msgid "CODA is a file format for bank statements in Belgium. Most Belgian banks, as well as the Isabel software, allows to download a CODA file with all your bank statements."
msgid "With Odoo, you can download an CODA file from your bank or accounting software and import it directly in Odoo. This will create all bank statements."
msgid "If you have installed the Belgian Chart of Account provided with Odoo, the CODA import feature is already installed by default. In such a case, you can move directly to the next section `Import your first coda file <InstallCoda_>`_"
msgid "If CODA is not activated yet, you need to do it first. In the Accounting application, go to the menu :menuselection:`Configuration --> Settings`. From the accounting settings, check the option **Import of Bank Statements in .CODA Format** and apply."
msgid "Once you have installed this feature, you can setup your bank account to allow importing bank statement files. To do this, go to the accounting **Dashboard**, and click on the button **More** on the bank account card. Then, click on **Import Statement** to load your first CODA file."
msgid "After having imported your first file, the Odoo accounting dashboard will automatically propose you to import more files for your bank. For the next import, you don't need to go to the **More** button anymore, you can directly click on the link **Import Statement**."
msgid "Every time you get a statement related to a new customer / supplier, Odoo will ask you to select the right contact to reconcile the transaction. Odoo learns from that operation and will automatically complete the next payments you get or make to these contacts. This will speed up a lot the reconciliation process."
msgid "Odoo is able to automatically detect if some files or transactions have already been imported. So, you should not worry about avoiding to import two times the same file: Odoo will check everything for you before creating new bank statements."
msgid "In the Dashboard, click on the button **New Statement** related to the bank journal. If some reconciliations need to be done, the New Statement link will be found underneath."
msgid "Just fill in the fields according the the information written on your bank statement. The reference can be filled in manually or you can leave it empty. We recommend to fill in the partner to ease the reconciliation process."
msgid "Open Financial Exchange (OFX) is a unified specification for the electronic exchange of financial data between financial institutions, businesses and consumers via the Internet."
msgid "With Odoo, you can download an OFX file from your bank or accounting software and import it directly in your Odoo instance. This will create all bank statements."
msgid "In order to import OFX statements, you need to activate the feature in Odoo. In the Accounting application, go to the menu :menuselection:`Configuration --> Settings`. From the accounting settings, check the bank statements option **Import in .OFX Format** and apply."
msgid "Once you have installed this feature, you can setup your bank account to allow importing bank statement files. To do this, go to the accounting Dashboard, and click on the **More** button of the bank account. Then, click on **Import Statement** to load your first OFX file."
msgid "After having imported your first file, the Odoo accounting dashboard will automatically propose you to import more files for your bank. For the next import, you don't need to go to the **More** menu anymore, you can directly click on the link **Import Statement**."
msgid "Every time you get a statement related to a new customer / supplier, Odoo will ask you to select the right contact to reconcile the transaction. Odoo learns from that operation and will automatically complete the next payments you get or do to these contacts. This will speed up a lot the reconciliation process."
msgid "With Odoo, you can synchronize your PayPal account. That way, you don't have to record all your PayPal transaction in your favorite accounting software. The synchronization is done every 4 hours, and you can start reconciling PayPal payments in just a click."
msgid "Start by installing the **account_yodlee** module, if it is not already installed. To do that, got the the menu :menuselection:`Accounting --> Configuration --> Settings` of the accounting application. In the section **Bank & Cash**, set the option **Bank Interface - Sync your bank feeds automatically**."
msgid "A PayPal account in Odoo is managed like a bank account. To setup your PayPal account, use the menu :menuselection:`Configuration --> Bank Accounts`. Create a new bank account and name it **PayPal**. In the bank field, you can set **PayPal**."
msgid "Once the PayPal account is created, go back to the **Accounting** dashboard and click on the **Synchronize** button. In the dialog, choose **PayPal** as the online institution and click on the configure button."
msgid "Your Paypal **must be in English** (if it is not the case you must change the language of your Paypal account) and if you use a Paypal business account you must switch back to the old interface in order for it to work with Online feeds (you can switch from new to old interface in your Paypal account)."
msgid "If you configured your Paypal account correctly you should get to the next step of the Online feeds configuration. There you will have a screen with a date to fetch transaction from and a list of account to choose. You must choose the **Paypal balance** account."
msgid "Quicken Interchange Format (QIF) is an open specification for reading and writing financial data to media (i.e. files). Although still widely used, QIF is an older format than Open Financial Exchange (OFX) and you should use the OFX version if you can export to both file formats."
msgid "With Odoo, you can download a QIF file from your bank or accounting software and import it directly in your Odoo instance. This will create all bank statements."
msgid "In order to import QIF statements, you need to activate the feature in Odoo. In the Accounting application, go to the menu :menuselection:`Configuration --> Settings`. From the accounting settings, check the bank statements option **Import in .QIF Format** and apply."
msgid "Once you have installed this feature, you can setup your bank account to allow importing bank statement files. To do this, go to the accounting Dashboard, and click on the **More** button of the bank account. Then, click on **Import Statement** to load your first QIF file."
msgid "Odoo is able to synchronize directly with your bank in order to get all bank statements imported automatically in Odoo every 4 hours. Before moving forward in this tutorial, you should check if your bank is supported. You can find it out from the `Odoo Accounting Features <https://www.odoo.com/page/accounting-features>`__"
msgid "Search for your bank name in the above page. If your bank appears in the proposition, it means it is supported by Odoo. The countries which are fully supported (meaning more than 95% of the banks) include: United States, Canada, New Zealand, Austria. More than 30 countries are partially supported, including: Colombia, India, France, Spain, etc."
msgid "If you we support banks of your country, the bank integration feature should already been installed. If it's not installed, you can manually install the module **account_yodlee**."
msgid "If you plan to use a bank interface with your Odoo Enterprise subscription, you don't have to do anything special, just make sure that your database is registered with your Odoo Enterprise contract."
msgid "Once the Plaid or Yodlee interface is installed, you can connect Odoo to your bank. To do that, click on **More** on the bank of your choice from the accounting dashboard. In the menu, click on Settings to configure this bank account."
msgid "Once it's done, go back to your accounting dashboard. You should see a **Online Synchronization** button on your bank card. Click on this button and fill in your bank credentials."
msgid "Yodlee tries to get the data from a bank account once a day. However, this doesn't always happen at the same time. And sometimes the process can fail. In that case, Yodlee retries one hour or two later. This is why in Odoo there is a cron that is running every 4 hours to fetch the information from Yodlee."
msgid "Moreover, a transaction can be visible in your bank account but not being fetched by Yodlee. Indeed, the transaction in your bank account can have the status \"pending\" and not the status \"posted\". In that case, Yodlee won't import it, you will have to wait till the status changes."
msgid "What is important to remember is that Yodlee is not a service fetching transactions in real time. This is a service to facilitate the import of the bank statements to the database."
msgid "This means that Yodlee is only currently working on developing the synchronization with this bank. The synchronization could already work or it may need a bit more time to have a 100% working synchronization. Unfortunately, there is not much to do about it except for being patient."
msgid "When your company's collections group receives checks from customers they will often place this money into their bank account in batches. As this money has been received in a physical form, someone in your company must manually bring the checks to the bank."
msgid "The bank will ask for a deposit ticket (also referred to as deposit slip) to be filled-in with the details of the checks or cash to be included in the transactions."
msgid "To verify that the **Batch Deposit** feature is installed, go to the :menuselection:`Configuration --> Settings` menu of the accounting application. Check the feature: **Allow batch deposit**."
msgid "To control which bank account can do batch deposit and which can not, go to the journal that you defined to pay your checks, usually called 'Checks' or 'Bank' (see :doc:`../../receivables/customer_payments/check`, in the Accounting apps, :menuselection:`Configuration --> Accounting --> Journals`."
msgid "If you check **Batch Deposit** in your debit method field, it means that payments created using this Journal (called Payment method when you want to make or receive a payment) will be applicable for the creation of Batch Deposits afterwards."
msgid "Once your checks are received, record them on the bank account on which you plan to deposit them. Once you select the bank account (or check journal if you configured Odoo that way), Odoo proposes you to use a batch deposit. Select this option if you plan to deposit the check to your bank."
msgid "payments can be registered from the menu :menuselection:`Sales --> Payments`, or directly on the related invoice, using the **Register Payment** button."
msgid "Select the bank, then select the payments (checks) you want to add in this deposit. By default, Odoo proposes you all the checks that have not been deposited yet. That way you can verify that you do not forget or lost a check."
msgid "When you process the bank statement reconciliation you will see the deposit ticket number referenced in the statement. When the reconciliation process is run, the user will be able to select the batch deposit that matches with the bank statement line."
msgid "If you select a batch deposit, Odoo will automatically fill all the checks contained in this deposit for the matching. (2 checks were in the batch deposit in the example below)"
msgid "After having installed the batch deposit features you need to reload the page so that the browser is aware of this new feature. Just click the reload button of your browser."
msgid "If you have a smaller amount in your bank statement than the actual amount in your batch deposit, it probably means that one of your check has been refused."
msgid "A company might have several bank accounts or cash registers. Within odoo it is possible to handle internal transfers of money with only a couple of clicks."
msgid "We will take the following example to illustrate. My company has two bank accounts and I want to transfer 50.000 euros from one of our bank accounts to the another one."
msgid "To handle internal transfers you need a transfer account in your charts of account. Odoo will generate an account automatically based on the country of your chart of account. To configure your chart of accounts and check the default transfer account go into the accounting module settings, select :menuselection:`Configuration --> Settings`."
msgid "The default transfer account will automatically be generated as well depending on your country's legislation. If necessary it can be modified from the same page."
msgid "Before we can register an internal transfer we need to add a new bank to our accounting dashboard. To do so enter the accounting module, click on :menuselection:`Configuration --> Bank Accounts`. Create a new bank account. You should fill in the **Account Number**. You can also create and edit your bank to specify your bank's details."
msgid "The first step is to register the internal payment. To do so go into your accounting dashboard, click on the **more** button of one of your banks and select :menuselection:`New --> Internal transfer`."
msgid "Create a new payment. The payment type will automatically be set to internal transfer. Select the **Bank** you want to transfer to, specify the **Amount** and add a **Memo** if you wish."
msgid "In terms of accounting the money is now booked in the transfer account. We'll need to import bank statements to book the money in the final accounts."
msgid "That is because we did not import the bank statement confirming the receiving and sending of the money. It's thus necessary to import your bank statement and reconcile the payment with the correct bank statement line. Once you receive your bank statements click the **new statement** button of the corresponding bank to import them."
msgid "Fill in your **Transactions line**. Once done, Odoo will display a **Computed Balance**. that computed balance is the theorical end balance of your bank account. If it's corresponding to the bank statement, it means that no errors were made. Fill in the **Ending balance** and click on the **Reconcile** button."
msgid "You need to choose counterparts for the payment. Select the correct bank statement line corresponding to the payment and click on the **reconcile** button. Close the statement to finish the transaction"
msgid "The same steps will need to be repeated once you receive your second bank statement. Note that if you specify the same amount and the same memo in both bank statements and payment transactions then the reconciliation will happen automatically."
msgid "We will take the following example to illustrate the concept : Every month my company receives a bank fee cost, which depends of our bank account current balance. This fee is thus variable."
msgid "First, we need to configure two model reconciliation entries. To do so, go to the accounting application dashboard. On your bank journal, click on :menuselection:`More --> Reconciliation Models`."
msgid "We create a button Label called Bank fees, select the correct account to book those fees. Moreover we also need to specify that the amount type is \"Percentage of balance\" with an Amount of 100%. This parameter will tell Odoo to take the entire fee into account."
msgid "When doing the reconciliation, you can select an open balance and click the **Reconciliation Model** button (in this case, **Bank Fees**) to get all the relevant data instantly."
msgid "Matching your bank statements with your accounting records can be a tedious task. You need to find the corresponding invoices, compare the amounts and partners' details with those in the bank statement. These steps can take a lot of time. Luckily, with Odoo you can very easily match your invoices or any other payment document with your bank statements."
msgid "We start at our issued Invoice of 2100 euros for Smith & Co. Because the sold product is a service we demand an immediate payment. Our accountant only handles bank statements at the end of week, so we have to mark this invoice as paid immediately in order to indicate that we can start rendering services to our customer."
msgid "By clicking on **register payment,** we are telling Odoo that our customer has paid the Invoice. We thus have to specify the amount and the payment method."
msgid "In Odoo, you can manage multiple bank accounts. In this page, you will be guided in the creation, modification or deletion of a bank or a credit card account."
msgid "Go to :menuselection:`Accounting --> Configuration --> Bank Accounts`. Click on **create** and fill in the form. You can decide to show the bank account number in you intend to send documents like sales orders or invoices. Select the payments methods you support with this bank account."
msgid "If you are working in a multi-company environment, you'll have to switch the company on your user preferences in order to add, edit or delete bank accounts from another company."
msgid "**Bank Identifier Code** = BIC : SWIFT Address assigned to a bank in order to send automated payments quickly and accurately to the banks concerned"
msgid "From the list of bank accounts, select items to delete and delete them from the action menu or go to the form and delete a single item from the action menu"
msgid "In Odoo, every transaction is recorded in the default currency of the company. Reports are all based on the currency of the company. But for transactions occurring in another currency, Odoo stores both the value in the currency of the company and the value in the currency of the transaction."
msgid "In order to allow your company to work with multiple currencies, you should activate the multi-currency mode. In the accounting application, go into :menuselection:`Configuration --> Settings --> Accounting & Finance Features` make sure the **Allow Multi-currencies** box is ticked. Provide a **Currency Exchange Gain / Loss** account, then click on **Apply**."
msgid "Once the Odoo is configured to support multiple currencies, you should activate the currencies you plan to work with. To do that, go to the menu :menuselection:`Configuration --> Currencies`. All the currencies are created by default, but you should activate the ones you plan to support (to activate a currency, check its \"Active\" field)."
msgid "After having activated the currencies, you can configure the parameters to automate the currency rate update. These options are also in the settings of the Accounting application, in the bottom of the page:"
msgid "That's all you have to do. Odoo will automatically post the foreign exchange gain or loss at the reconciliation of the payment with the invoice, depending if the currency rate increased or decreased between the invoice and the payment date."
msgid "Customers and vendor statements are managed in the currency of the invoice. So, the amount due by your customer (to your vendor) is always expressed in the currency of the invoice."
msgid "If you have several invoices with different currencies for the same customer, Odoo will split the customer statement by currency, as shown in the report below."
msgid "In the above report, the account receivable associated to Camptocamp is not managed in a secondary currency, which means that it keeps every transaction in its own currency. If you prefer, you can set the account receivable for this customer in a secondary currency and all its debts will automatically be converted to this currency."
msgid "In such a case, the customer statement always has only one currency. In general, this is not what the customer expect as he prefers to see the amounts in the currency of the invoices he received;"
msgid "The cash register is a journal to register receivings and payments transactions. It calculates the total money in and out, computing the total balance."
msgid "Put money in is used to placed your cash manually before starting your transactions. From the Register Transactions window, go to :menuselection:`More --> Put money in`"
msgid "Take money out is used to collect/get yor your cash manually after ending all your transactions. From the Register Transaction windows, go to :menuselection:`More --> Take money out`"
msgid "**l11n_co**: All the basic data to manage the accounting module, contains the default setup for: chart of accounts, taxes, retentions, identification document types"
msgid "**l10n_co_edi**: This module includes all the extra fields that are required for the Integration with Carvajal T&S and generate the electronic invoice, based on the DIAN legal requirements."
msgid "Once that the modules are installed, in order to be able to connect with Carvajal T&S Web Service, it's necessary to configure the user and credentials, this information will be provided by Carvajal T&S."
msgid "Using the Testing mode it is possible to connect with a Carvajal T&S testing environment. This allows users to test the complete workflow and integration with the CEN Financiero portal, which is accessible here: https://cenfinancierolab.cen.biz"
msgid "As part of the configurable information that is sent in the XML, you can define the data for the fiscal section and the bank information in the PDF."
msgid "As part of the Colombian Localization, the document types defined by the DIAN are now available on the Partner form. Colombian partners have to have their identification number and document type set:"
msgid "When the document type is RUT the identification number needs to be configured in Odoo including the verification digit, Odoo will split this number when the data to the third party vendor is sent."
msgid "The partner's responsibility codes (section 53 in the RUT document) are included as part of the electronic invoice module given that is part of the information required by the DIAN ."
