the vendor bill will probably include the Vendor Reference)"
msgid "If you purchased any stockable products that you manage the inventory of, you will need to receive the products from the Inventory application after you confirm a Purchase Order. From the **Inventory dashboard**, you should see a button linking you directly to the transfer of products. This button is outlined in red below:"
msgid "If you have a lot of awaiting orders, apply a filter using the search bar in the upper right. With this search bar, you may filter based on the Vendor (Partner), the product, or the source document, also known as the reference of your purchase order. You also have the capability to group the orders by different criteria under **Group By**. Selecting an item from this list will open the following screen where you then will receive the products."
msgid "When you receive a Vendor Bill for a previous purchase, be sure to record it in the Purchases application under the **Control Menu**. You need to create a new vendor bill even if you already registered a purchase order."
msgid "The first thing you will need to do upon creating a Vendor Bill is to select the appropriate Vendor as this will also pull up any associated accounting or pricelist information. From there, you can choose to specify any one or multiple Purchase Orders to populate the Vendor Bill with. When you select a Purchase Order from the list, Odoo will pull any uninvoiced products associated to that Purchase Order and automatically populate that information below. If you are having a hard time finding the appropriate Vendor bill, you may search through the list by inputting the vendor reference number or your internal purchase order number."
msgid "While the invoice is in draft state, you can make any modifications you need (i.e. remove or add product lines, modify quantities, and change prices)."
msgid "Every time you record a new vendor bill, Odoo will automatically populate the product quantities based on what has been received from the vendor. If this value is showing a zero, this means that you have not yet received this product and simply serves as a reminder that the product is not in hand and you may need to inquire further into this. At any point in time, before you validate the Vendor Bill, you may override this zero quantity."
msgid "If the bill you receive from the vendor has different quantities than what Odoo automatically populates as quantities, this could be due to several reasons:"
msgid "the vendor is billing you for products that you might not have received yet, as the invoicing control may be based on ordered or received quantities,"
msgid "In these instances it is recommended that you verify that the bill, and any associated purchase order to the vendor, are accurate and that you understand what you have ordered and what you have already received."
msgid "If you need to manage products based on ordered quantities over received quantities, you will need to belong to the group **Purchase Manager**. Ask your system administrator to enable these access on :menuselection:`Settings --> Users --> Users --> Access Rights`. Once you belong to the correct group, select the product(s) you wish to modify, and you should see a new field appear, labeled **Control Purchase Bills**."
msgid "When creating a vendor bill and selecting the appropriate purchase order, you may continue to select additional purchase orders and Odoo will add the additional line items from that purchase order.. If you have not deleted the previous line items from the first purchase order the bill will be linked to all the appropriate purchase orders."
msgid "Cash discounts are an incentive (usually a small percentage) that you offer to customers in return for paying a bill owed before the scheduled due date. If used properly, cash discounts improve the Days Sales Outstanding aspect of a business's cash conversion cycle."
msgid "For example, a typical cash discount would be: you offer a 2% discount on an invoice due in 30 days if the customer were to pay within the first 5 days of receiving the invoice."
msgid "In order to manage cash discounts, we will use the payment terms concept of Odoo (From the Accounting module, go to :menuselection:`Configuration --> Management --> Payment terms --> Create`)."
msgid "A typical payment term of 30 days would have only one installment: balance in 30 days. But, in order to configure the cash discount, you can configure the payment term with two installments:"
msgid "To make it clear that it's not a payment term but a cash discount, don't forget to set a clear description that will appear on the invoice: Invoice is due within 30 days, but you can benefit from a 2% cash discount if you pay within 5 days."
msgid "In order to speed up the bank reconciliation process, we can create a model of entry for all cash discounts. To do that, from the Accounting application dashboard, click on the \"More\" link on the bank and choose the option \"Reconciliation Models\"."
msgid "Even if it's a 2% cash discount, set a 100% amount on the reconciliation model as it means 100% of the remaining balance (the 2%). You can use the same reconciliation model for all your cash discount. No need to create a model per payment term."
msgid "Once the invoice is validated, Odoo will automatically split the account receivable part of the journal entry with two installments having a different due date: 98% within 5 days, 2% within 30 days."
