msgid "Unless you plan to send large batches of mass mailing that could require the use of an external mail server, simply enjoy your new Odoo database."
msgid "This document is **mainly dedicated to Odoo on-premise users** who don't benefit from an out-of-the-box solution to send and receive emails in Odoo, unlike `Odoo Online <https://www.odoo.com/trial>`__ & `Odoo.sh <https://www.odoo.sh>`__."
msgid "If no one in your company is used to manage email servers, we strongly recommend that you opt for those Odoo hosting solutions. Their email system works instantly and is monitored by professionals. Nevertheless you can still use your own email servers if you want to manage your email server's reputation yourself."
msgid "Office 365 email servers don't allow easily to send external emails from hosts like Odoo. Refer to the `Microsoft's documentation <https://support.office.com/en-us/article/How-to-set-up-a-multifunction-device-or-application-to-send-email-using-Office-365-69f58e99-c550-4274-ad18-c805d654b4c4>`__ to make it work."
msgid "As a system admin, go to :menuselection:`Settings --> General Settings` and check *External Email Servers*. Then, click *Outgoing Mail Servers* to create one and reference the SMTP data of your email server. Once all the information has been filled out, click on *Test Connection*."
msgid "If you get a ``[AUTHENTICATIONFAILED] Invalid credentials (Failure)`` warning when you *Test Connection* on a Gmail address, activate the *Less secure app access* option. A direct link can be `accessed here <https://myaccount.google.com/lesssecureapps?pli=1>`_."
msgid "Please refer to `Microsoft's documentation <https://support.office.com/en-us/article/How-to-set-up-a-multifunction-device-or-application-to-send-email-using-Office-365-69f58e99-c550-4274-ad18-c805d654b4c4>`__ to configure a SMTP relay for your Odoo's IP address."
msgid "You can use an G Suite server for any Odoo hosting type. To do so you need to setup the SMTP relay service. The configuration steps are explained in `Google documentation <https://support.google.com/a/answer/2956491?hl=en>`__."
msgid "In case you use SPF (Sender Policy Framework) to increase the deliverability of your outgoing emails, don't forget to authorize Odoo as a sending host in your domain name settings. Here is the configuration for Odoo Online:"
msgid "In case a SPF TXT record is already set, add \"include:_spf.odoo.com\". e.g. for a domain name that sends emails via Odoo Online and via G Suite it could be: v=spf1 include:_spf.odoo.com include:_spf.google.com ~all"
msgid "Adding more than one SPF record for a domain can cause problems with mail delivery and spam classification. Instead, we recommend using only one SPF record by modifying it to authorize Odoo."
msgid "You should do the same thing if DKIM (Domain Keys Identified Mail) is enabled on your email server. In the case of Odoo Online & Odoo.sh, you should add a DNS \"odoo._domainkey\" CNAME record to \"odoo._domainkey.odoo.com\". For example, for \"foo.com\" they should have a record \"odoo._domainkey.foo.com\" that is a CNAME with the value \"odoo._domainkey.odoo.com\"."
msgid "**Reply messages** of messages sent from Odoo are routed to their original discussion thread (and to the inbox of all its followers) by the catchall alias (**catchall@**)."
msgid "**Bounced messages** are routed to **bounce@** in order to track them in Odoo. This is especially used in `Odoo Email Marketing <https://www.odoo.com/page/email-marketing>`__ to opt-out invalid recipients."
msgid "Depending on your mail server, there might be several methods to fetch emails. The easiest and most recommended method is to manage one email address per Odoo alias in your mail server."
msgid "If you use Odoo on-premise, create an *Incoming Mail Server* in Odoo for each alias. You can do it from the General Settings as well. Fill out the form according to your email provider’s settings. Leave the *Actions to Perform on Incoming Mails* blank. Once all the information has been filled out, click on *TEST & CONFIRM*."
msgid "If you use Odoo Online or Odoo.sh, We do recommend to redirect incoming messages to Odoo's domain name rather than exclusively use your own email server. That way you will receive incoming messages without delay. Indeed, Odoo Online is fetching incoming messages of external servers once per hour only. You should set redirections for all the email addresses to Odoo's domain name in your email server (e.g. *catchall@mydomain.ext* to *catchall@mycompany.odoo.com*)."
msgid "Object aliases can be edited from their respective configuration view. To edit catchall and bounce aliases, you first need to activate the :doc:`Developer mode <../../general/developer_mode/activate>`."
msgid "Then go to :menuselection:`Settings --> Technical --> Parameters --> System Parameters` to customize the aliases (*mail.catchall.alias* & * mail.bounce.alias*)."
msgid "By default inbound messages are fetched every 5 minutes in Odoo on-premise. You can change this value in :doc:`Developer mode <../../general/developer_mode/activate>`. Go to :menuselection:`Settings --> Technical --> Automation --> Scheduled Actions` and look for *Mail: Fetchmail Service*."
msgid "We all know writing good emails is vital to get a high response rate, but you do not want to rewrite the same structure every time, do you? That is where email templates come in. Without the need to rewrite the entire email structure every time, you save time to focus on the content. Multiple templates also let you deliver the right message to the right audience, improving their overall experience with the company."