msgid "If your sales transactions include products with taxes, it's important to consider that an extra field *Value Type* needs to be configured per tax. This option is located in the Advanced Options tab."
msgid "Retention tax types (ICA, IVA, Fuente) are also included in the options to configure your taxes. This configuration is used in order to correctly display taxes in the invoice PDF."
msgid "Once the DIAN has assigned the official sequence and prefix for the electronic invoice resolution, the Sales journals related to your invoice documents need to be updated in Odoo. The sequence can be accessed using developer mode: :menuselection:`Accounting --> Settings --> Configuration Setting --> Journals`."
msgid "The default template that is used by Odoo on the invoice PDF includes the job position of the salesperson, so these fields should be configured:"
msgid "The functional workflow that takes place before an invoice validation doesn't change. The main changes that are introduced with the electronic invoice are the next fields:"
msgid "**Factura de contingencia**: This is an exceptional type that is used as a manual backup in case that the company is not able to use the ERP and it's necessary to generate the invoice manually, when this invoice is added to the ERP, this invoice type should be selected."
msgid "An extra field is now displayed in \"Other Info\" tab with the name of the XML file. Additionally there is a second extra field that is displayed with the Electronic Invoice status, with the initial value \"In progress\":"
msgid "The electronic invoice vendor receives the XML file and proceeds to validate the structure and the information in it, if everything is correct the invoice status changes to \"Validated\" after using the \"Check Carvajal Status\" button in the Action dropdown. They then proceed to generate a Legal XML which includes a digital signature and a unique code (CUFE), a PDF invoice that includes a QR code and the CUFE is also generated."
msgid "During the XML validation the most common errors are usually related to missing master data. In such cases, error messages are shown in the chatter after updating the electronic invoice status."
msgid "After the master data is corrected, it's possible to reprocess the XML with the new data and send the updated version, using the following button:"
msgid "adicionales que son requeridos para la Integración entre Carvajal T&S y la generación de la Factura Electrónica, basado en los requisitos legales de la DIAN."
msgid "Una vez que los módulos están instalados, para poderte conectar con el Servicio Web de Carvajal T&S, es necesario configurar el Usuario y las Credenciales. Esta información será provista por Carvajal T&S."
msgid "La funcionalidad de pruebas le permite conectarse e interactuar con el ambiente piloto de Carvajal T&S, esto permite a los usuarios probar el flujo completo y la integración con el Portal Financiero CEN, al cual se accede a través de la siguiente liga: `Cenfinanciero <https://cenfinancierolab.cen.biz>`__,"
msgid "Una vez que el ambiente de producción está listo en Odoo y en Carvajal T&S el ambiente de pruebas debe ser deshabilitado para poder enviar la información al ambiente de producción de Carvajal, para el cual es utilizada la siguiente URL: `Cenfinanciero <https://cenfinancierolab.cen.biz>`__,"
msgid "Como parte de la información configurable que es enviada en el XML, puedes definir los datos de la sección fiscal del PDF, así como de la información Bancaria."
msgid "Como parte de la Localización Colombiana, los tipos de documentos definidos por la DIAN ahora están disponibles en el formulario de Contactos, por lo cual ya es posible asignarles su número de identificación asociado al tipo de documento correspondiente."
msgid "Nota: Cuando el tipo de documento es RUT la identificación necesita ser ingresada en Odoo incluyendo el Dígito de Verificación. Odoo separará este número cuando la información sea enviada a los proveedores terceros."
msgid "Los Códigos de tipo de Obligación aplicables a los terceros (sección 53 en el documento de RUT), son incluidos como parte del módulo de Facturación Electrónica, dado que es información requerida por la DIAN."
msgid "Adicionalmente dos últimos campos fueron agregados para especificar el régimen fiscal del contacto. Cabe aclarar que para envío de Factura electrónica de Carvajal, únicamente se hace distinción de entre Grandes Contribuyentes y Régimen simplificado, por lo se muestran solo estas dos opciones."
msgid "Si tus transacciones de ventas incluyen productos con impuestos, es importante considerar que un campo adicional llamado *Tipo de Valor* necesita ser configurado en la siguiente ruta:"
msgid "Los impuestos para Retenciones (ICA, IVA y Fuente) también están incluidos en las opciones para configurar tus impuestos, esta configuración es considerada para desplegar correctamente los impuestos en la representación gráfica de la Factura. (PDF)"
msgid "Una vez que la DIAN ha asignado la secuencia y prefijo oficiales para la resolución de la Facturación Electrónica, los Diarios de Ventas relacionados con tus documentos de facturación necesitan ser actualizados en Odoo."
msgid "La plantilla por defecto que es usada por Odoo en la representación gráfica incluye el nombre del Vendedor, así que estos campos deben ser considerados:"
msgid "Una vez que toda la información principal y las credenciales han sido configuradas, es posible empezar a probar el flujo de la Facturación Electrónica siguiendo las instrucciones que se detallan a continuación:"
msgid "El flujo de trabajo funcional que lleva lugar antes de la validación de una factura continua siendo igual con Facturación Electrónica, independientemente de si es creada desde una Orden de Venta o si es creado manualmente."
msgid "utilizada como un respaldo manual en caso que la compañía no pueda usar el ERP y hay necesidad de crear la factura manualmente. Al ingresar esta factura en el ERP, se debe seleccionar este tipo."
msgid "Después que la factura fue validada, un archivo XML es creado y enviado automáticamente al proveedor de la factura electrónica. Este archivo es desplegado en el historial."
msgid "Un campo adicional es ahora desplegado en la pestaña de “Otra Información” con el nombre del archivo XML. Adicionalmente hay un segundo campo adicional que es desplegado con el estatus de la Factura Electrónica, con el valor inicial **En Proceso**."
msgid "El proveedor de la Factura Electrónica recibe el archivo XML y procede a validar la información y la estructura contenida. Si todo es correcto, el estatus de la Factura cambia a “Validado”. Como parte de este proceso se generar el XML Legal, el cual incluye una firma digital y un código único (CUFE) y generan el PDF de la Factura (el cual incluye un código QR) y el CUFE."
msgid "Odoo envía una petición de actualización automáticamente para verificar que el XML fue creado. Si este es el caso, las siguientes acciones son hechas automáticamente."
msgid "Nota: En caso que el PDF y el XML sean requeridos inmediatamente, es posible mandar manualmente la petición del estatus usando el siguiente botón:"
msgid "Durante la validación del XML los errores más comunes usualmente están relacionados con información principal faltante. En estos casos, los detalles del error son recuperados en la petición de actualización y desplegados en el historial."
msgid "Si la información principal es corregida, es posible re procesar el XML con la nueva información y mandar la versión actualizada usando el siguiente botón:"
msgid "El proceso para las Notas de Crédito y Débito (Proveedores) es exactamente el mismo que en las Facturas. Su flujo de trabajo funcional se mantiene igual."
msgid "If you have installed the French Accounting, you will be able to download the FEC. For this, go in :menuselection:`Accounting --> Reporting --> France --> FEC`."
msgid "As of January 1st 2018, a new anti-fraud legislation comes into effect in France and DOM-TOM. This new legislation stipulates certain criteria concerning the inalterability, security, storage and archiving of sales data. These legal requirements are implemented in Odoo, version 9 onward, through a module and a certificate of conformity to download."
msgid "Your company is requested by the tax administration to deliver a certificate of conformity testifying that your software complies with the anti-fraud legislation. This certificate is granted by Odoo SA to Odoo Enterprise users `here <https://www.odoo.com/my/contract/french-certification/>`__. If you use Odoo Community, you should :doc:`upgrade to Odoo Enterprise </administration/enterprise>` or contact your Odoo service provider."
msgid "Make sure a country is set on your company, otherwise your entries won’t be encrypted for the inalterability check. To edit your company’s data, go to :menuselection:`Settings --> Users & Companies --> Companies`. Select a country from the list; Do not create a new country."
msgid "To install the module in any system created before December 18th 2017, you should update the modules list. To do so, activate the developer mode from the *Settings* menu. Then go to the *Apps* menu and press *Update Modules List* in the top-menu."
msgid "If you have installed the initial version of the anti-fraud module (prior to December 18th 2017), you need to update it. The module's name was *France - Accounting - Certified CGI 286 I-3 bis*. After an update of the modules list, search for the updated module in *Apps*, select it and click *Upgrade*. Finally, make sure the following module *l10n_fr_sale_closing* is installed."
msgid "All the possible ways to cancel and modify key data of paid POS orders, confirmed invoices and journal entries are deactivated, if the company is located in France or in any DOM-TOM."
msgid "To ensure the inalterability, every order or journal entry is encrypted upon validation. This number (or hash) is calculated from the key data of the document as well as from the hash of the precedent documents."
msgid "The module introduces an interface to test the data inalterability. If any information is modified on a document after its validation, the test will fail. The algorithm recomputes all the hashes and compares them against the initial ones. In case of failure, the system points out the first corrupted document recorded in the system."
msgid "Users with *Manager* access rights can launch the inalterability check. For POS orders, go to :menuselection:`Point of Sales --> Reporting --> French Statements`. For invoices or journal entries, go to :menuselection:`Invoicing/Accounting --> Reporting --> French Statements`."
msgid "The system also processes automatic sales closings on a daily, monthly and annual basis. Such closings distinctly compute the sales total of the period as well as the cumulative grand totals from the very first sales entry recorded in the system."
msgid "POS orders are posted as journal entries at the closing of the POS session. Closing a POS session can be done anytime. To prompt users to do it on a daily basis, the module prevents from resuming a session opened more than 24 hours ago. Such a session must be closed before selling again."
msgid "A period’s total is computed from all the journal entries posted after the previous closing of the same type, regardless of their posting date. If you record a new sales transaction for a period already closed, it will be counted in the very next closing."
msgid "For test & audit purposes such closings can be manually generated in the developer mode. Go to :menuselection:`Settings --> Technical --> Automation --> Scheduled Actions` to do so."
msgid "Users remain responsible for their Odoo instance and must use it with due diligence. It is not permitted to modify the source code which guarantees the inalterability of data."
msgid "Odoo absolves itself of all and any responsibility in case of changes in the module’s functions caused by 3rd party applications not certified by Odoo."
msgid "`Item 88 of Finance Law 2016 <https://www.legifrance.gouv.fr/affichTexteArticle.do?idArticle=JORFARTI000031732968&categorieLien=id&cidTexte=JORFTEXT000031732865>`__"
msgid "The chart of accounts SKR03 and SKR04 are both supported in Odoo. You can choose the one you want by going in :menuselection:`Accounting --> Configuration` then choose the package you want in the Fiscal Localization section."
msgid "It is possible to export your accounting entries from Odoo to Datev. To be able to use this feature, the german accounting localization needs to be installed on your Odoo Enterprise database. Then you can go in :menuselection:`Accounting --> Reporting --> General Ledger` then click on the **Export Datev (csv)** button."
msgid "Questa guida spiegherà come utilizzare la fattura elettronica in Odoo e come configurare correttamente i dati aziendali, i contatti e la contabilità. Per testare la fattura elettronica i dati devono essere reali e non inventati, altrimenti il sistema dell’agenzia delle entrate non riconoscerà l’interscambio di informazioni."
msgid "Il passo successivo è la configurazione delle informazioni necessarie al funzionamento della fatturazione elettronica. Si può accedere alla schermata dall’applicazione Impostazioni: selezionare “Utenti e aziende” e scegliere Aziende. Accedere quindi alle informazioni sulla Azienda per cui si desidera configurare la fatturazione elettronica."
msgid "Server PEC. Le informazioni sul server utilizzato dal tuo indirizzo di posta elettronica certificata sono fornite dal tuo fornitore o dal Ministero. Lo stesso server deve essere configurato come server che gestisce tutta la corrispondenza mail in Odoo, per saperne di più si puo’ consultare la relativa :doc:`guida </applications/productivity/discuss/email_servers>`."
msgid "Indirizzo PEC dell’ Azienda, tale indirizzo deve essere lo stesso registrato presso l’Agenzia delle Entrate per l’utilizzo dei servizi di fatturazione elettronica."
msgid "Indirizzo PEC dell’Agenzia delle Entrate. La mail sarà fornito al momento della registrazione della tua PEC presso l’Agenzia delle Entrate, ricorda che l’Agenzia delle Entrate potrebbe cambiare questo indirizzo in seguito, previa comunicazione."
msgid "Partita IVA e Codice Fiscale. Per far si che la Fatturazione Elettronica funzioni correttamente, questi cambi devono essere compilati correttamente."
msgid "Regime Fiscale. Il regime fiscale a cui è sottoposta l’Azienda deve essere selezionato scegliendo dalla lista precompilata fornita da Odoo. Chiedi al commercialista qual’è il corretto regime fiscale!"
msgid "Rappresentate Fiscale. Questa opzione è dedicata ad aziende con sede al di fuori del territorio nazionale ma conducenti attività commerciali in Italia rilevanti ai fini dell’IVA. È possibile indicare in questo campo se l’Azienda si avvale di un Rappresentate Fiscale in Italia."
msgid "Per un corretto utilizzo dell’applicazione, il profilo di clienti e fornitori, nell’applicazione contatti, deve essere configurato con le necessarie informazioni legali."
msgid "Selezionando il nome del cliente e accedendo quindi ai suoi dati, si trovano i seguenti campi che devono essere compilati: Indirizzo PEC, Codice Fiscale e Indice PA *che deve contere i 6-7 caratteri contenuti nell’indice PA e necessari per la comunicazione tramite fattura elettronica*."
msgid "Si può procedere ad emettere una fattura seguendo le indicazioni dell’applicazione. Il momento che determina il formale invio della fattura è il momento in cui viene selezionata l’opzione “Valida”. La fattura viene quindi inviata: lo stato della sua consegna verrà notificato all’utente tramite pop-up sulla parte iniziale della schermata della fattura."
msgid "I vari stadi di spedizione e recezione della fattura sono visibili anche dall’elenco delle Fatture nella forma di icone, accanto alla colonna “Stato” dall’applicazione contabilità."
msgid "This documentation is written assuming that you follow and know the official documentation regarding Invoicing, Sales and Accounting and that you have experience working with odoo on such areas, we are not intended to put here procedures that are already explained on those documents, just the information necessary to allow you use odoo in a Company with the country \"Mexico\" set."
msgid "**l10n_mx:** All basic data to manage the accounting, taxes and the chart of account, this proposed chart of account installed is a intended copy of the list of group codes offered by the `SAT`_."
msgid "With the Mexican localization in Odoo you will be able not just to comply with the required features by law in México but to use it as your accounting and invoicing system due to all the set of normal requirements for this market, becoming your Odoo in the perfect solution to administer your company in Mexico."
msgid "After the configuration we will give you the process to test everything, try to follow step by step in order to allow you to avoid expend time on fix debugging problems. In any step you can recall the step and try again."
msgid "When creating a database from www.odoo.com, if you choose Mexico as country when creating your account, the mexican localization will be automatically installed."
msgid "To enable this requirement in Mexico go to configuration in accounting Go in :menuselection:`Accounting --> Settings` and enable the option on the image with this you will be able to generate the signed invoice (CFDI 3.2 and 3.3) and generate the payment complement signed as well (3.3 only) all fully integrate with the normal invoicing flow in Odoo."
msgid "First, make sure that your company is configured with the correct data. Go in :menuselection:`Settings --> Users --> Companies` and enter a valid address and VAT for your company. Don’t forget to define a mexican fiscal position on your company’s contact."
msgid "If you want use the Mexican localization on test mode, you can put any known address inside Mexico with all fields for the company address and set the vat to **EKU9003173C9**."
msgid "From a legal point of view, a Mexican company must use the local currency (MXN). Therefore, Odoo does not provide features to manage an alternative configuration. If you want to manage another currency, let MXN be the default currency and use price list instead."
msgid "Go In the same form where you are editing the company save the record in order to set this form as a readonly and on readonly view click on the partner link, then edit it and set in the *Invoicing* tab the proper Fiscal Information (for the **Test Environment** this must be *601 - General de Ley Personas Morales*, just search it as a normal Odoo field if you can't see the option)."
msgid "This steps are only necessary when you will enable the CFDI 3.3 (only available for V11.0 and above) if you do not have Version 11.0 or above on your SaaS instance please ask for an upgrade sending a ticket to support in https://www.odoo.com/help."