msgid "If the customer pays with a cash discount, when processing the bank statement, you will match the payment (98%) with the related line in the journal entry."
msgid "As you can see in the above screenshot, when selecting the customer, you also see the 2% remaining of 3$. If you want to accept the cash discount (if the customer paid within the 5 days), you can click on this line with 2%, click on \"Open Balance\", and select your \"Cash Discount\" reconciliation model. That way, the invoice is marked as fully paid."
msgid "from now on, matching the remaining 2% has to be done manually. In the future, we plan to automate the reconciliation of the 2% if the 98% are paid on time."
msgid "If the customer pays the invoice fully, without benefiting from the cash discount, you will reconcile the payment (in full) with the two lines from the invoice (98% and 2%). Just click on the two lines to match them with the payment."
msgid "Deferred/unearned revenue is an advance payment recorded on the recipient's balance sheet as a liability account until either the services have been rendered or the products have been delivered. Deferred revenue is a liability account because it refers to revenue that has not yet been earned, but represents products or services that are owed to the customer. As the products or services are delivered over time, the revenue is recognized and posted on the income statement."
msgid "For example: let's say you sell a 2 year support contract for $24,000 that begins next month for a period of 24 months. Once you validate the customer invoice, the $24.000 should be posted into a deferred revenues account. This is because the $24,000 you received has not yet been earned."
msgid "Over the next 24 months, you will be reducing the deferred revenues account by $1,000 ($24,000/24) on a monthly basis and recognizing that amount as revenue."
msgid "In order to automate deferred revenues, go to the settings menu under the application :menuselection:`Accounting --> Configuration` and activate the **Assets management & revenue recognition** option. This will install the **Revenue Recognition Management** module."
msgid "In some version of Odoo 9, besides checking this option, you need to install the \"Revenue Recognition Management\" module. If you are using Odoo 9, you might check if the module is correctly installed."
msgid "Once the module is installed, you need to create deferred revenue types. From the Accounting application, go to the menu :menuselection:`Configuration --> Deferred Revenues Types`."
msgid "Once deferred revenues types are defined, you can set them on the related products. On the product form, in the Accounting tab, you can set a deferred revenue type."
msgid "Once the products are configured, you can create a customer invoice using this product. Once the customer invoice is validated, Odoo will automatically create a deferred revenue for you, and the related journal entry."
msgid "In order to manage installment plans related to an invoice, you should use payment terms in Odoo. They apply on both customer invoices and supplier bills."
msgid "payment terms are not to be confused with a payment in several parts. If, for a specific order, you invoice the customer in two parts, that's not a payment term but an invoice policy."
msgid "A payment term may have one line (ex: 21 days) or several lines (10% within 3 days and the balance within 21 days). If you create a payment term with several lines, make sure the latest one is the balance. (avoid doing 50% in 10 days and 50% in 21 days because, with the rounding, it may not compute exactly 100%)"
msgid "**a customer**: the payment term automatically applies on new sales orders or invoices for this customer. Set payment terms on customers if you grant this payment term for all future orders for this customer."
msgid "If an invoice contains a payment term, the journal entry related to the invoice is different. Without payment term, an invoice of $100 will produce the following journal entry (for the clarity of the example, we did not set any tax on the invoice):"
msgid "If you do an invoice the 1st of January with a payment term of 10% within 3 days and the balance within 30 days, you get the following journal entry:"
msgid "On the customer statement, you will see two lines with different due dates. To get the customer statement, use the menu Sales > Customers Statement."
msgid "In most accounting legislation over the word, it's not allowed to modify an invoice that is validated and sent to the customer. However, you sometimes need to change an invoice for different reasons: the sale has changed, the made a mistake while recording the invoice, etc."
msgid "If your invoice is still in draft, you can modify it the way you want. However, if your invoice is validated, you can not change it anymore. If you need to modify it, the right operations to do are:"
msgid "In the refund dialog, select the option \"Modify: create a refund, reconcile and create a draft invoice\". Once you click on the \"Create Refund\" button, Odoo will void your existing invoice and create a new draft invoice that is a duplicate of the original one."
msgid "if you already sent the original invoice to your customer, you should send the new invoice and the refund to the customer so that he gets all the documents."