msgid "The :doc:`Developer mode <../../general/developer_mode/activate>` must be activated. Then, go to :menuselection:`Settings --> Technical --> Templates`. A view of the existing templates is shown."
msgid "To add a new one, click on *Create* and choose the type of document this template is used with. In the example below, the template would be sent to job applicants."
msgid "Under *Email Configuration*, fields such as *From*, *To (Emails)*, *To (Partners)*, require placeholders. If the *From* field is not set, the default value is the author’s email alias, if configured, or email address."
msgid "Next, copy the *Placeholder Expression* and paste it in the *Body* of the email, under the *Content* tab, using - essentially - the *Code View*."
msgid "Deactivate the *Code View* option by simply clicking on it again, and easily design the message. Click on *Preview* to check how the email looks before sending it."
msgid "Discuss allows you to bring all of your company’s communication together through messages, notes, and chat. Share information, projects, files, prioritize tasks, and stay connected with colleagues and partners throughout applications. Forge better relationships, increase productivity and transparency by promoting a convenient way of communicating."
msgid "By default, the field is set as *Handle by Emails* making messages, notes, and notifications where you were mentioned or that you follow, to be sent through email. By choosing *Handle in Odoo*, they are shown in the *Inbox*."
msgid "The first time you log in to your account, OdooBot sends you a message asking for permission to receive desktop notifications to chats. If accepted, you receive push notifications to the messages sent to you despite of where you are in Odoo."
msgid "To mention a user within a chat or the :doc:`chatter <../../project/tasks/collaborate>` type *@user-name*; to refer to a channel, type *#channel-name*."
msgstr ""
#: ../../discuss/overview/get_started.rst:67
msgid "A notification is sent to the user mentioned either to his *Inbox* or through email, depending on his settings."
msgstr ""
#: ../../discuss/overview/get_started.rst:74
msgid "When a user is mentioned, the search list (list of names) suggests values first based on the task’s :doc:`followers <../../project/tasks/collaborate>`, and secondly on *Employees*. If the record being searched does not match with either a follower or employee, the scope of the search becomes all partners."
msgstr ""
#: ../../discuss/overview/get_started.rst:80
msgid "Chat status"
msgstr ""
#: ../../discuss/overview/get_started.rst:82
msgid "It is helpful to see what colleagues are up to and how quickly they can respond to messages by checking their *Status*. The status is shown on the left side of a contact’s names on Discuss’ sidebar and on the *Messaging menu*."
msgstr ""
#: ../../discuss/overview/get_started.rst:86
msgid "Green = online"
msgstr ""
#: ../../discuss/overview/get_started.rst:87
msgid "Orange = away"
msgstr ""
#: ../../discuss/overview/get_started.rst:88
msgid "White = offline"
msgstr ""
#: ../../discuss/overview/get_started.rst:89
msgid "Airplane = out of the office"
msgstr ""
#: ../../discuss/overview/get_started.rst:97
msgid ":doc:`../../project/tasks/collaborate`"
msgstr ""
#: ../../discuss/overview/get_started.rst:98
#: ../../discuss/overview/plan_activities.rst:65
msgid ":doc:`team_communication`"
msgstr ""
#: ../../discuss/overview/get_started.rst:99
msgid ":doc:`../advanced/email_servers`"
msgstr ""
#: ../../discuss/overview/plan_activities.rst:3
msgid "Get Organized by Planning Activities"
msgstr ""
#: ../../discuss/overview/plan_activities.rst:5
msgid "When you plan activities you minimize the risk of uncertainties, as you provide clear directions for the course of your next action. In addition to that, you do not leave space for wasteful activities and reduce the chance of having overlapping actions between team members."
msgid "Activities can be planned and managed from the :doc:`Chatter <../../project/tasks/collaborate>` by clicking on *Schedule activity*, or through Kanban views."
msgid "A number of activities types are available by default in Odoo (call, email, meeting, etc.). However, you can set new ones going to :menuselection:`Settings --> Activity types`."
msgid "You can use channels to organize discussions between individual teams, departments, projects, or any other group that requires regular communication. This way, you keep everyone in the loop updated with the latest developments."
msgid "A public channel is best used when many employees need to access information (such as company announcements), whereas a private channel could be used whenever information should be limited to specific groups (such as a specific department)."
msgid "Changing *Who can follow the group’s activities?* allows you to control which groups can have access to the channel. Note that allowing *Everyone* to follow a private channel lets other users view and join it, as they would a public one."
msgid "If you choose *Invited people only*, go to the *Members* tab to add your members, or, go to Discuss’ main page, select the channel and click on *Invite*."
msgid "For *Selected group of users*, the option *Auto Subscribe Groups* automatically add its members as followers. In other words, while *Authorized Groups* limits which users can access the channel, *Auto Subscribe Groups* automatically adds the user as a member as long as they are part of the group."
msgid "Once a channel is moderated, the menu *Ban List* allows you to add email addresses per moderated channel to auto-ban them from sending messages."
msgid "Once at least 20 channels, direct message and live chat conversations (if the module is installed on your database) are pinned in the sidebar, a *Quick search…* bar is displayed. It is a clever way to filter conversations and quickly find the one you need."
msgid "Apply filters criteria and save it for later use. The search function accepts wildcards by using the underscore character *(_)* to represent a single character."