msgid "Go and look the following technical parameter, on :menuselection:`Settings --> Technical --> Parameters --> System Parameters` and set the parameter called *l10n_mx_edi_cfdi_version* to 3.3 (Create it if the entry with this name does not exist)."
msgid "The CFDI 3.2 will be legally possible until November 30th 2017 enable the 3.3 version will be a mandatory step to comply with the new `SAT resolution`_ in any new database created since v11.0 released CFDI 3.3 is the default behavior."
msgid "You must go to the Fiscal Position configuration and set the proper code (it is the first 3 numbers in the name) for example for the test one you should set 601, it will look like the image."
msgid "All products must have for CFDI 3.3 the \"SAT code\" and the field \"Reference\" properly set, you can export them and re import them to do it faster."
msgid "To configure the EDI with the **PACs**, you can go in :menuselection:`Accounting --> Settings --> Electronic Invoicing (MX)`. You can choose a PAC within the **List of supported PACs** on the *PAC field* and then enter your PAC username and PAC password."
msgid "Remember you must sign up in the refereed PAC before hand, that process can be done with the PAC itself on this case we will have two (2) availables `Finkok`_ and `Solución Factible`_."
msgid "You must process your **Private Key (CSD)** with the SAT institution before follow this steps, if you do not have such information please try all the \"Steps for Test\" and come back to this process when you finish the process proposed for the SAT in order to set this information for your production environment with real transactions."
msgid "This tag is used to set the tax type code, transferred or withhold, applicable to the concept in the CFDI. So, if the tax is a sale tax the \"Tag\" field should be \"IVA\", \"ISR\" or \"IEPS\"."
msgid "You can generate the PDF just clicking on the Print button on the invoice or sending it by email following the normal process on odoo to send your invoice by email."
msgid "For security reasons it is recommendable return the check on the to allow cancelling to false again, then go to the journal and un check such field."
msgid "If you retry to use the same invoice after cancelled, you will have as much cancelled CFDI as you tried, then all those xml are important to maintain a good control of the cancellation reasons."
msgid "You must unlink all related payment done to an invoice on odoo before cancel such document, this payments must be cancelled to following the same approach but setting the \"Allow Cancel Entries\" in the payment itself."
msgid "To generate the payment complement you only need to follow the normal payment process in Odoo, this considerations to understand the behavior are important."
msgid "To generate payment complement the payment term in the invoice must be PPD, because It is the expected behavior legally required for \"Cash payment\"."
msgid "`According to the SAT documentation`_ a payment is classified as ``PUE`` if the invoice was agreed to be fully paid before the 17th of the next calendar month (the next month of the CFDI date), any other condition will generate a ``PPD`` invoice."
msgid "Today, if is the first day of the month and is generated an invoice with ``Payment Term`` ``30 Net Days`` the ``Due Date`` calculated is going to be the first day of the following month, this means its before the 17th of the next month, then the attribute ``MetodoPago`` will be ``PUE``."
msgid "Today, if an invoice is generated with ``Payment Term`` ``30 Net Days`` and the ``Due Date`` is higher than the day 17 of the next month the ``MetodoPago`` will be ``PPD``."
msgid "If having a ``Payment Term`` with 2 lines or more, for example ``30% Advance End of Following Month``, this is an installments term, then the attribute ``MetodoPago`` will be ``PPD``."
msgid "To test a normal signed payment just create an invoice with payment term ``30% Advance End of Following Month`` and then register a payment to it."
msgid "Regarding the \"Payments in Advance\" you must create a proper invoice with the payment in advance itself as a product line setting the proper SAT code following the procedure on the official documentation `given by the SAT`_ in the section **Apéndice 2 Procedimiento para la emisión de los CFDI en el caso de anticipos recibidos**."
msgid "The electronic accounting never has been easier, just go to :menuselection:`Accounting --> Reporting --> Mexico --> COA` and click on the button **Export for SAT (XML)**"
msgid "If you add an account with the coding convention NNN.YY.ZZ where NNN.YY is a SAT coding group then your account will be automatically configured."
msgid "Example to add an Account for a new Bank account go to :menuselection:`Accounting --> Settings --> Chart of Account` and then create a new account on the button \"Create\" and try to create an account with the number 102.01.99 once you change to set the name you will see a tag automatically set, the tags set are the one picked to be used in the COA on xml."
msgid "When you install the module l10n_mx and yous Chart of Account rely on it (this happen automatically when you install setting Mexico as country on your database) then you will have the more common tags if the tag you need is not created you can create one on the fly."
msgid "Exactly as the COA but with Initial balance debit and credit, once you have your coa properly set you can go to :menuselection:`Accounting --> Reports --> Mexico --> Trial Balance` this is automatically generated, and can be exported to XML using the button in the top **Export for SAT (XML)** with the previous selection of the period you want to export."
msgid "When it comes to procedures with the SAT Administration Service we know that we should not neglect what we present. So that things should not happen in Odoo."
msgid "The DIOT is the Informational Statement of Operations with Third Parties (DIOT), which is an an additional obligation with the VAT, where we must give the status of our operations to third parties, or what is considered the same, with our providers."
msgid "This applies both to individuals and to the moral as well, so if we have VAT for submitting to the SAT and also dealing with suppliers it is necessary to. submit the DIOT:"
msgid "It is simple to present the DIOT, since like all format this you can obtain it in the page of the SAT, it is the electronic format A-29 that you can find in the SAT website."
msgid "Every month if you have operations with third parties it is necessary to present the DIOT, just as we do with VAT, so that if in January we have deals with suppliers, by February we must present the information pertinent to said data."
msgid "You can present DIOT in different ways, it is up to you which one you will choose and which will be more comfortable for you than you will present every month or every time you have dealings with suppliers."
msgid "Once these 500 records are entered in the SAT, you must present them to the Local Taxpayer Services Administration (ALSC) with correspondence to your tax address, these records can be presented in a digital storage medium such as a CD or USB, which once validated you will be returned, so do not doubt that you will still have these records and of course, your CD or USB."
msgid "When reviewing the official SAT documents on DIOT, you will find the Batch load, and of course the first thing we think is what is that ?, and according to the SAT site is:"
msgid "The \"batch upload\" is the conversion of records databases of transactions with suppliers made by taxpayers in text files (.txt). These files have the necessary structure for their application and importation into the system of the Informative Declaration of Operations with third parties, avoiding the direct capture and consequently, optimizing the time invested in its integration for the presentation in time and form to the SAT."
msgid "You can use it to present the DIOT, since it is allowed, which will make this operation easier for you, so that it does not exist to avoid being in line with the SAT in regard to the Information Statement of Operations with Third Parties."
msgid "All suppliers must have set the fields on the accounting tab called \"DIOT Information\", the *L10N Mx Nationality* field is filled with just select the proper country in the address, you do not need to do anything else there, but the *L10N Mx Type Of Operation* must be filled by you in all your suppliers."
msgid "There are 3 options of VAT for this report, 16%, 0% and exempt, an invoice line in odoo is considered exempt if no tax on it, the other 2 taxes are properly configured already."
msgid "Remember to pay an invoice which represent a payment in advance you must ask for the invoice first and then pay it and reconcile properly the payment following standard odoo procedure."
msgid "You do not need all you data on partners filled to try to generate the supplier invoice, you can fix this information when you generate the report itself."
msgid "If some of this considerations are not taken into account a message like this will appear when generate the DIOT on TXT with all the partners you need to check on this particular report, this is the reason we recommend use this report not just to export your legal obligation but to generate it before the end of the month and use it as your auditory process to see all your partners are correctly set."
msgid "If you want to administer properly your customers, suppliers and addresses this module even if it is not a technical need, it is highly recommended to install."
msgid "In Mexico almost all companies send and receive payments in different currencies if you want to manage such capability you should enable the multi currency feature and you should enable the synchronization with **Banxico**, such feature allow you retrieve the proper exchange rate automatically retrieved from SAT and not being worried of put such information daily in the system manually."
msgid "Frequently you want receive explicit errors from the fields incorrectly set on the xml, those errors are better informed to the user if the check is enable, to enable the Check with xsd feature follow the next steps (with debug mode enabled)."
msgid "Now you can make an invoice with any error (for example a product without code which is pretty common) and an explicit error will be shown instead a generic one with no explanation."
msgid "attribute decl. 'TipoRelacion', attribute 'type': The QName value '{http://www.sat.gob.mx/sitio_internet/cfd/catalogos}c_TipoRelacion' does not resolve to a(n) simple type definition., line 36"
msgid "This can be caused because of a database backup restored in another server, or when the XSD files are not correctly downloaded. Follow the same steps as above but:"
msgid "Element '{http://www.sat.gob.mx/cfd/3}Concepto', attribute 'NoIdentificacion': [facet 'minLength'] The value '' has a length of '0'; this underruns the allowed minimum length of '1'."
msgid "Element '{http://www.sat.gob.mx/cfd/3}Concepto', attribute 'NoIdentificacion': [facet 'pattern'] The value '' is not accepted by the pattern '[^|]{1,100}'."
msgid "**Solution:** You forget to set the proper \"Reference\" field in the product, please go to the product form and set your internal reference properly."
msgid "**Solution:** You forget to set the proper \"Fiscal Position\" on the partner of the company, go to customers, remove the customer filter and look for the partner called as your company and set the proper fiscal position which is the kind of business you company does related to SAT list of possible values, antoher option can be that you forgot follow the considerations about fiscal positions."
msgid "Yo must go to the Fiscal Position configuration and set the proper code (it is the first 3 numbers in the name) for example for the test one you should set 601, it will look like the image."
msgid "Element '{http://www.sat.gob.mx/cfd/3}Comprobante', attribute 'FormaPago': [facet 'enumeration'] The value '' is not an element of the set {'01', '02', '03', '04', '05', '06', '08', '12', '13', '14', '15', '17', '23', '24', '25', '26', '27', '28', '29', '30', '99'}"
msgid "Element '{http://www.sat.gob.mx/cfd/3}Comprobante', attribute 'LugarExpedicion': [facet 'enumeration'] The value '' is not an element of the set {'00"
msgid "Element '{http://www.sat.gob.mx/cfd/3}Comprobante', attribute 'LugarExpedicion': '' is not a valid value of the atomic type '{http://www.sat.gob.mx/sitio_internet/cfd/catalogos}c_CodigoPostal'."
msgid "**Solution:** You must set the address on your company properly, this is a mandatory group of fields, you can go to your company configuration on :menuselection:`Settings --> Users & Companies --> Companies` and fill all the required fields for your address following the step :ref:`mx-legal-info`."
msgid "With the Dutch accounting localization installed, you will be able to export all your accounting entries in XAF format. For this, you have to go in :menuselection:`Accounting --> Reporting --> General Ledger`, you define the entries you want to export using the filters (period, journals, ...) and then you click on the button **EXPORT (XAF)**."
msgid "You can choose the one you want by going in :menuselection:`Accounting --> Configuration` then choose the package you want in the **Fiscal Localization** section."
msgid "The ISRs are payment slips used in Switzerland. You can print them directly from Odoo. On the customer invoices, there is a new button called *Print ISR*."
msgid "The button *Print ISR* only appears there is well a bank account defined on the invoice. You can use CH6309000000250097798 as bank account number and 010391391 as CHF ISR reference."
msgid "There exists two layouts for ISR: one with, and one without the bank coordinates. To choose which one to use, there is an option to print the bank information on the ISR. To activate it, go in :menuselection:`Accounting --> Configuration --> Settings --> Accounting Reports` and tick this box :"
msgid "You can update automatically your currencies rates based on the Federal Tax Administration from Switzerland. For this, go in :menuselection:`Accounting --> Settings`, activate the multi-currencies setting and choose the service you want."
msgid "Starting from the 1st January 2018, new reduced VAT rates will be applied in Switzerland. The normal 8.0% rate will switch to 7.7% and the specific rate for the hotel sector will switch from 3.8% to 3.7%."
msgid "If you have started on an earlier version, you first have to update the module \"Switzerland - Accounting Reports\". For this, you go in :menuselection:`Apps --> remove the filter \"Apps\" --> search for \"Switzerland - Accounting Reports\" --> open the module --> click on \"upgrade\"`."
msgid "**Do not suppress or modify the existing taxes** (8.0% and 3.8%). You want to keep them since you may have to use both rates for a short period of time. Instead, remember to archive them once you have encoded all your 2017 transactions."
msgid "**Sale taxes**: copy the origin tax, change its name, label on invoice, rate and tax group (effective from v10 only). Since the vat report now shows the details for old and new rates, you should also set the tags accordingly to"
msgid "Don't forget to update your fiscal positions. If you have a version 11.1 (or higher), there is nothing to do. Otherwise, you will also have to update your fiscal positions accordingly."
msgid "The \"Assets\" module allows you to keep track of your fixed assets like machinery, land and building. The module allows you to generate monthly depreciation entries automatically, get depreciation board, sell or dispose assets and perform reports on your company assets."
msgid "As an example, you may buy a car for $36,000 (gross value) and you plan to amortize it over 36 months (3 years). Every months (periodicity), Odoo will create a depreciation entry automatically reducing your assets value by $1,000 and passing $1,000 as an expense. After 3 years, this assets accounts for $0 (salvage value) in your balance sheet."
msgid "The different types of assets are grouped into \"Assets Types\" that describe how to deprecate an asset. Here are two examples of assets types:"
msgid "Asset type are used to configure all information about an assets: asset and deprecation accounts, amortization method, etc. That way, advisers can configure asset types and users can further record assets without having to provide any complex accounting information. They just need to provide an asset type on the supplier bill."
msgid "You should create asset types for every group of assets you frequently buy like \"Cars: 5 years\", \"Computer Hardware: 3 years\". For all other assets, you can create generic asset types. Name them according to the duration of the asset like \"36 Months\", \"10 Years\", ..."
msgid "Once your asset is created, don't forget to Confirm it. You can also click on the Compute Depreciation button to check the depreciation board before confirming the asset."
msgid "if you create asset manually, you still need to create the supplier bill for this asset. The asset document will only produce the depreciation journal entries, not those related to the supplier bill."
msgid "Assets can be automatically created from supplier bills. All you need to do is to set an asset category on your bill line. When the user will validate the bill, an asset will be automatically created, using the information of the supplier bill."
msgid "Depending on the information on the asset category, the asset will be created in draft or directly validated\\ *.* It's easier to confirm assets directly so that you won't forget to confirm it afterwards. (check the field *Skip Draft State* on *Asset Category)* Generate assets in draft only when you want your adviser to control all the assets before posting them to your accounts."
msgid "Odoo will create depreciation journal entries automatically at the right date for every confirmed asset. (not the draft ones). You can control in the depreciation board: a green bullet point means that the journal entry has been created for this line."
msgid "But you can also post journal entries before the expected date by clicking on the green bullet and forcing the creation of related depreciation entry."
msgid "In the Depreciation board, click on the red bullet to post the journal entry. Click on the :guilabel:`Items` button on the top to see the journal entries which are already posted."
msgid "If you sell or dispose an asset, you need to deprecate completely this asset. Click on the button :guilabel:`Sell or Dispose`. This action will post the full costs of this assets but it will not record the sales transaction that should be registered through a customer invoice."
msgid "Managing budgets is an essential part of running a business. Budgets help people become more intentional with the way money is spent and direct people to organize and prioritize their work to meet financial goals. They allows you to plan your desired financial outcome and then measure your actual performance against the plan. Odoo manages budgets using both General and Analytic Accounts."
msgid "We will use the following example to illustrate. We just started a project with Smith&Co and we would like to budget the incomes and expenses of that project. We plan to have a revenue of 1000 and we don't want to spend more than 700."
msgid "First we need to install the relevant apps to use budgeting. The main module is the accounting app. Go in the app module and install the **Accounting and Finance** app."
msgid "Further configuration is as well necessary. Go to :menuselection:`Accounting module --> Configuration --> Settings` and enable the **Budget management** feature"
msgid "Budgetary positions are lists of accounts for which you want to keep budgets (typically expense or income accounts). They need to be defined so Odoo can know it which accounts he needs to go get the budget information."
msgid "Each budgetary position can have any number of accounts from the general ledger (the main chart of accounts) assigned to it, though it must have at least one."
msgid "If you record a transaction that has an analytic account assigned to it that *is* included in a budget line but one of the general ledger accounts *is not* included in the budgetary position for that same budget line, it will not appear within the 'practical amount' column of that budget line."