msgid "Depending on your business and the application you use, there are different ways to automate the customer invoice creation in Odoo. Usually, draft invoices are created by the system (with information coming from other documents like sales order or contracts) and accountant just have to validate draft invoices and send the invoices in batch (by regular mail or email)."
msgid "In most companies, salespeople create quotations that become sales order once they are validated. Then, draft invoices are created based on the sales order. You have different options like:"
msgid "For most other use cases, it's recommended to invoice manually. It allows the salesperson to trigger the invoice on demand with options: invoice the whole order, invoice a percentage (advance), invoice some lines, invoice a fixed advance."
msgid "Retailers and eCommerce usually invoice based on delivery orders, instead of sales order. This approach is suitable for businesses where the quantities you deliver may differs from the ordered quantities: foods (invoice based on actual Kg)."
msgid "This way, if you deliver a partial order, you only invoice for what you really delivered. If you do back orders (deliver partially and the rest later), the customer will receive two invoices, one for each delivery order."
msgid "An eCommerce order will also trigger the creation of the order when it is fully paid. If you allow paying orders by check or wire transfer, Odoo only creates an order and the invoice will be triggered once the payment is received."
msgid "If you use contracts, you can trigger invoice based on time and material spent, expenses or fixed lines of services/products. Every month, the salesperson will trigger invoice based on activities on the contract."
msgid "You can invoice at the end of the contract or trigger intermediate invoices. This approach is used by services companies that invoice mostly based on time and material. For services companies that invoice on fix price, they use a regular sales order."
msgid "For subscriptions, an invoice is triggered periodically, automatically. The frequency of the invoicing and the services/products invoiced are defined on the contract."
msgid "Users can also create invoices manually without using contracts or a sales order. It's a recommended approach if you do not need to manage the sales process (quotations), or the delivery of the products or services."
msgid "Payment terms are different from invoicing in several times. If, for a specific order, you invoice the customer in two parts, that's not a payment term but invoice conditions."
msgid "Configure your usual payment terms from the Configuration menu of the Account application. The description of the payment term is the one that appear on the invoice or the sale order."
msgid "A payment term may have one line (ex: 21 days) or several lines (10% within 3 days and the balance within 21 days). If you create a payment term with several lines, be sure the latest one is the balance. (avoid doing 50% in 10 days and 50% in 21 days because, with the rounding, it may not do exactly 100%)"
msgid "**a customer**: to apply this payment term automatically on new sale orders or invoices for this customer. Set payment terms on customers if you grant this payment term for all future orders of this customer."
msgid "If an invoice has a payment term, the journal entry related to the invoice is different. Without payment term or tax, an invoice of $100 will produce this journal entry:"
msgid "The easiest way to manage payment terms for vendor bills is to record a due date on the bill. You don't need to assign a payment term, just the due date is enough."
msgid "But if you need to manage vendor terms with several installments, you can still use payment terms, exactly like in customer invoices. If you set a payment term on the vendor bill, you don't need to set a due date. The exact due date for all installments will be automatically created."
msgid "In Odoo, it's not possible to modify an invoice that has been validated and sent to the customer. If a mistake was made on a validated invoice, the legal way to handle that is to refund the invoice, reconcile it with the original invoice to close them and create a new invoice."
msgid "If you need to modify an existing invoice, use the Refund Invoice button on the invoice. In the refund method field, select \"Modify: create a refund, reconcile, and create a new draft invoice\"."
msgid "If you need to cancel an existing invoice, use the Refund Invoice button on the invoice. In the refund method field, select \"Cancel: create a refund and reconcile\"."
msgid "If you need to refund an existing invoice partially, use the Refund Invoice button on the invoice. In the refund method field, select \"Create a draft refund\"."
msgid "Odoo will automatically create a draft refund. You may modify the refund (example: remove the lines you do not want to refund) and validate it. Then, send the refund by regular mail or email to your customer."
msgid "Refunding an invoice is different from refunding a payment. Usually, a refund invoice is sent before the customer has done a payment. If the customer has already paid, they should be reimbursed by doing a customer payment refund."
msgid "There are two ways to handle payments received by checks. Odoo support both approaches so that you can use the one that better fits your habits."
msgid "**Undeposited Funds:** once you receive the check, you record a payment by check on the invoice. (using a Check journal and posted on the Undeposited Fund account) Then, once the check arrives in your bank account, move money from Undeposited Funds to your bank account."
msgid "**One journal entry only:** once your receive the check, you record a payment on your bank, paid by check, without going through the **Undeposited Funds**. Once you process your bank statement, you do the matching with your bank feed and the check payment, without creating a dedicated journal entry."
msgid "We recommend the first approach as it is more accurate (your bank account balance is accurate, taking into accounts checks that have not been cashed yet). Both approaches require the same effort."
msgid "Even if the first method is cleaner, Odoo support the second approach because some accountants are used to it (quickbooks and peachtree users)."
msgid "The first way to handle checks is to create a check journal. Thus, checks become a payment method in itself and you will record two transactions."
msgid "If you use this approach to manage received checks, you get the list of checks that have not been cashed in the **Undeposit Funds** account (accessible, for example, from the general ledger)."
msgid "Both methods will produce the same data in your accounting at the end of the process. But, if you have checks that have not been cashed, this one is cleaner because those checks have not been reported yet on your bank account."
msgid "Once you will receive the bank statements, you will do the matching with the statement and this actual payment. (technically: point this payment and relate it to the statement line)"
msgid "You may also record the payment directly without going on the customer invoice, using the menu :menuselection:`Sales --> Payments`. This method may be more convenient if you have a lot of checks to record in a batch but you will have to reconcile entries afterwards (matching payments with invoices)"
msgid "If you use this approach to manage received checks, you can use the report **Bank Reconciliation Report** to verify which checks have been received or paid by the bank. (this report is available from the **More** option from the Accounting dashboard on the related bank account)."
msgid "There are two ways to handle payments received by credit cards. Odoo support both approaches so that you can use the one that better fits your habits."
msgid "**Undeposited Funds** (mostly used in european countries): once you receive the credit card payment authorization, you record a payment by credit card on the invoice (using a Credit card journal and posted on the Undeposited Fund account). Then, once the credit card payments arrives in your bank account, move money from Undeposited Funds to your bank account."
msgid "**One journal entry only** (mostly used in the U.S.): once your receive the credit card payment, you record a payment on your bank, paid by credit card, without going through the Undeposited Funds. Once you process your bank statement, you do the matching with your bank feed and the credit card payment, without creating a dedicated journal entry ."
msgid "We recommend the first approach as it is more accurate (your bank account balance is accurate, taking into accounts credit cards that have not been cashed yet). Both approaches require the same effort."
msgid "If you use eCommerce and an automated payment gateway, you will only need to take care of the bank reconciliation part as paid invoice will be automatically recorded in the right journal. You will use the second approach."
msgid "Even if the first method is cleaner, Odoo support the second approach because some accountants are used to it (*QuickBooks* and *Peachtree* users)."
msgid "The first way to handle credit cards is to create a credit card journal. Thus, credit cards become a payment method in itself and you will record two transactions."
msgid "Once you receive a customer credit card payment, go to the related invoice and click on Register Payment. Fill in the information about the payment:"
msgid "If you use this approach to manage credit cards payments, you get the list of credit cards payments that have not been cashed in the \"Credit card\" account (accessible, for example, from the general ledger)."
msgid "Both methods will produce the same data in your accounting at the end of the process. But, if you have credit cards that have not been cashed, this one is cleaner because those credit cards have not been reported yet on your bank account."
msgid "The invoice is marked as paid as soon as the credit card payment has been recorded. Once you receive the bank statements, you will do the matching with the statement and this actual payment (technically: point this payment and relate it to the statement line)."
msgid "You may also record the payment directly without going on the customer invoice, using the top menu :menuselection:`Sales --> Payments`. This method may be more convenient if you have a lot of credit cards to record in a batch but you will have to reconcile entries afterwards (matching payments with invoices)."
msgid "If you use this approach to manage received credit cards, you can use the report \"Bank Reconciliation Report\" to verify which credit cards have been received or paid by the bank (this report is available from the \"More\" option from the Accounting dashboard on the related bank account)."
msgid "Getting paid and organizing customer reminders is always a difficult task, however it is critical for the health of the company to stay diligent about outstanding receivables. Fortunately, Odoo provides the right tools to track receivables, automate customer statements, and measure your performance."