msgid "Odoo needs to know which costs or expenses are relevant to a specified budget. To do so we need to link our invoices and expenses to a defined analytical account. Create an analytical account by entering the Accounting module and clicking :menuselection:`Advisers --> Analytic Accounts --> Open Charts`. Create a new Account called Smith&Co project and select the related partner."
msgid "Let's now set our targets for our budget. We specified that we expect to gain 1000 with this project and we would like not to spend more than 700."
msgid "We have to give a name to the budget. In this case we'll call it \"Smith Project\". Select the period wherein the budget will be applicable. Next add an item to specify your targets in the Budget Line."
msgid "Select the Budgetary Position related to the Budget Line. In other words, select the position that points to the accounts you want to budget. In this case we will start with our 700 maximum charge target. Select the \"Cost\" Budgetary Position and specify the Planned Amount. As we are recording a cost, we need to specify a **negative amount**. Finally, select the corresponding analytic account."
msgid "Via the analytical account, Odoo can account the invoice lines and purchase lines booked in the accounts and will display them in the **Practical Amount** column."
msgid "The theoretical amount represents the amount of money you theoretically could have spend / should have received in function of the date. When your budget is 1200 for 12 months (january to december), and today is 31 of january, the theoretical amount will be 100, since this is the actual amount that could have been realised."
msgid "Before going ahead with closing a fiscal year, there are a few steps one should typically take to ensure that your accounting is correct, up to date, and accurate:"
msgid "Make sure you have fully reconciled your **bank account(s)** up to year end and confirm that your ending book balances agree with your bank statement balances."
msgid "Agree your bank balances in Odoo against your actual bank balances on your statements. Utilize the **Bank Reconciliation** report to assist with this."
msgid "Audit your accounts, being sure to fully understand the transactions affecting them and the nature of the transactions, making sure to include loans and fixed assets."
msgid "Run the optional **Payments Matching** feature, under the **More** dropdown on the dashboard, validating any open **Vendor Bills** and **Customer Invoices** with their payments. This step is optional, however it may assist the year-end process if all outstanding payments and invoices are reconciled, and could lead finding errors or mistakes in the system."
msgid "Year-end manual adjustments, using the **Adviser Journal Entries** menu (For example, the **Current Year Earnings** and **Retained Earnings** reports)."
msgid "If your accountant/bookkeeper is going through end of the year auditing, they may want to have paper copies of all balance sheet items (such as loans, bank accounts, prepayments, sales tax statements, etc...) to agree these against your Odoo balances."
msgid "During this process, it is good practice to set the **Lock date for Non-Advisers** to the last day of the preceding financial year, which is set under the accounting configuration. This way, the accountant can be confident that nobody is changing the previous year transactions while auditing the books."
msgid "In Odoo there is no need to do a specific year end closing entry in order to close out income statement accounts. The reports are created in real-time, meaning that the **Income statement** corresponds directly with the year-end date you specify in Odoo. Therefore, any time you generate the **Income Statement**, the beginning date will correspond with the beginning of the **Fiscal Year** and the account balances will all be 0."
msgid "Once the accountant/bookkeeper has created the journal entry to allocate the **Current Year Earnings**, you should set the **Lock Date** to the last day of the fiscal year. Making sure that before doing so, you confirm whether or not the current year earnings in the **Balance Sheet** is correctly reporting a 0 balance."
msgid "This is, for example, used when you make a provision (e.g. provision for bad debt). When making the accounting entry for the provision, the amount you entered is only an estimated amount. You will only be sure of the amount at the end of the fiscal year. That's why, at that point, you want the accounting entry to be reversed to be able to enter the real loss that occurred."
msgid "For this, you just have to tick the box \"Reverse Automatically\" on the journal entry and to define a reversal date. The accounting entry will be reversed at that date."
msgid "We'll take the following example. We sold a consulting package for a customer. The package is all inclusive meaning no extra cost can be added. We would however like to follow which cost were attached to this transaction as we need to pay for purchases, expenses, and subcontracting costs related to the project."
msgid "Please note that the applications provided by these apps only allows us to **track** the costs. We won't be able to automatically re invoice those costs to our customers. To track and **re invoice costs** you should install the Sales management app as well."
msgid "Next step is to activate the analytical accounting. In the accounting app, select :menuselection:`Configuration --> Settings` and thick the Analytic accounting box."
msgid "First of all you should create an Analytical account on which you can point all your expenses. Enter the accounting app, select :menuselection:`Configuration --> Analytic Accounts`. Create a new one. In this case we will call it \"consulting pack\" for our customer Smith&Co."
msgid "We first need to create an expense product. Enter the **Expense** module, Click on :menuselection:`Configuration --> Expense Products`. Create a new product called Train ticket and set the cost price to 15.50 euros. Make sure the **Can be expensed** box is ticked."
msgid "Enter the Expense module, click on :menuselection:`My expenses --> Create`. Select the Train ticket product and link it to the analytical account discussed above."
msgid "We also need to buy a software for our customers. In the purchase app create a purchase order for the software product. Within the line we can link the product's cost with the analytical account. Specify the order line and select the correct analytical account. Confirm the sale."
msgid "Accept the delivery and enter the invoice. Once the invoice is entered the cost price (**Vendor Price** field) will be booked in the analytical account."
msgid "The purchase module can be used in the same way as seen previously to handle subcontracting. if we purchase a service from another company we can re invoice this cost by linking the purchase order line to the correct analytical account. We simply need to create the correct vendors product."
msgid "If you would like to have the revenue as well you should invoice the Consulting Pack in the Invoice menu and link the invoice line to this same analytical account."
msgid "Human resource of course has a cost. It is interesting to see how much a particular contract costs the company in term of human power in relation to the invoiced amounts."
msgid "We will take the following example: Our two employees **Harry Potter** and **Cedric Digory** both work on a **Consultancy pack** for our customer **Smith&Co**. Harry is paid 18€ p.h. and Cedric's salary is 12€ p.h. We would like to track their timesheet costs within the accounting app, and compare them with the revenue of the consultancy service."
msgid "First, install the three applications necessary to use this functionality, namely **Accounting**, **Sales** and **Timesheet**. Enter the apps module name and install them."
msgid "Next you will need to enable analytical accounting. To do so enter the **Accounting app**. Select :menuselection:`Configuration --> Settings` and tick the **Analytic accounting** option (see picture below)"
msgid "In order to check the revenue of an employee you need to have one. To create an employee enter the **Employee** app. Select **Employees** and create a new employee, fill in the name and the basic information."
msgid "On the employee sheet enter the **HR settings** tab. Here you are able to specify the **Timesheet Cost** of your employee. In this case Harry has a cost of 18 euros / hours. We will thus fill in 18 in this field."
msgid "We created two employees called Harry Potter and Cedric Diggory in the **Employee** app. Both of them will work on a consultancy contract for our customer Smith&Co where they will point their hours on a timesheet."
msgid "We thus need to create a **sales order** with a **service** product invoiced **based on time and material** and tracked by timesheets with **hours** as unit of measures."
msgid "For more information on how to create a sales order based on time and material please see: *How to invoice based on time and material* (Work in Progress)."
msgid "We save a Sales Order with the service product **External Consulting**. An analytical account will automatically be generated once the **Sales Order** is confirmed. Our employees will have to point to that account (in this case **SO002-Smith&Co**) in order to be able to invoice their hours (see picture below)."
msgid "As an employee linked to a user, Harry can enter the **Timesheet** app and specify his timesheets for the contract. Logged on Harry's account we enter the **Timesheet** app and enter a detailed line pointing to the **Analytical Account** discussed above."
msgid "In the meantime, Cedric discussed businesses needs with the customer for 1 hour and specified it as well in his personal timesheet, pointing as well on the **Analytic Account**."
msgid "Thanks to analytic accounts we are able to have an overview of HR cost and revenues. All the revenues and cost of this transactions have been registered in the **SO002-Smith&Co** account."
msgid "If we pointed all our costs and revenues of the project on the correct analytical account we can easily retrieve the cost and revenues related to this analytical account. Enter the *Accounting* app, select :menuselection:`Adviser --> Analytic Accounts --> Open Charts`."
msgid "Note : you can specify a period for **Analysis**. If you want to open the current situation you should keep the fields empty. We can already note the credit and debit balance of the account."
msgid "Enter the **Accounting** app, and click on :menuselection:`Adviser --> Analytic Entries`. In this menu we have several options to analyse the human resource cost."
msgid "We filter on the **Analytic account** so we can see the cost and revenues of the project. Add a custom **Filter** where the **Analytic Account** contains the **Sales Order** number."
msgid "We can group the different analytical accounts together and check their respective revenues. Simply group by **Analytic account** and select the **Graph view** to have a clear overview."
msgid "The objective is to examine the costs, sales and margins by department/resources and by product. The first level of the structure comprises the different departments, and the lower levels represent the product ranges the company makes and sells."
msgid "In daily use, it is useful to mark the analytic account on each purchase invoice. When the invoice is approved, it will automatically generate the entries for both the general and the corresponding analytic accounts. For each entry on the general accounts, there is at least one analytic entry that allocates costs to the department which incurred them."
msgid "The analytic representation by department enables you to investigate the costs allocated to each department in the company. The analytic chart of accounts shows the distribution of the company's costs using the example above:"
msgid "In this example of a hierarchical structure in Odoo, you can analyse not only the costs of each product range, but also the costs of the whole production. A report that relates both general accounts and analytic accounts enables you to get a breakdown of costs within a given department."
msgid "The examples above are based on a breakdown of the costs of the company. Analytic allocations can be just as effective for sales. That gives you the profitability (sales - costs) of different departments."
msgid "A variantion of this, is not to break it down by sales and marketing departments, but to assign each cost to its corresponding product range. This will give you an analysis of the profitability of each product range."
msgid "Choosing one over the other depends on how you look at your marketing effort. Is it a global cost allocated in some general way, or is each product range responsible for its own marketing costs?"
msgid "Law firms generally adopt management by case, where each case represents a current client file. All of the expenses and products are then attached to a given file/analytic account."
msgid "Mechanisms used for encoding the hours worked will be covered in detail in timesheet documentation. Like most system processes, hours worked are integrated into the analytic accounting. In the employee form, specify the cost of the employee. The hourly charge is a function of the employee's cost."
msgid "So a law firm will opt for an analytic representation which reflects the management of the time that employees work on the different customer cases."
msgid "Billing for the different cases is a bit unusual. The cases do not match any entry in the general account nor do they come from purchase or sales invoices. They are represented by the various analytic operations and do not have exact counterparts in the general accounts. They are calculated on the basis of the hourly cost per employee."
msgid "At the end of the month when you pay salaries and benefits, you integrate them into the general accounts but not in the analytic accounts, because they have already been accounted for in billing each account. A report that relates data from the analytic and general accounts then lets you compare the totals, so you can readjust your estimates of hourly cost per employee depending on the time actually worked."
msgid "But analytical accounting is not limited to a simple analysis of the profitability of different customer. The same data can be used for automatic recharging of the services to the customer at the end of the month. To invoice customers, just link the analytic account to a sale order and sell products that manage timesheet or expenses ."
msgid "The management of services, expenditures and sales is similar to that presented above for lawyers. Invoicing and the study of profitability are also similar."
msgid "But now look at support contracts. These contracts are usually limited to a prepaid number of hours. Each service posted in the analytic accounts shows the remaining hours of support. To manage support contracts, you would create a product configured to invoice on order and link the sale order to an analytic account"
msgid "In Odoo, each analytic line lists the number of units sold or used, as well as what you would usually find there – the amount in currency units (USD or GBP, or whatever other choice you make). So you can sum the quantities sold and used on each sale order to determine whether any hours of the support contract remain."
msgid "Analytic accounting helps you to analyse costs and revenues whatever the use case. You can sell or purchase services, track time or analyse the production performance."
msgid "In Odoo, Account Types are used for information purpose, to generate country-specific legal reports, set the rules to close a fiscal year and generate opening entries."
msgid "Account types are automatically created when installing a chart of account. By default, Odoo provides a lot of chart of accounts, just install the one related to your country."
msgid "To create a new accounts, go to the Accounting application. Open the menu :menuselection:`Adviser --> Chart of Accounts`, the click on the **Create** button."
msgid "In most cases, the fiscal years last 12 months. If it is your case, you just have to define what is the last day of your fiscal year in the accounting settings. By default, it is set on the 31st December."
msgid "However, there might be some exceptions. For example, if it is the first fiscal year of your business, it could last more or less than 12 months. In this case, some additional configuration is required."
msgid "As stated in the `*inventory valuation page* <https://www.odoo.com/documentation/functional/valuation.html>`__, one of the possible costing method you can use in perpetual stock valuation, is the average cost."
msgid "This document answers to one recurrent question for companies using that method to make their stock valuation: how does a shipping returned to its supplier impact the average cost and the accounting entries? This document is **only** for the specific use case of a perpetual valuation (as opposed to the periodic one) and in average price costing method (as opposed to standard of FIFO)."
msgid "The average cost method calculates the cost of ending inventory and cost of goods sold on the basis of weighted average cost per unit of inventory."
msgid "The purchase price is estimated at the reception of the products (you might not have received the vendor bill yet) and reevaluated at the reception of the vendor bill. The purchase price includes the cost you pay for the products, but it may also includes additional costs, like landed costs."
msgid "At the beginning, the Avg Cost is set to 0 set as there is no product in the inventory. When the first reception is made, the average cost becomes logically the purchase price."
msgid "At the second reception, the average cost is updated because the total inventory value is now ``$80 + 4*$16 = $144``. As we have 12 units on hand, the average price per unit is ``$144 / 12 = $12``."
msgid "By definition, the delivery of 10 products does not change the average cost. Indeed, the inventory value is now $24 as we have only 2 units remaining of each ``$24 / 2 = $12``."
msgid "In case of a product returned to its supplier after reception, the inventory value is reduced using the average cost formulae (not at the initial price of these products!)."
msgid "Remember the definition of **Average Cost**, saying that we do not update the average cost of a product leaving the inventory. If you break this rule, you may lead to inconsistencies in your inventory."
msgid "As an example, here is the scenario when you deliver one piece to the customer and return the other one to your supplier (at the cost you purchased it). Here is the operation:"
msgid "For people in using the **anglo saxon accounting** principles, there is another concept to take into account: the stock input account of the product, which is intended to hold at any time the value of vendor bills to receive. So the stock input account will increase on reception of incoming shipments and will decrease when receiving the related vendor bills."
msgid "Back to our example, we see that when the return is valued at the average price, the amount booked in the stock input account is the original purchase price:"
msgid "This is because the vendor refund will be made using the original purchase price, so to zero out the effect of the return in the stock input in last operation, we need to reuse the original price. The price difference account located on the product category is used to book the difference between the average cost and the original purchase price."
msgid "After receiving their payments, you have the option to convert the amount into your company currency. Multi currency payment implies rates fluctuations. The rate differences are automatically recorded by Odoo."
msgid "You can automatically fetch the currency rates from the **European Central Bank** or from **Yahoo**. Please read the document : :doc:`how_it_works`."
msgid "In order to register payments in other currencies, you have to **remove the currency constraint** on the journal. Go to the accounting application, Click on **More** on the journal and **Settings**."
msgid "Check if the **Currency** field is empty or in the foreign currency in which you will register the payments. If a currency is filled in, it means that you can register payments only in this currency."
msgid "In the **Accounting** application, go to :menuselection:`Sales --> Payments`. Register the payment and indicate that it was done in the foreign currency. Then click on **confirm**."
msgid "Create or import the bank statement of your payment. The **Amount** is in the company currency. There are two complementary fields, the **Amount currency**, which is the amount that was actually paid and the **Currency** in which it was paid."
msgid "When reconciling it, Odoo will directly match the payment with the right **Invoice**. You will get the invoice price in the invoice currency and the amount in your company currency."
msgid "Go to :menuselection:`Adviser --> Journal Entries` and look for the **Exchange difference** journal entries. All the exchange rates differences are recorded in it."
msgid "In order for an exchange difference entry to be created automatically, the corresponding invoices and payments need to be fully reconciled. This means the invoices are fully paid and the payments are fully spent on invoices. If you partially pay 3 invoices from 2 payments, and the last invoice still has an amount due, there will be no exchange difference entry for any of them until that final amount is paid."
msgid "Choosing to use the multi-currency option in Odoo will allow you to send sales invoices, quotes and purchase orders or receive bills and payments in currencies other than your own. With multi-currency, you can also set up bank accounts in other currencies and run reports on your foreign currency activities."
msgid "The **Rate Difference Journal** records the differences between the payment registration and the expected amount. For example, if a payment is paid 1 month after the invoice was issued, the exchange rate has probably changed. The fluctuation implies some loss or profit that are recorded by Odoo."
msgid "You can manually configure the currency rates in :menuselection:`Configuration --> Currencies`. Open the currencies you want to use in Odoo and edit it. Make sure the currency is active."
msgid "By default, the currencies need to be updated manually. But you can synchronize it with `Yahoo <https://finance.yahoo.com/currency-converter/>`__ or the `European Central Bank <http://www.ecb.europa.eu>`__. In :menuselection:`Configuration --> Settings`, go to the **Live Currency Rate** section."
msgid "Choose the interval : Manually, Daily, Weekly or Monthly. You can always force the update by clicking on **Update Now**. Select the provider, and you are set !"
msgid "In the accounting application, go to :menuselection:`Adviser --> Charts of Accounts`. On each account, you can set a currency. It will force all moves for this account to have the account currency."
msgid "In order to register payments in other currencies, you have to remove the currency constraint on the journal. Go to the accounting application, Click on **More** on the journal and **Settings**."
msgid "Check if the currency field is empty or in the foreign currency in which you will register the payments. If a currency is filled in, it means that you can register payments only in this currency."
msgid "You are now able to set a different currency than the company one on your sale orders and on your invoices. The currency is set for the whole document."
msgid "You are now able to set a different currency than the company one on your purchase orders and on your vendor bills. The currency is set for the whole document."
msgid "When creating or importing bank statements, the amount is in the company currency. But there are now two complementary fields, the amount that was actually paid and the currency in which it was paid."
msgid "When reconciling it, Odoo will directly match the payment with the right Invoice. You will get the invoice price in the invoice currency and the amount in your company currency."
msgid "Go to :menuselection:`Adviser --> Journal Entries` and look for the Exchange difference journal entries. All the exchange rates differences are recorded in it."
msgid "Odoo provides multi-currency support with automatic currency gross or loss entry adjustment. There are a few things Odoo has been to ease the user's life."
msgid "All the account transactions will be done using the company currency. However you can see two extra fields with the journal entry where secondary currency and amount will visible. You can create multi-currency journals of force a specific currency."
msgid "When creating an invoice, the currency can be changed very easily; however Odoo takes the company currency as a default assignment. It will convert all the amounts automatically using that currency."
msgid "In order to register payments in other currencies, you have to remove the currency constraint on the journal. Go to the accounting application, on the journal, click on :menuselection:`More --> Settings`."
msgid "In the accounting application, go to :menuselection:`Sales --> Payments`. Register the payment and indicate that it was done in the foreign currency. Then click on **Confirm**."
msgid "When reconciling it, Odoo will directly match the payment with the right invoice. You will get the invoice price in the invoice currency and the amount in your company currency."
msgid "Go to :menuselection:`Adviser --> Journal Entries` and look for the **Exchange Difference** journal entries. All the exchange rates differences are recorded in it."
msgid "Odoo 12 comes with a powerful and easy-to-use reporting framework. Creating new reports (such as a tax report or a balance sheet or income statement with specific groupings and layout ) to suit your needs is now easier than ever."
msgid "In order to have access to the financial report creation interface, the **developer mode** needs to be activated. To do that, first click on the user profile in the top right menu, then **About**."
msgid "After you've created the report, you need to fill it with lines. They all need a **name**, a **code** (that is used to refer to the line), a **sequence number** and a **level** (Used for the line rendering)."
msgid "In the **formulas** field you can add one or more formulas to assign a value to the balance column (and debit and credit column if applicable – separated by ;)"
msgid "Another report, referenced by its code. Use ``.balance`` to get its balance value (also available are ``.credit``, ``.debit`` and ``.amount_residual``)"
msgid "A line can also be based on the sum of account move lines on a selected domain. In which case you need to fill the domain field with an Odoo domain on the account move line object. Then an extra object is available in the formulas field, namely ``sum``, the sum of the account move lines in the domain. You can also use the group by field to group the account move lines by one of their columns."
msgid "**Show domain** : How the domain of a line is displayed. Can be foldable (``default``, hidden at the start but can be unfolded), ``always`` (always displayed) or ``never`` (never shown)."
msgid "Besides the reports created specifically in each localisation module, a few very useful **generic** and **dynamic reports** are available for all countries :"
msgid "You can annotate every reports to print them and report to your adviser. Export to xls to manage extra analysis. Drill down in the reports to see more details (payments, invoices, journal items, etc.)."
msgid "You can also compare values with another period. Choose how many periods you want to compare the chosen time period with. You can choose up to 12 periods back from the date of the report if you don't want to use the default **Previous 1 Period** option."
msgid "The **Profit and Loss** report (or **Income Statement**) shows your organisation's net income, by deducting expenses from revenue for the report period."
msgid "The contribution each individual sale made by your business less any direct costs needed to make those sales (things like labour, materials, etc)."
msgid "The contribution each individual sale made by your business less any direct costs needed to make those sales, as well as any fixed overheads your company has (things like rent, electricity, taxes you need to pay as a result of those sales)."
msgid "How much cash is expected in or out of your organisation in the next month i.e. balance of your **Sales account** for the month less the balance of your **Purchases account** for the month."
msgid "Also referred to as **current ratio**, this is the ratio of current assets (assets that could be turned into cash within a year) to the current liabilities (liabilities which will be due in the next year). This is typically used as as a measure of a company's ability to service its debt."
msgid "The **General Ledger Report** shows all transactions from all accounts for a chosen date range. The initial summary report shows the totals for each account and from there you can view a detailed transaction report or any exceptions. This report is useful for checking every transaction that occurred during a certain period of time."
msgid "Run the **Aged Payable Details** report to display information on individual bills, credit notes and overpayments owed by you, and how long these have gone unpaid."
msgid "The **Cash Flow Statement** shows how changes in balance sheet accounts and income affect cash and cash equivalents, and breaks the analysis down to operating, investing and financing activities."
msgid "When working with consumers, prices are usually expressed with taxes included in the price (e.g., in most eCommerce). But, when you work in a B2B environment, companies usually negotiate prices with taxes excluded."
msgid "Odoo manages both use cases easily, as long as you register your prices on the product with taxes excluded or included, but not both together. If you manage all your prices with tax included (or excluded) only, you can still easily do sales order with a price having taxes excluded (or included): that's easy."
msgid "This documentation is only for the specific use case where you need to have two references for the price (tax included or excluded), for the same product. The reason of the complexity is that there is not a symmetrical relationship with prices included and prices excluded, as shown in this use case, in belgium with a tax of 21%:"
msgid "But for the same use case, if you register the price without taxes on the product form (8.26€), you get a price with tax included at 9.99€, because:"
msgid "So, depending on how you register your prices on the product form, you will have different results for the price including taxes and the price excluding taxes:"
msgid "If you buy 100 pieces at 10€ taxes included, it gets even more tricky. You will get: **1000€ (taxes included) = 826.45€ (price) + 173.55€ (taxes)** Which is very different from a price per piece at 8.26€ tax excluded."
msgid "This documentation explains how to handle the very specific use case where you need to handle the two prices (tax excluded and included) on the product form within the same company."
msgid "In terms of finance, you have no more revenues selling your product at 10€ instead of 9.99€ (for a 21% tax), because your revenue will be exactly the same at 9.99€, only the tax is 0.01€ higher. So, if you run an eCommerce in Belgium, make your customer a favor and set your price at 9.99€ instead of 10€. Please note that this does not apply to 20€ or 30€, or other tax rates, or a quantity >1. You will also make you a favor since you can manage everything tax excluded, which is less error prone and easier for your salespeople."
msgid "The best way to avoid this complexity is to choose only one way of managing your prices and stick to it: price without taxes or price with taxes included. Define which one is the default stored on the product form (on the default tax related to the product), and let Odoo compute the other one automatically, based on the pricelist and fiscal position. Negotiate your contracts with customers accordingly. This perfectly works out-of-the-box and you have no specific configuration to do."
msgid "If you can not do that and if you really negotiate some prices with tax excluded and, for other customers, others prices with tax included, you must:"
msgid "Your company must be configured with tax excluded by default. This is usually the default configuration, but you can check your **Default Sale Tax** from the menu :menuselection:`Configuration --> Settings` of the Accounting application."
msgid "Once done, you can create a **B2C** pricelist. You can activate the pricelist feature per customer from the menu: :menuselection:`Configuration --> Settings` of the Sale application. Choose the option **different prices per customer segment**."
msgid "Once done, create a B2C pricelist from the menu :menuselection:`Configuration --> Pricelists`. It's also good to rename the default pricelist into B2B to avoid confusion."
msgid "Then, create a product at 8.26€, with a tax of 21% (defined as tax not included in price) and set a price on this product for B2C customers at 10€, from the :menuselection:`Sales --> Products` menu of the Sales application:"
msgid "From the accounting application, create a B2C fiscal position from this menu: :menuselection:`Configuration --> Fiscal Positions`. This fiscal position should map the VAT 21% (tax excluded of price) with a VAT 21% (tax included in price)"
msgid "Create a quotation from the Sale application, using the :menuselection:`Sales --> Quotations` menu. You should have the following result: 8.26€ + 1.73€ = 9.99€."
msgid "Then, create a quotation but **change the pricelist to B2C and the fiscal position to B2C** on the quotation, before adding your product. You should have the expected result, which is a total price of 10€ for the customer: 8.26€ + 1.74€ = 10.00€."
msgid "If you negotiate a contract with a customer, whether you negotiate tax included or tax excluded, you can set the pricelist and the fiscal position on the customer form so that it will be applied automatically at every sale of this customer."
msgid "Note that this is error prone: if you set a fiscal position with tax included in prices but use a pricelist that is not included, you might have wrong prices calculated for you. That's why we usually recommend companies to only work with one price reference."
msgid "A fiscal position is just a set of rules that maps default taxes (as defined on product form) into other taxes. In the screenshot below, foreign customers get a 0% tax instead of the default 15%, for both sales and purchases."
msgid "The main fiscal positions are automatically created according to your localization. But you may have to create fiscal positions for specific use cases. To define fiscal positions, go to :menuselection:`Invoicing/Accounting --> Configuration --> Fiscal Positions`."
msgid "If you use Odoo Accounting, you can also map the Income/Expense accounts according to the fiscal position. For example, in some countries, revenues from sales are not posted in the same account than revenues from sales in foreign countries."
msgid "If a customer falls into a specific taxation rule, you need to apply a tax-mapping. To do so, create a fiscal position and assign it to your customers."
msgid "If you set the fiscal position in the sales order or invoice manually, it will only apply to this document and not to future orders/invoices of the same customer."
msgid "Depending on your localization, sales taxes may be origin-based or destination-based. Most states or countries require you to collect taxes at the rate of the destination (i.e. your buyer’s address) while some others require to collect them at the rate effective at the point of origin (i.e. your office or warehouse)."
msgid "This way if no fiscal position is set on the customer, Odoo will choose the fiscal position matching the shipping address on creating an order."
msgid "For eCommerce orders, the tax of the visitor's cart will automatically update and apply the new tax after the visitor has logged in or filled in his shipping address."
msgid "The cash basis taxes are due when the payment has been done and not at the validation of the invoice (as it is the case with standard taxes). Reporting your income and expenses to the administration based on the cash basis method is legal in some countries and under some conditions."
msgid "Example : You sell a product in the 1st quarter of your fiscal year and receive the payment the 2nd quarter of your fiscal year. Based on the cash basis method, the tax you have to pay to the administration is due for the 2nd quarter."
msgid "You first have to activate the setting in :menuselection:`Accounting --> Configuration --> Settings --> Allow Tax Cash Basis`. You will be asked to define the Tax Cash Basis Journal."
msgid "Once this is done, you can configure your taxes in :menuselection:`Accounting --> Configuration --> Taxes`. At first set the proper transitional accounts to post taxes until you register the payment."
msgid "In the *Advanced Options* tab you will turn *Tax Due* to *Based on Payment*. You will then have to define the *Tax Received* account in which to post the tax amount when the payment is received and the *Base Tax Received Account* to post the base tax amount for an accurate tax report."
msgid "Let’s take an example. You make a sale of $100 with a 15% cash basis tax. When you validate the customer invoice, the following entry is created in your accounting:"
msgid "The last two journal items are neutral but they are needed to insure correct tax reports in Odoo with accurate base tax amounts. We advise to use a default revenue account. The balance of this account will then always be at zero."
msgid "Odoo's tax engine is very flexible and support many different type of taxes: value added taxes (VAT), eco-taxes, federal/states/city taxes, retention, withholding taxes, etc. For most countries, your system is pre-configured with the right taxes."
msgid "Go to :menuselection:`Accounting --> Configuration --> Taxes`. From this menu, you get all the taxes you can use: sales taxes and purchase taxes."
msgid "If you use Odoo Accounting, set a tax account (i.e. where the tax journal item will be posted). This field is optional, if you keep it empty, Odoo posts the tax journal item in the income account."
msgid "If you want to avoid using a tax, you can not delete it because the tax is probably used in several invoices. So, in order to avoid users to continue using this tax, you should set the field *Tax Scope* to *None*."
msgid "If you need more advanced tax mechanism, you can install the module **account_tax_python** and you will be able to define new taxes with Python code."
msgid "**Label on Invoices**: a short text on how you want this tax to be printed on invoice line. For example, a tax named \"15% on Services\" can have the following label on invoice \"15%\"."
msgid "**Tax Group**: defines where this tax is summed in the invoice footer. All the tax belonging to the same tax group will be grouped on the invoice footer. Examples of tax group: VAT, Retention."
msgid "Default taxes set in orders and invoices come from each product's Invoicing tab. Such taxes are used when you sell to companies that are in the same country/state than you."
msgid "If you work in a multi-companies environment, the sales and purchase taxes may have a different value according to the company you work for. You can login into two different companies and change this field for each company."
msgid "A withholding tax, also called a retention tax, is a government requirement for the payer of a customer invoice to withhold or deduct tax from the payment, and pay that tax to the government. In most jurisdictions, withholding tax applies to employment income."
msgid "With normal taxes, the tax is added to the subtotal to give you the total to pay. As opposed to normal taxes, withholding taxes are deducted from the amount to pay, as the tax will be paid by the customer."
msgid "In this example, the **company** who sent the invoice owes $20 of taxes to the **government** and the **customer** owes $10 of taxes to the **government**."
msgid "In Odoo, a withholding tax is defined by creating a negative tax. For a retention of 10%, you would configure the following tax (accessible through :menuselection:`Configuration --> Taxes`):"
msgid "In order to make it appear as a retention on the invoice, you should set a specific tax group **Retention** on your tax, in the **Advanced Options** tab."
msgid "If the retention is a percentage of a regular tax, create a Tax with a **Tax Computation** as a **Tax Group** and set the two taxes in this group (normal tax and retention)."
msgid "Once your tax is created, you can use it on customer forms, sales order or customer invoices. You can apply several taxes on a single customer invoice line."
msgid "When you see the customer invoice on the screen, you get only a **Taxes line** summarizing all the taxes (normal taxes & retentions). But when you print or send the invoice, Odoo does the correct grouping amongst all the taxes."
msgid "In most countries, B2C prices are tax-included. To do that in Odoo, check *Included in Price* for each of your sales taxes in :menuselection:`Accounting --> Configuration --> Accounting --> Taxes`."
msgid "This way the price set on the product form includes the tax. As an example, let's say you have a product with a sales tax of 10%. The sales price on the product form is $100."
msgid "By default prices displayed in your eCommerce catalog are tax-excluded. To display it in tax-included, check *Show line subtotals with taxes included (B2C)* in :menuselection:`Sales --> Configuration --> Settings` (Tax Display)."
msgid "The **TaxCloud** integration allows you to correctly calculate the sales tax for every address in the United States and keeps track of which products are exempt from sales tax and in which states each exemption applies. TaxCloud calculates sales tax in real-time for every state, city, and special jurisdiction in the United States."
msgid "Click the Refresh Icon next to *Default Category* to import the TIC product categories from TaxCloud (Taxability Information Codes). Some categories may imply specific rates."
msgid "Make sure your company address is complete (including the state and the zip code). Go to :menuselection:`Settings --> Users & Companies --> Companies` to open and edit your Company record."