msgid "If you have any unreconciled transactions in your bank account, you will need to process them first before you begin analyzing your customers statements. This ensures that you have recorded all of the latest customer payments before sending out reminders to any customers with outstanding balances."
msgid "After you have reconciled all of your bank accounts, you can then generate an accurate Aged Receivables Report from the Reports menu. This report will display all of the customers and their outstanding balances on open invoices."
msgid "The report displays this information in time increments to better paint a picture of the outstanding balances your customers hold and for how long they have held these outstanding balances. You can then appropriately focus your efforts on the appropriate customers."
msgid "You can then select any of the customers on this list and Odoo will open up their invoice details in the form of the Customer Follow-Up letter, also known as the **Customer Statement**."
msgid "You can set reminders for when you would like to next contact the particular customer. Selecting **Manual** will open up the follow up scheduling tool, while selecting **Auto** will automatically recommend that you contact the customer 15 days from then if the customer has not yet paid for the invoice. Installing the **Follow-Up Plans** module will allow you to define automated actions and intervals to send reminders."
msgid "If you have already sent out a reminder to a customer a few days ago, a warning message will appear at the top of the screen, reminding you that you should not send another reminder so soon since one was already sent recently. Every time you log a note, Odoo will automatically set the next reminder date, unless you choose to manually set it by selecting the next reminder button at the top right of the screen."
msgid "You can also specify the expected payment date on an invoice line directly, therefore defining the next reminder in case the invoice has not been paid."
msgid "Here Odoo will open all the statements awaiting to be processed, which is determined by the last reminder they received. You can choose to process them one by one, send multiple letters or emails in batches, or set a next action date for the next time they'll be contacted."
msgid "You can access the customer statement report daily and Odoo will only display the customers you need to contact on any given day. This is based on:"
msgid "Customers that have not been reminded over the last X days (\"X\" being defined as the overdue date of the invoice after the first reminder, then the next action date set at every reminder)"
msgid "The **Payment Follow-up Management** module allows you to define reminder plans. After installing it from the **Apps** menu, go to the **Follow-up Levels** menu in the accounting configuration to set up your dunning process."
msgid "Thanks to this module, you can send every email and letters in batches for all your customers at once. The next reminder will automatically be computed based on your configured follow-up plan."
msgid "The module will also add a red/green dot on each customer, this will allow you to easily mark customer status's with the following options: \"Good Debtor, Normal Debtor, or bad debtors."
msgid "The DSO (Days of Outstanding Sales) is a measure of the average number of days that a company takes to collect revenue after a sale has been made. DSO is calculated by dividing the amount of accounts receivable during a given period by the total value of credit sales during the same period, and multiplying the result by the number of days in the period measured."
msgid "The \"Paypal Payment Acquirer\" module allows you to accept payments via paypal, for your sales orders, invoices, or online orders. As paypal accepts payments through credit cards (VISA, Mastercard, …), you will be able to process most payment methods."
msgid "PayPal PayFlow Pro (S2S, Server 2 Server): the user is not redirected to paypal and the payment can be done in the background. This method is mostly used for subscription businesses where you need to charge your customers periodically."
msgid "By default, Paypal is configured to work in a test environment, out-of-the-box. It means you can already test the full order to payment flow with the paypal sandbox, without having to configure the next steps."
msgid "Record your Merchant Paypal ID (personal or business account both will have it) it will be entered in Odoo backend :menuselection:`Paypal Settings --> Account Options`."
msgid "If you want your customers to be able to pay through Paypal while not having a Paypal account- following setting \"Paypal Account Optional\" needs to be set to **ON**. All users will be able to choose Credit/debit card payment option - Paypal account not required."
msgid "Auto Return should be on (the value can be quite generic, like <odoo_instance>/shop/confirmation; the correct URL will be set for each transaction)"
msgid "On-premise databases must be accessible through classic HTTP/HTTPS ports (80/443) for Paypal to work correctly, usually through a reverse proxy. Contact your integrating partner if you are unsure this is the case. Databases hosted on odoo.com are already configured correctly."
msgid "If a payment is not linked to an invoice, the customer has an outstanding credit with your company, or your company as an outstanding balance with a vendor. You can use this outstanding credit/debit to pay future invoices or bills."