msgid "Salestax is calculated in Odoo based on fiscal positions (see :doc:`application`). A Fiscal Position for the United States is created when installing *TaxCloud*. Everything works out-of-the-box."
msgid "You can configure Odoo to automatically detect which Customers should use this fiscal position. Go to :menuselection:`Accounting --> Configuration --> Fiscal Positions` to open and edit the record."
msgid "Now, this fiscal position is automatically set on any sales order, web order, or invoice when the customer country is *United States*. This triggers the automated tax computation."
msgid "Add your product(s). You have two options to get Sales Tax on the Order. You can confirm it, or you can save it and from the *Action* Menu choose **Update Taxes with TaxCloud**."
msgid "The Odoo Accounting application has an implementation guide that you should follow to configure it. It's a step-by-step wizard with links to the different screens you will need."
msgid "Once a step is done, you can click on the \"Mark as Done\" button, in the bottom of the screen. That way, you can track the progress of your overall configuration of Odoo."
msgid "Odoo automatically creates all the behind-the-scenes journal entries for each of your accounting transactions: customer invoices, point of sale order, expenses, inventory moves, etc."
msgid "Odoo supports both accrual and cash basis reporting. This allows you to report income / expense at the time transactions occur (i.e., accrual basis), or when payment is made or received (i.e., cash basis)."
msgid "Odoo allows one to manage several companies within the same database. Each company has its own chart of accounts and rules. You can get consolidation reports following your consolidation rules."
msgid "Every transaction is recorded in the default currency of the company. For transactions occurring in another currency, Odoo stores both the value in the currency of the company and the value in the currency of the transaction. Odoo can generate currencies gains and losses after the reconciliation of the journal items."
msgid "Odoo accounting supports more than 50 countries. The Odoo core accounting implements accounting standards that are common to all countries. Specific modules exist per country for the specificities of the country like the chart of accounts, taxes, or bank interfaces."
msgid "Anglo-Saxon Accounting (U.S., U.K.,, and other English-speaking countries including Ireland, Canada, Australia, and New Zealand) where costs of good sold are reported when products are sold/delivered."
msgid "By default, Odoo uses a single account for all account receivable entries and one for all accounts payable entries. You can create separate accounts per customers/suppliers, but you don't need to."
msgid "As transactions are associated to customers or suppliers, you get reports to perform analysis per customer/supplier such as the customer statement, revenues per customers, aged receivable/payables, ..."
msgid "In Odoo, you can generate financial reports in real time. Odoo's reports range from basic accounting reports to advanced management reports. Odoo's reports include:"
msgid "Bank reconciliation is a process that matches your bank statement lines, as supplied by the bank, to your accounting transactions in the general ledger. Odoo makes bank reconciliation easy by frequently importing bank statement lines from your bank directly into your Odoo account. This means you can have a daily view of your cashflow without having to log into your online banking or wait for your paper bank statements."
msgid "Odoo speeds up bank reconciliation by matching most of your imported bank statement lines to your accounting transactions. Odoo also remembers how you've treated other bank statement lines and provides suggested general ledger transactions."
msgid "Odoo totals all your accounting transactions for your tax period and uses these totals to calculate your tax obligation. You can then check your sales tax by running Odoo's Tax Report."
msgid "Odoo support both periodic (manual) and perpetual (automated) inventory valuations. The available methods are standard price, average price, LIFO (for countries allowing it) and FIFO."
msgid "Retained earnings are the portion of income retained by your business. Odoo automatically calculates your current year earnings in real time so no year-end journal or rollover is required. This is calculated by reporting the profit and loss balance to your balance sheet report automatically."
msgid "Odoo connects directly to your bank or paypal account. Transactions are synchronized every hour and reconciliation is blazing fast. It's like magic."
msgid "This way, recording vendor bills is also super quick. Set a vendor, select the purchase order and Odoo fills in everything for you automatically."
msgid "Wait, there is more. You will love the Odoo reports. From legal statements to executive summaries, they are fast and dynamic. Use Odoo's business intelligence feature to navigate through all your companies data."
msgid "**Operating Expenses** (OPEX) include administration, sales and R&D salaries as well as rent and utilities, miscellaneous costs, insurances, … anything beyond the costs of products sold."
msgid "The **Balance Sheet** is a snapshot of the company's finances at a specific date (as opposed to the Profit and Loss which is an analysis over a period)"
msgid "**Assets** represent the company's wealth, things it owns. Fixed assets includes building and offices, current assets include bank accounts and cash. A client owing money is an asset. An employee is not an asset."
msgid "A difference is made between buying an assets (e.g. a building) and expenses (e.g. fuel). Assets have an intrinsic value over time, versus expenses having value in them being consumed for the company to \"work\"."
msgid "The **chart of accounts** lists all the accounts, whether they are balance sheet accounts or P&L accounts. Every financial transaction (e.g. a payment, an invoice) impacts accounts by moving value from one account (credit) to an other account (debit)."
msgid "Every financial document of the company (e.g. an invoice, a bank statement, a pay slip, a capital increase contract) is recorded as a journal entry, impacting several accounts."
msgid "Its primary purpose is to link payments to their related invoices in order to mark invoices that are paid and clear the customer statement. This is done by doing a reconciliation on the *Accounts Receivable* account."
msgid "Bank reconciliation is the matching of bank statement lines (provided by your bank) with transactions recorded internally (payments to suppliers or from customers). For each line in a bank statement, it can be:"
msgid "the payment's journal entry is created and :ref:`reconciled <accounting/reconciliation>` with the related invoice when processing the bank statement"
msgid "Odoo should automatically reconcile most transactions, only a few of them should need manual review. When the bank reconciliation process is finished, the balance on the bank account in Odoo should match the bank statement's balance."
msgid "A journal entry is created by registering the payment on the invoice. When reconciling the bank statement, the statement line is linked to the existing journal entry."
msgid "Odoo supports multiple invoicing and payment workflows, so you can choose and use the ones that match your business needs. Whether you want to accept a single payment for a single invoice, or process a payment spanning multiple invoices and taking discounts for early payments, you can do so efficiently and accurately."
msgid "If we pick up at the end of a typical 'order to cash' scenario, after the goods have been shipped, you will: issue an invoice; receive payment; deposit that payment at the bank; make sure the Customer Invoice is closed; follow up if Customers are late; and finally present your Income on the Profit and Loss report and show the decrease in Assets on the Balance Sheet report."
msgid "Invoicing in most countries occurs when a contractual obligation is met. If you ship a box to a customer, you have met the terms of the contract and can bill them. If your supplier sends you a shipment, they have met the terms of that contract and can bill you. Therefore, the terms of the contract is fulfilled when the box moves to or from the truck. At this point, Odoo supports the creation of what is called a Draft Invoice by Warehouse staff."
msgid "Draft invoices can be manually generated from other documents such as Sales Orders, Purchase Orders,etc. Although you can create a draft invoice directly if you would like."
msgid "An invoice must be provided to the customer with the necessary information in order for them to pay for the goods and services ordered and delivered. It must also include other information needed to pay the invoice in a timely and precise manner."
msgid "An invoice will usually include the quantity and the price of goods and/or services, the date, any parties involved, the unique invoice number, and any tax information."
msgid "Accounting entries corresponding to this invoice are automatically generated when you validate the invoice. You can see the details by clicking on the entry in the Journal Entry field in the \"Other Info\" tab."
msgid "In Odoo, an invoice is considered to be paid when the associated accounting entry has been reconciled with the payment entries. If there has not been a reconciliation, the invoice will remain in the Open state until you have entered the payment."
msgid "You can manually enter your bank statements in Odoo, or you can import them in from a csv file or from several other predefined formats according to your accounting localisation."
msgid "After reconciling the items in the sheet, the related invoice will now display \"You have outstanding payments for this customer. You can reconcile them to pay this invoice. \""
msgid "There's a growing trend of customers paying bills later and later. Therefore, collectors must make every effort to collect money and collect it faster."
msgid "Odoo will help you define your follow-up strategy. To remind customers to pay their outstanding invoices, you can define different actions depending on how severely overdue the customer is. These actions are bundled into follow-up levels that are triggered when the due date of an invoice has passed a certain number of days. If there are other overdue invoices for the same customer, the actions of the most overdue invoice will be executed."
msgid "The customer aging report will be an additional key tool for the collector to understand the customer credit issues, and to prioritize their work."
msgid "The Profit and Loss statement displays your revenue and expense details. Ultimately, this gives you a clear image of your Net Profit and Loss. It is sometimes referred to as the \"Income Statement\" or \"Statement of Revenues and Expenses.\""
msgid "For example, if you manage your inventory using the perpetual accounting method, you should expect a decrease in account \"Current Assets\" once the material has been shipped to the customer."
msgid "Once vendor bills are registered in Odoo, you can easily pay vendors for the correct amount and at the right time (not too late, not too early; depending on your vendor policy). Odoo also offers reports to track your aged payable balances."
msgid "If you want to control vendor bills received from your vendors, you can use the Odoo Purchase application that allows you to control and pre-complete them automatically based on past purchase orders."
msgid "When a vendor bill is received, you can record it from :menuselection:`Purchases --> Vendor Bills` in the Accounting application. As a shortcut, you can also use the **New Bill** feature on the accounting dashboard."
msgid "To register a new vendor bill, start by selecting a vendor and inputting their invoice as the **Vendor Reference**, then add and confirm the product lines, making sure to have the right product quantities, taxes and prices."
msgid "Save the invoice to update the pre tax and tax amounts at the bottom of the screen. You will most likely need to configure the prices of your products without taxes as Odoo will compute the tax for you."
msgid "On the bottom left corner, Odoo shows a summary table of all taxes on the vendor bill. In several countries, different methods are accepted to round the totals (round per line, or round globally). The default rounding method in Odoo is to round the final prices per line (as you may have different taxes per product. E.g. Alcohol and cigarettes). However if your vendor has a different tax amount on their bill, you can change the amount in the bottom left table to adjust and match."
msgid "Once the vendor bill is validated, a journal entry will be generated based on the configuration on the invoice. This journal entry may differ depending on the the accounting package you choose to use."
msgid "You can check your Profit & Loss or the Balance Sheet reports after having validated a couple of vendor bills to see the impact on your general ledger."
msgid "From there, you select the payment method (i.e. Checking account, credit card, check, etc…) and the amount you wish to pay. By default, Odoo will propose the entire remaining balance on the bill for payment. In the memo field, we recommend you set the vendor invoice number as a reference (Odoo will auto fill this field from the from the vendor bill if set it correctly)."
msgid "You can also register a payment to a vendor directly without applying it to a vendor bill. To do that, :menuselection:`Purchases --> Payments`. Then, from the vendor bill you will be able to reconcile this payment with directly."
msgid "If you choose to pay your vendor bills by check, Odoo offers a method to do so directly from your vendor payments within Odoo. Whether you do so on a daily basis or prefer to do so at the end of the week, you can print in checks in batches."
msgid "Select all the checks you wish to print (use the first checkbox to select them all) and set the action to **Print Checks**. Odoo will ask you to set the next check number in the sequence and will then print all the checks at once."
msgid "In order to get a list of open vendor bills and their related due dates, you can use the **Aged Payable** report, under the reporting menu, (in :menuselection:`Reporting --> Business Statement --> Aged payable`) to get a visual of all of your outstanding bills."
msgid "From here, you can click directly on a vendors name to open up the details of all outstanding bills and the amounts due, or you can annotate any line for managements information. At any point in time while you're looking through the report, you can print directly to Excel or PDF and get exactly what you see on the screen."
msgid "Employee expenses are charges incurred on behalf of the company. The company then reimburses these expenses to the employee. The receipts encountered most frequently are:"
msgid "Once these applications are installed you can configure the different products that represent the types of expenses. To create the firsts products, go to the menu :menuselection:`Configuration --> Expenses Products` in the **Expenses** application."
msgid "Unit of Measure: Km or mile (you will need to enable the **Multiple Unit of Measures** option from :menuselection:`Sales module --> Configuration`)"
msgid "In these examples, the first product will be an expense we reimburse to the employee based on the number of km he did with his own car (e.g. to visit a customer): 0.32€ / km. The hotel is reimbursed based on the real cost of the hotel."
msgid "Be sure that all these products have the checkbox **Can be expensed** checked and the invoicing policy set to **Invoice Based on time and material**. This invoicing policy means that, if the expense is related to a customer project/sale order, Odoo will re-invoice this expense to the customer."
msgid "Every employee of the company can register their expenses from :menuselection:`Expenses application --> My Expenses`. The workflow for personal expenses work that way:"
msgid "Depending of the policy of the company, he might have to attach a scan or a photo of the expense. To do that, just a write a message in the bottom of the expense with the scan of the bill/ticket in attachment."
msgid "If the expense is linked to a customer project, you should not forget to set an analytic account, related to the customer project or sale order (you might have to activate analytic accounts in the accounting settings to get this feature)."
msgid "Once the expense is fully recorded, the employee has to click the button **Submit to Manager**. In some companies, employees should submit their expenses grouped at the end of the month, or at the end of a business trip."
msgid "An employee can submit all his expenses in batch, using the Submit Expenses action from the list view of expenses, or the small icons in the list view."
msgid "Managers should receive an email for every expense to be approved (the manager of an employee is defined on the employee form). They can use the menu **To Approve** to check all expenses that are waiting for validation."
msgid "Then, all expenses that have been validated by the manager should be posted by the accountant. When an expense is posted, the related journal entry is created and posted in your accounting."
msgid "If the accountant wants to create only one journal entry for a batch of expenses, he can post expenses in batch from the list view of all expenses."
msgid "If the expense was linked to an analytic account related to a sale order, the sale order has a new line related to the expense. This line is not invoiced to the customer yet and will be included in the next invoice that will be send to the customer (charge travel and accommodations on a customer project)"
msgid "To invoice the customer, just click on the invoice button on his sale order. (or it will be done automatically at the end of the week/month if you invoice all your orders in batch)"
msgid "If the expense was paid with the employee's own money, the company should reimburse the employee. In such a case, the employee will appear in the aged payable balance until the company reimburse him his expenses."
msgid "if you have to make an exception for one invoice that should not be reinvoiced to the customer, do not set the related analytic account for this invoice."
msgid "When you get hundreds of vendor bills per month with each of them having different payment terms, it could be complex to follow what you have to pay and when. Paying your vendors too early can decrease your cash availabilities and paying too late can lead to extra charges."
msgid "In order to track the vendor conditions, we use payment terms in Odoo. Payment terms allow to keep track of the conditions to compute the due date on an invoice. As an example, a payment term can be:"
msgid "To create your most common payment terms, use the menu: :menuselection:`Configuration --> Management --> Payment Terms` in the **Accounting** application. The following example show a payment term of 30% directly and the balance after 30 days."
msgid "Once payment terms are defined, you can assign them to your vendor by default. Set the Vendor Payment Term field on the Accounting tab of a vendor form. That way, every time you will purchase to this vendor, Odoo will propose you automatically the right payment term."
msgid "In order to track amounts to be paid to the vendors, use the Aged Payable report. You can get it from the Reports menu of the Accounting application. This report gives you a summary per vendor of the amounts to pay, compared to their due date (the due date being computed on each bill using the payment term)."
msgid "Using the menu :menuselection:`Purchases --> Vendor Bills`, you can get a list of vendor bills. Using the advanced filters, you can list all the bills that you should pay or the bills that are overdue (you are late on the payment)."
msgid "From this screen, you can also switch to the pivot table or the graph view to get statistics on the amount due over the next month, using the group by \"Due Date\" feature."
msgid "Once you decide to pay a supplier bill, you can select to pay by check. Then, at the end of the day, the manager can print all checks by batch. Finally, the bank reconciliation process will match the checks you sent to suppliers with actual bank statements."
msgid "To record supplier payments by checks, you must install the **Check Writing** module. This module handle the process of recording checks in Odoo. Others modules are necessary to print checks, according to the country. As an example, the **U.S. Check Printing** module is required to print U.S. checks."
msgid "According to your country and the chart of account you use, those modules may be installed by default. (example: United States users have nothing to install, it's configured by default)."
msgid "In order to allow payments by checks, you must activate the payment method on related bank journals. From the accounting dashboard (the screen you get when you enter the accounting application), click on your bank account on :menuselection:`More --> Settings` option. On the **Payment Method** field, set **Check**."
msgid "To register a payment on a bill, open any supplier bill from the menu :menuselection:`Purchases --> Vendor Bills`. Once the supplier bill is validated, you can register a payment. Set the **Payment Method** to **Check** and validate the payment dialog."
msgid "From the accounting dashboard, on your bank account, you should see a link \"X checks to print\". Click on this link and you will get the list of all checks that are not printed yet. From this screen, you can print all checks in batch or review them one by one."
msgid "If you want to review every payment one by one before printing the check, open on the payment and click on **Print Check** if you accept it. A dialog will ask you the number of the check. It automatically proposes you the next number, but you can change it if it does not match your next check number."
msgid "Once you process your bank statement, when the check is credited from your bank account, Odoo will propose you automatically to match it with the payment. This will mark the payment as **Reconciled**."
msgid "to review checks that have not been credited, open the list of payments and filter on the Sent state. Review those payments that have a date more than 2 weeks ago."
msgid "You can register a payment that is not related to a supplier bill. To do so, use the top menu :menuselection:`Purchases --> Payments`. Register your payment and select a payment method by check."
msgid "Once your payment by check is registered, don't forget to **Confirm** it. Once confirmed, you can use **Print Check** directly or follow the preceding flow to print checks in batch:"
msgid "Odoo provides a simple and effective way to handle several bills at once, with various quick or complex options. With one single process, anyone is able to handle bills and payment in just a few clicks."
msgid "In the following example, we will generate some bills. You can control the whole process from your accounting dashboard (first screen you get when you open the accounting application)."
msgid "Choose the vendor from which you wish to purchase the product, and click on Add an item to add one (or more) product(s). Click on **Save** and then **Validate**."
msgid "We will now record a payment for one bill only. Open the bill, then click on **Register Payment**. Insert the Payment Method, Date and Amount, and click on **Validate**."
msgid "Once you have validated the payment, the system will automatically reconcile the payment with the bill, and set the bill as **Paid**. The system will also generate a move from the payment account and reconcile it with the expense transaction."
msgid "In order to illustrate the process thoroughly, create at least 2 more bills following the above standing guide. **Make sure all bills come from the same vendor.**"
msgid "In the Vendors Bills, select the new bills you have just created by checking the box next to each of them. In the Action menu located in the middle of the page, click on **Register Payment**."
msgid "Creating payment order with check payment method. Selecting related Vendor and amount which remain to pay. After filling all details, we will confirm the payment order which will generate payment transaction with the system."
msgid "After receiving bank statement from the bank with payment detail, you can reconcile the transaction from the Dashboard. It will automatically map the transaction amount."
msgid "You already learned how to pay bills in various way but what about partial payment? We are taking another example where we will do partial payment for various bills."
msgid "SEPA, the Single Euro Payments Area, is a payment-integration initiative of the European union for simplification of bank transfers denominated in EURO. SEPA allows you to send payment orders to your bank to automate bank wire transfer."
msgid "With Odoo, once you decide to pay a vendor, you can select to pay the bill with SEPA. Then, at the end of the day, the manager can generate the SEPA file containing all bank wire transfers and send it to the bank."
msgid "By default,the file follows the SEPA Credit Transfer **'pain.001.001.03'** specifications. This is a well-defined standard that makes consensus among banks. However, according to the country set on your company, another format can be used : **'pain.001.001.03.ch.02'** for Switzerland and **'pain.001.003.03'** for Germany."
msgid "Once the payments are processed by your bank, you can directly import the account statement inside Odoo. The bank reconciliation process will seamlessly match the SEPA orders you sent to your bank with actual bank statements."
msgid "To pay suppliers with SEPA, you must install the **SEPA Credit Transfer** module. This module handle the process of generating SEPA files based on Odoo payments."
msgid "In order to allow payments by SEPA, you must activate the payment method on related bank journals. From the accounting dashboard (the screen you get when you enter the accounting application), click on \"More\" on your bank account and select the \"Settings\" option."
msgid "To activate SEPA, click the **Advanced Settings** tab and, in the **Payment Methods** part of the **Miscellaneous** section, check the box **Sepa Credit Transfer**."
msgid "Make sure to specify the IBAN account number (domestic account number won't work with SEPA) and the BIC (bank identifier code) on your bank journal."
msgid "By default, the payments you send using SEPA will use your company name as initiating party name. This is what appears on the recipient's bank statement in the **payment from** field. You can customize it in your company settings, in the tab **Configuration**, under the **SEPA** section."
msgid "You can register a payment that is not related to a supplier bill. To do so, use the top menu :menuselection:`Purchases --> Payments`. Register your payment and select a payment method by Sepa Credit Transfer."
msgid "If it's the first time you pay this vendor, you will have to fill in the Recipient Bank Account field with, at least, the bank name, IBAN and BIC (Bank Identifier Code). Odoo will automatically verify the IBAN format."
msgid "For future payments to this vendor, Odoo will propose you automatically the bank accounts but you will be able to select another one or create a new one."
msgid "Once your payment is registered, don't forget to Confirm it. You can also pay vendor bills from the bill directly using the Register Payment button on top of a vendor bill. The form is the same, but the payment is directly linked to the bill and will be automatically reconciled to it."
msgid "Click on the link to check all the payments that are ready to transfer via SEPA. Then, select all the payments you want to send (or check the top box to select all payment at once) and click on :menuselection:`More --> Download SEPA Payments`."
msgid "Ask your bank if they support the **SEPA Credit Transfer specification** (the SEPA pain version depends on the country set on your company). If they don't, or cannot provide relevant information, please forward the error message to your Odoo partner."
msgid "In order to send a SEPA payment, the recipient must be identified by a valid IBAN and BIC. If this message appear, you probably encoded an IBAN account for the partner you are paying but forgot to fill in the BIC field."
msgid "Purchase receipts are different than vendor bills. Vendor bills are requests for payment. If I issue a Purchase Order my vendor will in most business cases send me a Vendor Bill. Depending on his invoice policy I then have a defined amount of time to pay the Bill. A Purchase receipts are confirmations of received payments. They are my day-to-day ticket receipts."
msgid "From an accounting point of view this makes a difference as a Vendor Bill will first credit a debt account before reconciling with the bank account. On the other hand we usually immediately pay the purchase receipts, which means no debt account is necessary."
msgid "If my company's bank account is used to pay for goods where only a purchase receipt are issued I should use the purchase receipts function in Odoo to handle them in accounting."
msgid "Let's take the following example: we need to buy tea for our customers from a local tea store that doesn't issue bills. We go every week buy 50 euros worth of tea and a teapot worth 20 euros. We pay with the company's bank account."
msgid "Create a new Purchase Receipt and fill in all the necessary information. Note that you have the choice in the Payment field between **Pay Later** or **Pay Now**. It's a significant difference as Pay Later will generate a debt accounting entry whereas Pay Now will immediately credit the Bank account."
msgid "In most cases you immediately pay, we will thus select the Pay Directly option. Add the products, the related account and the appropriate taxe. For the example we suppose the tea is a 12% taxe and the Tea Pott 21%."
msgid "Validate the Purchase Receipt to post it. Don't forget you need to :doc:`reconcile payments <../../bank/reconciliation/use_cases>` in order to completely close the transaction in your accounting."
msgid "If you want to set up a vendor bill control process, the first thing you need to do is to have purchase data in Odoo. Knowing what has been purchased and received is the first step towards understanding your purchase management processes."
msgid "From the **Apps** application, search for the **Purchase** module and install it. Due to certain dependencies, installing Purchase will automatically install the **Inventory** and **Accounting** applications."
msgid "Creating products in Odoo is essential for quick and efficient purchasing within Odoo. Simply navigate to the Products submenu under Purchase and click create."
msgid "Products that are set as **Stockable or Consumable** will allow you to keep track of their inventory levels. These options imply stock management and will allow for receiving these kinds of products."
msgid "Conversely, products that are set as a **Service or Digital Product** will not imply stock management, simply due to the fact that there is no inventory to manage. You will not be able to receive products under either of these designations."
msgid "It is recommended that you create a **Miscellaneous** product for all purchases that occur infrequently and do not require inventory valuation or management. If you create such a product, it is recommended to set the product type to **Service**."
msgid "From the purchase application, you can create a purchase order with as many products as you need. If the vendor sends you a confirmation or quotation for an order, you may record the order reference number in the **Vendor Reference** field. This will enable you to easily match the PO with the the vendor bill later (as the vendor bill will probably include the Vendor Reference)"
msgid "If you purchased any stockable products that you manage the inventory of, you will need to receive the products from the Inventory application after you confirm a purchase order. From the **Inventory dashboard**, you should see a button linking you directly to the transfer of products. This button is outlined in red below:"
msgid "If you have a lot of awaiting orders, apply a filter using the search bar in the upper right. With this search bar, you may filter based on the vendor (partner), the product, or the source document (also known as the reference of your purchase order). You can also group the orders by different criteria under **Group By**. Selecting an item from this list will open the following screen where you then will receive the products."
msgid "When you receive a vendor bill for a previous purchase, be sure to record it in the Purchases application under the **Control Menu**. You need to create a new vendor bill even if you already registered a purchase order."
msgid "The first thing you will need to do upon creating a vendor bill is to select the appropriate vendor, since doing so will also pull up any associated accounting or pricelist information. From there, you can choose to specify one or multiple Purchase Orders to populate the Vendor Bill with. When you select a Purchase Order from the list, Odoo will pull any uninvoiced products associated to that Purchase Order and automatically populate that information below. If you are having a hard time finding the appropriate vendor bill, you may search through the list by inputting the vendor reference number or your internal purchase order number."
msgid "While the invoice is in a draft state, you can make any modifications you need (i.e. remove or add product lines, modify quantities, and change prices)."
msgid "Every time you record a new vendor bill, Odoo will automatically populate the product quantities based on what has been received from the vendor. If this value is showing a zero, this means that you have not yet received this product and simply serves as a reminder that the product is not in hand and you may need to inquire further into this. At any point in time, before you validate the Vendor Bill, you may override this zero quantity."
msgid "If the bill you receive from the vendor has quantities that do not match the quantities automatically populated by Odoo, this could be due to several reasons:"
msgid "The vendor is billing you for products that you might not have received yet, as the invoicing control may be based on ordered or received quantities."
msgid "In these instances it is recommended that you verify that the bill, and any associated purchase order to the vendor, are accurate and that you understand what you have ordered and what you have already received."
msgid "If you need to manage products based on ordered quantities over received quantities, you will need to belong to the group **Purchase Manager**. Ask your system administrator to enable these access on :menuselection:`Settings --> Users --> Users --> Access Rights`. Once you belong to the correct group, select the product(s) you wish to modify, and you should see a new field appear, labeled **Control Purchase Bills**."
msgid "When creating a vendor bill and selecting the appropriate purchase order, you may continue to select additional purchase orders. Odoo will add the additional line items from the purchase orders you select. If you have not deleted the previous line items from the first purchase order, the bill will be linked to all the appropriate purchase orders."
msgid "Cash discounts are incentives you can offer to customers to motivate them to pay within a specific time frame. For instance, you offer a 2% discount if the customer pays you within the first 5 days of the invoice, when it is due in 30 days. This approach can greatly improve your average collection period."
msgid "To set up a cash discount, go to :menuselection:`Accounting --> Configuration --> Management --> Payment Terms` and click on *Create*. Add a *Percent* type of term with a corresponding value (e.g. 98% of the total price for a 2% discount) and the number of days during which the offer is valid. You can also change the default balance term if needed."
msgid "Now, you can create a customer invoice and select the cash discount payment term you added. Once the invoice is validated, Odoo will automatically split the account receivables part of the journal entry into two installments having different due dates. Since the discounted price is already calculated, your payment controls will be simplified."
msgid "The customer fulfilled the payment terms and therefore benefits from the cash discount. When you process the bank statement, match the payment with the related journal entry. Then, select the remaining cash discount and click on *Create Write-off* to reconcile it."
msgid "You can also create a dedicated reconciliation model to make the process easier. In this case, you should add a tax to the model based on the taxes applied to your invoices. This means that if you handle multiple tax rates, you need to create several reconciliation models. Note that depending on your localisation, you might already have a Cash Discount model available by default."
msgid "In this case, the customer has not fulfilled the payment term and cannot benefit from the cash discount. When you process the bank statement, match the payment with the two related journal entries."
msgid "In some currencies, the smallest coins do not exist. For example, in Switzerland, there is no coin for 0.01 CHF. For this reason, if invoices are paid in cash, you have to round their total amount to the smallest coin that exist in the currency. For the CHF, the smallest coin is 0.05 CHF."
msgid "First, you have to activate the feature. For this, go in :menuselection:`Accounting --> Configuration --> Settings` and activate the Cash Rounding."
msgid "**Add a rounding line**: if a rounding is necessary, Odoo will add a line on your customer invoice to take this rounding into account. You also have to define the account in which the rounding will go."
msgid "Once your roundings are created, you can apply them on customer invoices. On the customer invoices, there is a new field called **Cash Rounding Method** where you can simply choose one of the rounding methods created previously. If needed, a rounding will be applied to the invoice."
msgid "Deferred/unearned revenue is an advance payment recorded on the recipient's balance sheet as a liability account until either the services have been rendered or the products have been delivered. Deferred revenue is a liability account because it refers to revenue that has not yet been earned, but represents products or services that are owed to the customer. As the products or services are delivered over time, the revenue is recognized and posted on the income statement."
msgid "For example: let's say you sell a 2 year support contract for $24,000 that begins next month for a period of 24 months. Once you validate the customer invoice, the $24.000 should be posted into a deferred revenues account. This is because the $24,000 you received has not yet been earned."
msgid "Over the next 24 months, you will be reducing the deferred revenues account by $1,000 ($24,000/24) on a monthly basis and recognizing that amount as revenue."
msgid "In order to automate deferred revenues, go to the settings menu under the application :menuselection:`Accounting --> Configuration` and activate the **Assets management & revenue recognition** option. This will install the **Revenue Recognition Management** module."
msgid "In some version of Odoo 9, besides checking this option, you need to install the \"Revenue Recognition Management\" module. If you are using Odoo 9, you might check if the module is correctly installed."
msgid "Once the module is installed, you need to create deferred revenue types. From the Accounting application, go to the menu :menuselection:`Configuration --> Deferred Revenues Types`."
msgid "Once deferred revenues types are defined, you can set them on the related products. On the product form, in the Accounting tab, you can set a deferred revenue type."
msgid "Once the products are configured, you can create a customer invoice using this product. Once the customer invoice is validated, Odoo will automatically create a deferred revenue for you, and the related journal entry."
msgid "In order to manage installment plans related to an invoice, you should use payment terms in Odoo. They apply on both customer invoices and supplier bills."
msgid "payment terms are not to be confused with a payment in several parts. If, for a specific order, you invoice the customer in two parts, that's not a payment term but an invoice policy."
msgid "A payment term may have one line (eg: 21 days) or several lines (10% within 3 days and the balance within 21 days). If you create a payment term with several lines, make sure the latest one is the balance. (avoid doing 50% in 10 days and 50% in 21 days because, with the rounding, it may not compute exactly 100%)"
msgid "**a customer**: the payment term automatically applies on new sales orders or invoices for this customer. Set payment terms on customers if you grant this payment term for all future orders for this customer."
msgid "If an invoice contains a payment term, the journal entry related to the invoice is different. Without payment term, an invoice of $100 will produce the following journal entry (for the clarity of the example, we did not set any tax on the invoice):"
msgid "If you do an invoice the 1st of January with a payment term of 10% within 3 days and the balance within 30 days, you get the following journal entry:"
msgid "On the customer statement, you will see two lines with different due dates. To get the customer statement, use the menu Sales > Customers Statement."
msgid "Depending on your business and the application you use, there are different ways to automate the customer invoice creation in Odoo. Usually, draft invoices are created by the system (with information coming from other documents like sales order or contracts) and accountant just have to validate draft invoices and send the invoices in batch (by regular mail or email)."
msgid "In most companies, salespeople create quotations that become sales order once they are validated. Then, draft invoices are created based on the sales order. You have different options like:"
msgid "For most other use cases, it's recommended to invoice manually. It allows the salesperson to trigger the invoice on demand with options: invoice the whole order, invoice a percentage (advance), invoice some lines, invoice a fixed advance."
msgid "Retailers and eCommerce usually invoice based on delivery orders, instead of sales order. This approach is suitable for businesses where the quantities you deliver may differs from the ordered quantities: foods (invoice based on actual Kg)."