msgid "If you register a payment on a customer invoice or a vendor bill, the payment is automatically reconciled with the invoice reducing the amount due."
msgid "The green icon near the payment line will display more information about the payment. From there you can choose to open the journal entry or reconcile the payment."
msgid "If you unreconcile a payment, it is still registered in your books but not linked to the specific invoice any longer. If you unreconcile a payment in a different currency, Odoo will create a journal entry to reverse the Currency Exchange Loss/Gain posted at the time of reconciliation."
msgid "In the Accounting application, you can create a new payment from the Sales menu (register a customer payment) or the Purchases menu (pay a vendor). If you use these menus, the payment is not linked to an invoice, but can easily be reconciled on an invoice later on."
msgid "When registering a new payment, you must select a customer or vendor, the payment method, and the amount of the payment. The currency of the transaction is defined by the payment method. If the payment refers to a document (sale order, purchase order or invoice), set the reference of this document in the memo field."
msgid "When validating a new invoice, Odoo will warn you that an outstanding payment for this customer or vendor is available. In this case, you can reconcile this payment to the invoice near the totals at the bottom, under \"Outstanding Payments\"."
msgid "If you want to reconcile all outstanding payments and invoices at once (instead of doing so one by one), you can use the batch reconciliation feature within Odoo."
msgid "The batch reconciliation feature is available from the dashboard on the Customer Invoices card and the Vendor Bills card for reconciling Accounts Receivable and Payable, respectively."
msgid "The payments matching tool will open all unreconciled customers or vendors and will give you the opportunity to process them all one by one, doing the matching of all their payments and invoices at once."
msgid "During the reconciliation, if the sum of the debits and credits do not match, it means there is still a remaining balance that either needs to be reconciled at a later date, or needs to be written off directly."
msgid "Just like making a customer or vendor payment, you transfer cash internally between your bank accounts from the dashboard or from the menus up top."
msgid "When making an internal transfer from one bank account to another, select the bank you want to apply the transfer from in the dashboard, and in the register payments screen, you select the transfer to account. Do not go through this process again in the other bank account or else you will end up with two journal entries for the same transaction."
msgid "If you want to go further in the automation of the credit collection process, you can use follow-up plans. They will help you automate all the steps to get paid, by triggering them at the right time: send customer statements by emails, send regular letter (through the Docsaway integration), create a task to manually call the customer, etc..."
msgid "You must start by activating the feature, using the menu :menuselection:`Configuration --> Settings` of the Accounting application. From the settings screen, activate the feature **Enable payment follow-up management**."
msgid "To automate customer follow ups, you must configure your follow–up levels using the menu :menuselection:`Accounting --> Configuration --> Payment Follow-ups`. You should define one and only one follow-up plan per company."
msgid "As you need to provide a number of days relative to the due date, you can use a negative number. As an example, if an invoice is issued the January 1st but the due date is January 30, if you set a reminder 3 days before the due date, the customer may receive an email in January 17."
msgid "Once everything is setup, Odoo will prepare follow-up letters and emails automatically for you. All you have to do is to the menu :menuselection:`Sales --> Customers Statement` in the accounting application."
msgid "You can use this menu every day, once a week or once a month. You do not risk to send two times the same reminder to your customer. Odoo only proposes you the action you have to do. If you do it every day, you will have a few calls to do per day. If you do it once a month, you will have much more work once you do it."
msgid "It's up to you to organize the way you want to work. But it's a good practice to reconcile your bank statements before launching the follow-ups. That way, all paid invoices will be reconciled and you will not send a follow-up letter to a customer that already paid his invoice."
msgid "You can force a customer statement, even if Odoo do not proposes you to do it, because it's not the right date yet. To do this, you should go to the Aged Receivable report (in the report menu of the Accounting application). From this report, you can click on a customer to get to his customer statement."
msgid "Odoo can exclude an invoice from follow-ups actions for specific date by clicking on **Log a Note**, then choose one of the ready options (*one week*, *two weeks*, *one month*, *two months*), So Odoo will calculate the required date according to the current date."
msgid "Another way to achieve it is the following: click on the required invoice, then choose **Change expected payment date/note**, then enter a new payment date and note."