msgid "This way, if you deliver a partial order, you only invoice for what you really delivered. If you do back orders (deliver partially and the rest later), the customer will receive two invoices, one for each delivery order."
msgid "An eCommerce order will also trigger the creation of the order when it is fully paid. If you allow paying orders by check or wire transfer, Odoo only creates an order and the invoice will be triggered once the payment is received."
msgid "If you use contracts, you can trigger invoice based on time and material spent, expenses or fixed lines of services/products. Every month, the salesperson will trigger invoice based on activities on the contract."
msgid "You can invoice at the end of the contract or trigger intermediate invoices. This approach is used by services companies that invoice mostly based on time and material. For services companies that invoice on fix price, they use a regular sales order."
msgid "For subscriptions, an invoice is triggered periodically, automatically. The frequency of the invoicing and the services/products invoiced are defined on the contract."
msgid "Users can also create invoices manually without using contracts or a sales order. It's a recommended approach if you do not need to manage the sales process (quotations), or the delivery of the products or services."
msgid "Payment terms are different from invoicing in several areas. If, for a specific order, you invoice the customer in two parts, that's not a payment term but invoice conditions."
msgid "Configure your usual payment terms from the Configuration menu of the Account application. The description of the payment term is the one that appear on the invoice or the sale order."
msgid "A payment term may have one line (ex: 21 days) or several lines (10% within 3 days and the balance within 21 days). If you create a payment term with several lines, be sure the latest one is the balance. (avoid doing 50% in 10 days and 50% in 21 days because, with the rounding, it may not do exactly 100%)"
msgid "**a customer**: to apply this payment term automatically on new sale orders or invoices for this customer. Set payment terms on customers if you grant this payment term for all future orders of this customer."
msgid "If an invoice has a payment term, the journal entry related to the invoice is different. Without payment term or tax, an invoice of $100 will produce this journal entry:"
msgid "The easiest way to manage payment terms for vendor bills is to record a due date on the bill. You don't need to assign a payment term, just the due date is enough."
msgid "But if you need to manage vendor terms with several installments, you can still use payment terms, exactly like in customer invoices. If you set a payment term on the vendor bill, you don't need to set a due date. The exact due date for all installments will be automatically created."
msgid "In Odoo, it's not possible to modify an invoice that has been validated and sent to the customer. If a mistake was made on a validated invoice, the legal way to handle that is to refund the invoice, reconcile it with the original invoice to close them and create a new invoice."
msgid "If you need to modify an existing invoice, use the Refund Invoice button on the invoice. In the refund method field, select \"Modify: create a refund, reconcile, and create a new draft invoice\"."
msgid "If you need to cancel an existing invoice, use the Refund Invoice button on the invoice. In the refund method field, select \"Cancel: create a refund and reconcile\"."
msgid "If you need to refund an existing invoice partially, use the Refund Invoice button on the invoice. In the refund method field, select \"Create a draft refund\"."
msgid "Odoo will automatically create a draft refund. You may modify the refund (example: remove the lines you do not want to refund) and validate it. Then, send the refund by regular mail or email to your customer."
msgid "Refunding an invoice is different from refunding a payment. Usually, a refund invoice is sent before the customer has done a payment. If the customer has already paid, they should be reimbursed by doing a customer payment refund."
msgid "There are two ways to handle payments received by checks. Odoo support both approaches so that you can use the one that better fits your habits."
msgid "**Undeposited Funds:** once you receive the check, you record a payment by check on the invoice. (using a Check journal and posted on the Undeposited Fund account) Then, once the check arrives in your bank account, move money from Undeposited Funds to your bank account."
msgid "**One journal entry only:** once your receive the check, you record a payment on your bank, paid by check, without going through the **Undeposited Funds**. Once you process your bank statement, you do the matching with your bank feed and the check payment, without creating a dedicated journal entry."
msgid "We recommend the first approach as it is more accurate (your bank account balance is accurate, taking into accounts checks that have not been cashed yet). Both approaches require the same effort."
msgid "Even if the first method is cleaner, Odoo support the second approach because some accountants are used to it (quickbooks and peachtree users)."
msgid "The first way to handle checks is to create a check journal. Thus, checks become a payment method in itself and you will record two transactions."
msgid "If you use this approach to manage received checks, you get the list of checks that have not been cashed in the **Undeposit Funds** account (accessible, for example, from the general ledger)."
msgid "Both methods will produce the same data in your accounting at the end of the process. But, if you have checks that have not been cashed, this one is cleaner because those checks have not been reported yet on your bank account."
msgid "Once you will receive the bank statements, you will do the matching with the statement and this actual payment. (technically: point this payment and relate it to the statement line)"
msgid "You may also record the payment directly without going on the customer invoice, using the menu :menuselection:`Sales --> Payments`. This method may be more convenient if you have a lot of checks to record in a batch but you will have to reconcile entries afterwards (matching payments with invoices)"
msgid "If you use this approach to manage received checks, you can use the report **Bank Reconciliation Report** to verify which checks have been received or paid by the bank. (this report is available from the **More** option from the Accounting dashboard on the related bank account)."
msgid "There are two ways to handle payments received by credit cards. Odoo support both approaches so that you can use the one that better fits your habits."
msgid "**Undeposited Funds** (mostly used in european countries): once you receive the credit card payment authorization, you record a payment by credit card on the invoice (using a Credit card journal and posted on the Undeposited Fund account). Then, once the credit card payments arrives in your bank account, move money from Undeposited Funds to your bank account."
msgid "**One journal entry only** (mostly used in the U.S.): once your receive the credit card payment, you record a payment on your bank, paid by credit card, without going through the Undeposited Funds. Once you process your bank statement, you do the matching with your bank feed and the credit card payment, without creating a dedicated journal entry ."
msgid "We recommend the first approach as it is more accurate (your bank account balance is accurate, taking into accounts credit cards that have not been cashed yet). Both approaches require the same effort."
msgid "If you use eCommerce and an automated payment gateway, you will only need to take care of the bank reconciliation part as paid invoice will be automatically recorded in the right journal. You will use the second approach."
msgid "Even if the first method is cleaner, Odoo support the second approach because some accountants are used to it (*QuickBooks* and *Peachtree* users)."
msgid "The first way to handle credit cards is to create a credit card journal. Thus, credit cards become a payment method in itself and you will record two transactions."
msgid "Once you receive a customer credit card payment, go to the related invoice and click on Register Payment. Fill in the information about the payment:"
msgid "If you use this approach to manage credit cards payments, you get the list of credit cards payments that have not been cashed in the \"Credit card\" account (accessible, for example, from the general ledger)."
msgid "Both methods will produce the same data in your accounting at the end of the process. But, if you have credit cards that have not been cashed, this one is cleaner because those credit cards have not been reported yet on your bank account."
msgid "The invoice is marked as paid as soon as the credit card payment has been recorded. Once you receive the bank statements, you will do the matching with the statement and this actual payment (technically: point this payment and relate it to the statement line)."
msgid "You may also record the payment directly without going on the customer invoice, using the top menu :menuselection:`Sales --> Payments`. This method may be more convenient if you have a lot of credit cards to record in a batch but you will have to reconcile entries afterwards (matching payments with invoices)."
msgid "If you use this approach to manage received credit cards, you can use the report \"Bank Reconciliation Report\" to verify which credit cards have been received or paid by the bank (this report is available from the \"More\" option from the Accounting dashboard on the related bank account)."
msgid "It is essential for your business to collect payments when they are overdue. Odoo will help you identify payments that are late and will allow you to send the appropriate reminders."
msgid "We recommend that you reconcile your bank statements before launching your follow-up process. It will avoid you the trouble of sending a statement to a customer that has already paid you."
msgid "The overdue invoices you need to follow-up on are available by default in :menuselection:`Accounting --> Sales --> Follow-up Reports`. There, you can easily send a reminder by email or print it as a letter. Then, you can click on the *Done* button to view the next follow-up that needs your attention."
msgid "Otherwise, if now is not the time for a reminder, click on *Remind me later*. You will get the next report according to the *Next Reminder Date* set on the statement."
msgid "To avoid sending too many reminders in a short period of time, change the number of days calculated between each report by going to :menuselection:`Accounting --> Configuration --> Settings --> Payment Follow-up`."
msgid "To get your follow-up process easier, you can send reminder emails in batch from your follow-up reports page. Select all the reports you would like to process, click on *Action* and then on *Process Follow-ups*. A pdf document containing all of the follow-up letters for you to print will also be automatically generated."
msgid "To plan a follow-up process, go to :menuselection:`Accounting --> Configuration --> Settings` and activate the *Follow-up Levels* feature under the *Customer Payments* section. Then, click on the new *Follow-up Levels* button that has appeared on your settings page."
msgid "A follow-up plan with several actions is available by default in Odoo, but you can customize it any way you want. Depending on a specific number of overdue days, plan to send an email, a letter or to undertake a manual action. You can also edit the template used for the statement according to the stage of the process."
msgid "SEPA, the Single Euro Payments Area, is a payment-integration initiative of the European Union for simplification of bank transfers denominated in EURO. SEPA Direct Debit allows you to withdraw money from the bank accounts of your customers with their approval."
msgid "With Odoo, you can record customer mandates, generate an SDD XML file containing customer payments and upload it in your bank interface. The file follows the SEPA Direct Debit PAIN.008.001.02 specifications. This is a well-defined standard that makes consensus among banks."
msgid "Go in :menuselection:`Accounting --> Configuration --> Settings` and activate the SEPA Direct Debit (SDD) Feature. Enter the Creditor Identifier of your company. This number is provided by your bank."
msgid "Before withdrawing money from a customer bank account, your customer has to sign a mandate. Go in :menuselection:`Accounting --> Sales --> Direct Debit Mandates` and create a new mandate."
msgid "Once you have entered all the information in the customer mandate, you can print it and ask your customer to sign it. Once it is done, you can upload the mandate signed by your customer on the mandate in Odoo."
msgid "If you already had some invoices for that customer that could be paid using that mandate, it's still possible to do it. Go on the invoice, click on register payment and choose the Sepa Direct Debit as payment method."
msgid "You can retrieve all the generated XML by activating the developer mode and going in :menuselection:`Accounting --> Configuration --> Payments --> SDD Payment File`."
msgid "The Direct Debit mandate will be closed automatically once the end date defined on it is reached. However, you can **close** a mandate earlier than initially planned. To do that, simply go on the mandate and click on the \"Close\" button.The end date of the mandate will be updated to today's date. This means you will not be able to pay invoices with an invoice date superior to this end date. Be careful, once a mandate is closed, it cannot be reopened."
msgid "You can also **revoke** a mandate. In that case, you won't be able to pay any invoice using that mandate anymore, no matter the invoice date.To do that, simply go on the mandate and click on the \"Revoke\" button."
msgid "If a payment is not linked to an invoice, the customer has an outstanding credit with your company, or your company as an outstanding balance with a vendor. You can use this outstanding credit/debit to pay future invoices or bills."
msgid "If you register a payment on a customer invoice or a vendor bill, the payment is automatically reconciled with the invoice reducing the amount due."
msgid "The green icon near the payment line will display more information about the payment. From there you can choose to open the journal entry or reconcile the payment."
msgid "If you unreconcile a payment, it is still registered in your books but not linked to the specific invoice any longer. If you unreconcile a payment in a different currency, Odoo will create a journal entry to reverse the Currency Exchange Loss/Gain posted at the time of reconciliation."
msgid "In the Accounting application, you can create a new payment from the Sales menu (register a customer payment) or the Purchases menu (pay a vendor). If you use these menus, the payment is not linked to an invoice, but can easily be reconciled on an invoice later on."
msgid "When registering a new payment, you must select a customer or vendor, the payment method, and the amount of the payment. The currency of the transaction is defined by the payment method. If the payment refers to a document (sale order, purchase order or invoice), set the reference of this document in the memo field."
msgid "When validating a new invoice, Odoo will warn you that an outstanding payment for this customer or vendor is available. In this case, you can reconcile this payment to the invoice near the totals at the bottom, under \"Outstanding Payments\"."
msgid "If you want to reconcile all outstanding payments and invoices at once (instead of doing so one by one), you can use the batch reconciliation feature within Odoo."
msgid "The batch reconciliation feature is available from the dashboard on the Customer Invoices card and the Vendor Bills card for reconciling Accounts Receivable and Payable, respectively."
msgid "The payments matching tool will open all unreconciled customers or vendors and will give you the opportunity to process them all one by one, doing the matching of all their payments and invoices at once."
msgid "During the reconciliation, if the sum of the debits and credits do not match, it means there is still a remaining balance that either needs to be reconciled at a later date, or needs to be written off directly."
msgid "Just like making a customer or vendor payment, you transfer cash internally between your bank accounts from the dashboard or from the menus up top."
msgid "When making an internal transfer from one bank account to another, select the bank you want to apply the transfer from in the dashboard, and in the register payments screen, you select the transfer to account. Do not go through this process again in the other bank account or else you will end up with two journal entries for the same transaction."
msgid "The first step to track expenses is to configure the expense types (managed as products in Odoo) that your company allows, from the *Configuration* menu. When a specific expense is reimbursed at a fixed price, set a cost on the product. Otherwise keep the cost at 0.0 and employees will report the real cost per expense."
msgid "Don't forget to set an expense tax on each expense type (and an account if you use Odoo Accounting). It's usually a good practice to use a tax that is configured with *Tax Included in Price* (see: :doc:`../accounting/others/taxes/tax_included`). That way, employees report expenses with prices including taxes, which is usually the expected behaviour."
msgid "The *Sales* app allows you to specify unit of measures for your expense types (units, miles, nights, etc.). Go to :menuselection:`Sales --> Configuration --> Settings` and check *Some products may be sold/purchased in different units of measure (advanced)*."
msgid "Select the related product and enter either the total amount you paid (with Quantity = 1) or the unit price if Quantity is countable (e.g. number of hotel nights)."
msgid "Choose if you paid the bill on your own (and expect to be reimbursed) or if the company paid directly (e.g. if you used a company's credit card)."
msgid "Set the bill reference, add some notes if requested and attach a photo/scan of the receipt from the discussion thread. That will help the manager and the accountant validate it."
msgid "The only thing to do is setting up an email alias in :menuselection:`Expenses --> Configuration --> Settings` (e.g. *expenses* @mycompany.odoo.com). For security purposes, only authenticated employee emails (cfr. *Work Email* in employee detail form) are accepted."
msgid "The expense product is set automatically if the mail subject contains the product's internal reference between brackets (e.g. [Food]). Type the expense amount in the mail subject to set it on the expense too."
msgid "When you are ready to submit your expenses to your manager (e.g. at the end of a business trip, or once a month), go to the menu :menuselection:`My Expenses --> Expenses to Submit`. Select all expenses from the list view and click on :menuselection:`Action > Submit to Manager`. Save the newly created expense report (i.e. set of expenses), and wait for your manager to approve it."
msgid "HR and team managers get an overview of all expense reports to validate from the top menu :menuselection:`To Approve --> Expense Reports to Approve`. Such users must have at least *Officers* access rights for *Expenses*."
msgid "As a team manager you can easily find the expense reports of your team members. You need to be set as manager in the detail form of those employees."
msgid "Once expense reports approved by managers, the accounting department goes to :menuselection:`Expenses --> Accountant --> Expense Reports To Post` to check accounts, products and taxes. They can click *Post Journal Entries* to post related journal entries into your books. To do so, the user must have following access rights:"
msgid "To post an expense, a *Home Address* must be set on the employee. If you get a related blocking message when posting, click the employee, go to *Personal Information* tab and select/create the contact of your employee in the address book. A contact has been automatically created if this person is using Odoo."
msgid "You can now see all the expense reports to reimburse in :menuselection:`Expenses --> Accountant --> Expense Reports To Pay`. To record the payment or pay by check, click *Register a Payment*."
msgid "As a salesman, create and confirm a Sales Order for the services delivered to your customer. If you don't put any expense in the order, it will be added automatically once posted by the accountant."
msgid "As a manager, make sure the analytic account is set on every expense line on approving expenses reports. Click the line to add one if missing. Employees are already able to set one when submitting."
msgid "Now you can invoice the order. It shows up in :menuselection:`Sales --> Invoicing --> Sales` to Invoice. The expenses have been added automatically in the order lines. Such items show up in blue (i.e. to invoice)."
